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i eo & Bl Eston Corporation — Confidential and Proprietary
= siz g This document, nichaiing the drawing ard information contained thereon, is confidential and is the exclusive property of Eaton Corporation of its affiiates, and is maroly on loan and subject to recall by

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S & YY Eaton Corporation and/or its affiliates at any tima, By taking possession of this document, the recipient acknowledges and ogress that this document cannot be used in any manner adverse to the
gr interests of Eaton Corporation or as affiliates, and thal mo portion of ts document may be copied or otherwise reproduced without the prior written consent of Eaton Corporation or its afitiates, In the
lp case of conflicting contractual provisions. this notice shall gover the status of thes document,

PLOT DATE: 10/73/2016 5:55:00 PM SAVE DATE: 10/13/2016 5:53:33 PM ATAR, AZHARN YAAE-Furniturei20 16800 TiS 10-20 16100 1 005_ 242861001005_24286_Call Takers.dug

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= § § This document, including the drawing and information containad thereon, is confidential and is the exclusive property of Eaton Coeporation or its alfiiates, and is merely on Ioan and subject to recall by
2 % $ | Eaton Corporation and/or its affiliatas at any ima, By taking ion of this d the recipn ages and agrees that this document cannot be used in any marina’ adverse to the
a interests of Eaton Corporabon or ks affiliates. and that no portion of this document may be copied or otherwise reproduced withoul the peor wittsn content of Eaton Comporation of its affiliates. In the
ty case of confickng contactual provisions, this notice shal govern the status of this document.
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8 + @] Eaton Corporation and/or its alitates at any time. By taking possession of thes document. the recpient acknowledges and agrees that this document cannot ba used in arty manner adverse fo the
* intorests of Eaton Comonaton of its affilates, and that no porion of this document may be copied or othenwisa reproduced without the prior witian consent of Eaton Corporation or ts atiiiates. In the
2 casa of conflicting contractial provisions, this notice shall govam the stalus of this document.

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= Za g This document, including the drawing and information contained thereon, is confidential and & the exclusive proparty of Eatan Corporebon or its affiliates, art is merely on hoan and subject in recall by
8 72 Eaton Corparaton and/or is alfifotes at any hme. By taking don of this the ges and agrees that this document cannot be used in any manner adverse to the
fd interests of Eaton Corporation of ts affitates, and thatno partion of this document may be copied or otherwise reproduced wihiout tha prior written consent of Eaton Corporation or 48 affiistes. in the
“4 case of conflicting contractial provisions, this notice shall govern the status of this document.
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PLOT DATE. 10/13/2056 5:55:32 PM SAVE DATE: 10/13/2016 5:53:33 PM ATAR, AZHAR N YAAE- Furniture OCT 3-10 201 1Q01 005, 24206001005, 24286_Calt Takers dws

NASHUA POLICE
DEPARTMENT October 21, 2016

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Intradepartmental Communication

To: Captain E Z. Paulson
From: Lieutenant Todd Martyny
Subject: Work Station Consoles for Communications Division

Captain Paulson,

As previously discussed, research was conducted in search for a vendor to provide the Nashua
Police Department with work station consoles for the Communications Division. The current consoles
in the Dispatch area and Communications area are in disrepair and in need of replacement.

Over a year ago a proposal was put forth where Eaton Wright Line was chosen as the vendor. The
proposal was in excess of $111,000.00. Peter Cinfo, NPD’s IT Manager, had viewed consoles and
products from various companies. Eaton Wright Line was local in comparison io other companies
and their pricing was move reasonable than the other companies. Importantly, Eaton Wright Line's
products were able to meet NPD’s needs as they are designed for our intended purpose.

Feedback was received from members at City Hall to conduct more research to see if a more
affordable option was available. Specifically, they identified a vendor thai supplied refurbished office
equipment. This vendor was subsequently contacted where they advised that they could not meet
our needs and would not be able to provide a bid. Please see the attached electronic communication

from Office Alternatives.

Further discussions continued with Eaton Wright Line in an attempt to negotiate a better bid from
them. Non-essential items were removed from the bid and a revised proposal in the amount of
$89,490.59 was provided by Eaton Wright Line. This proposal is over $21,000.00 less than the
proposal that was put forth previously. It includes shipping and installation.

The Nashua Police Department worked with Eaton Wright Line to help design the furniture and
provided the City with GSA Pricing. This proposal was brought in front of the Radio Committee where

they reviewed it.

The Radio Committee recommended awarding the work to Eaton Wright Line in the amount of
$89,490.59. Funding is available in Citywide Communications Capital Projects account 57.5050
71800 Sub Account 2008.57.15.01 Activity 71800 for this specific purpose.

Respectfully Submitted,

FA OIE ply

Lieutenant Todd Martyny

Martyny, Todd

From: George Kamberis (george @ office-alternatives.com]
Sent: Friday, August 07, 2015 12:39 PM

To: Mariyny, Todd

Subject: Fw: 53" high cubicle

Attachments: imaged02.jpg

Hi Todd, my apologies for not getting book to you sooner as I've been out of the office this week and have not
been able to access my e-maiis as often as i'd like.

The company we were using do bid your project responded that they could not meet your criteria, please read
below.

if this particular requirement, is not critical to your needs we may be able to proceed.

George

Sent: Friday, July 31, 2015 1:00 PM
To: George Kamberis
Subject: RE: 53" high cubicle

George,

It does not appear that we can be compliant with their requirements. We do not have an open framed system with
large enough cableways.

Sorry that we can’t bid this project.

But please keep us in mind for future projects.

Raine Wiessel

Dealer Support Specialist

235 S 56" Street

Chandler, Arizona 85226
Phone: (480) 968-1772 ext. 217
Toll Free: (800) 280-5000

Fax: (480) 894-1907

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SYSTEMS FURNITURES YSTEMS FURNITURE

OUR ECHO SYSTEMS FURNITURE LINE BRINGS MORE GREEN 7C YOU AND YOUR CUSTOMERS
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2) THE CITY OF NASHUA “The Gate Ciy"

Finanetal Services

Purchasing Department

2 CS SHSM RM RES ER AA PONE PES ls ANE

November 9, 2016
Memo #17-079

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR OPERATION AND MAINTENANCE OF TWO HYDROELECTRIC
FACILITIES (VALUE $398,200)
DEPARTMENT: DEPARTMENT 170 HYDROELECTRIC OPERATIONS; FUND: GENERAL

Please see attached communication from Madeleine Mineau, Waterways Manager, dated
November 2, 2016 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder, after
due notice inviting bids.

The Waterways Department and Purchasing Department recommend the award of this contract
to Essex Power Services of Boscawen, NH and Boston, MA in an amount of $398,200.

Respectfully, 4
Fb Pi ~_
~ Dan Kooken
Purchasing Manager

Ce: S. Marchant M.Mineau J. Graziano

229 Main Street * Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344

}

° Community Development
City of Nashua Planning and Zoning
: soe Building Safety
Community Development Division Code Enforcement

City Hall, 229 Main Street, PO Box 2019 Urban Programs

. Conservation Commission
Nashua, New Hampshire 03061-2019 Transportation

www.nashuanh.gov FAX

589-3095
589-3090
589-3080
589-3100
589-3085
589-3105
880-0100
589-3119

Date: November 2™, 2016

To: John Griffin, CFO; Sarah Marchant, Community Development Director, Daniel Kooken,
Purchasing Manager

From: Madeleine Mineau, Waterways Manager

Re: Contract for Operation and Maintenance of Hydroelectric Projects

The City of Nashua has owned the Jackson Mills hydroelectric facility since December 2014 and
is in the process of terminating the lease with Eagle Creek Renewable Energy and acquiring the
Mine Falls hydroelectric facility, as authorized by R-15-188. We anticipate a closing date by
spring 2017 for the Mine Falls project.

An economic analysis conducted by the H.L. Turner group concluded that ownership of the
hydroelectric facilities with operation and maintenance services contracted out was the most
financially advantageous option for the City.

In February 2016, we issued RFP0266-033016 for operation and maintenance services for both
hydroelectric facilities. We opted to solicit proposals rather than bids due to the highly
specialized nature of the services requested, expertise and experience should be considered in
addition to cost. We received 6 proposals as follows :

Name of Firm Location of Firm | Proposed cost structure (labor and
admin. fee only)

Northbrook Power Management | Scottsdale, AZ Labor $43/h and Admin. Fee annual
$90,000 + 5% revenue

Gravity Renewables Boulder, CO with j Labor $20-100/h and Admin fee 10%
local staff revenue

Essex Power Services Inc Boscawen, NH Labor $30 — 150/h and Admin fee 10% for
and Boston, MA revenue generated by first 20,000,000kWh
and 20% for generation revenue over that
with $90,000 annual minimum

Swift River Hydro Operations Palmer, MA $306,000 annual flat fee
Company

Eagle Creek Renewable Energy | Morristown, NJ Labor $45 — 120/h and Admin fee 10% of
revenue with $100,000 annual minimum

Olson Electric Methuen, MA Labor $40 — 80/h and Admin fee 5% of
revenue

These proposals were evaluated and ranked by a team consisting of: Sarah Marchant, CDD
Director; Janet Graziano, Senior Finance Manager; Celia Leonard, Associate Corporation
Counsel; and Madeleine Mineau, Waterways Manager. The criteria for evaluation of each
proposal were: 1. Technical qualification, 2. Experience and Past Performance, 3. Understanding

of and Approach to the Scope of Work, and 4. Cost Proposal. The top 3 firms listed above were
invited to participate in interviews with the selection team. Based on their experience and
expertise as well as competitive cost proposal, the team unanimously selected Essex Power
Services, Inc. and began contract negotiations.

Essex Power Services has been providing operation and maintenance services for the City at the
Jackson Mills facility for the past 2 years and was leasing this facility prior to City ownership.
Therefore, they have unique expertise and institutional knowledge to operate this facility.
Furthermore, we have been very pleased with the services provided and performance of this
contractor over the past 2 years. They are very qualified to take over operation and maintenance
at Mine Falls once it is under City ownership. They have also been a valuable partner in helping
the City navigate the technical aspects of operating a hydro facility.

The negotiated contract fee includes 3 components: staff time, third party expenses, and an
administrative fee. Staff time will be invoiced at a rate of $30 to $150 per hour depending on
position, with the majority of the work performed by assistant operators ($30/h) and operators
($50/h). Third party invoices will be billed at cost to cover parts, materials, and services not
provided by Essex. The administrative fee is 10% of gross revenue for the project for the first
20,000,000 kWh generated and 20% of gross revenues associated with generation above that.

With this cost structure, it is estimated that the City would incur $298,200 for staff time and
administrative fees and an additional $100,000 in third party costs, for a total of $398,200 in
operating costs for both facilities under this contract in FY18. Total anticipated revenues are
$1,382,000 for both facilities with a net profit of $952,430 ($292,000 at Jackson Mills and
$660,690 at Mine Falls) for FY18.

The Waterways Department recommends Essex Power Services Inc. as the vendor to provide
operation and maintenance service for the Jackson Mills and Mine Falls hydroelectric facilities.

GENERATION PROJECT

OPERATION AND MAINTENANCE AGREEMENT

This OPERATION AND MAINTENANCE AGREEMENT ("Agreement") is
made and entered into as of _____ by and between City of Nashua, New Hampshire, a
municipal corporation ("OQwner" or “City”), and Essex Power Service, Inc. a Delaware
corporation, ("Operator"), each referred to as a “Party” and collectively as “Parties”.

RECITALS

WHEREAS, Owner owns Jackson Mills which is a 1 MW hydropower facility
and dam on the Nashua River in Nashua, New Hampshire, with a FERC license
exemption (Project number 7590),

WHEREAS, Owner has the right to purchase Mine Falls which is a 3 MW
hydropower facility and dam on the Nashua River in Nashua, New Hampshire, which is
licensed by FERC (Project number 3442),

WHEREAS, Owner desires to contract for operation, maintenance and
management of Jackson Mills and, immediately upon transfer to the City, of Mine Falls
(unless otherwise noted, “Project” shall refer to both),

WHEREAS, Operator provides operation, maintenance and management services
for hydroelectric generating facilities and associated equipment facilities and has agreed
to provide those services for the Project on the terms and conditions set forth in this
Agreement,

NOW THEREFORE, in consideration of the mutual covenants, undertakings and
conditions set forth below, the receipt and sufficiency of which are hereby acknowledged,
the parties hereby agree as follows:

ARTICLE 1
AGREEMENT

Section 1.1 - Agreement. This Agreement consists of the terms and conditions set
forth in the sections captioned by numbered article designations (“Articles”) and the
following appendices, which are incorporated and made part this Agreement by this
reference and are included in any reference to this Agreement.

Appendix A - Scope of Services

Appendix B ~ Reimbursable Costs and Compensation

Appendix C - Communication Protocols

Appendix D — Project Agreements