NASHUA POLICE
DEPARTMENT October 21, 2016
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Intradepartmental Communication
To: Captain E Z. Paulson
From: Lieutenant Todd Martyny
Subject: Work Station Consoles for Communications Division
Captain Paulson,
As previously discussed, research was conducted in search for a vendor to provide the Nashua
Police Department with work station consoles for the Communications Division. The current consoles
in the Dispatch area and Communications area are in disrepair and in need of replacement.
Over a year ago a proposal was put forth where Eaton Wright Line was chosen as the vendor. The
proposal was in excess of $111,000.00. Peter Cinfo, NPD’s IT Manager, had viewed consoles and
products from various companies. Eaton Wright Line was local in comparison io other companies
and their pricing was move reasonable than the other companies. Importantly, Eaton Wright Line's
products were able to meet NPD’s needs as they are designed for our intended purpose.
Feedback was received from members at City Hall to conduct more research to see if a more
affordable option was available. Specifically, they identified a vendor thai supplied refurbished office
equipment. This vendor was subsequently contacted where they advised that they could not meet
our needs and would not be able to provide a bid. Please see the attached electronic communication
from Office Alternatives.
Further discussions continued with Eaton Wright Line in an attempt to negotiate a better bid from
them. Non-essential items were removed from the bid and a revised proposal in the amount of
$89,490.59 was provided by Eaton Wright Line. This proposal is over $21,000.00 less than the
proposal that was put forth previously. It includes shipping and installation.
The Nashua Police Department worked with Eaton Wright Line to help design the furniture and
provided the City with GSA Pricing. This proposal was brought in front of the Radio Committee where
they reviewed it.
The Radio Committee recommended awarding the work to Eaton Wright Line in the amount of
$89,490.59. Funding is available in Citywide Communications Capital Projects account 57.5050
71800 Sub Account 2008.57.15.01 Activity 71800 for this specific purpose.
Respectfully Submitted,
FA OIE ply
Lieutenant Todd Martyny
