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_ BANSS _

ENERGY SERVICE

© BUILDING EFFICIENCY
“ Scarborough, ME (207) 883-1473 | Pittsfield, ME (207} 487-3706 | Auburn, NH (603) 626-4884

March 28, 2018

City of Nashua
Communications Division

Attention; Mr. William Mansfield
Radio Systems Manager

Reference: Replace 2- three ton Mitsubishi ductless split systems at the Nashua Police Station
Data room.

Dear Bill,

We are pleased to submit for your consideration our price for the above referenced project.
Included in this price is the following.

Reclaim R-22 gas from existing system.
Remove old ductless split systems and dispose.
Install new Mitsubishi ductless split systems.
Drain Piping

New ACR piping.

Inter connecting wire.

Crane

Start and Test proper operation of new system.

Our price for the above referenced project is $16,998.00 (sixteen thousand nine hundred ninety
eight dollars).

If you have any questions or concerns please don't hesitate to call.
Respectfully Submitted,

Shawn Hersey
Project Sales Engineer

Providing HVAC/R Services Since 1948

_ BARNS

ENERGY SERVICE

fy BUILDING EFFICIENCY
Scarborough, ME (207) 883-1473 | Pittsfield, ME (207) 487-3706 | Auburn, NH (603) 626-4884

March 28, 2018

City of Nashua
Communications Division

Attention; Mr. William Mansfield
Radio Systems Manager

Reference: Replace 1- 2.5 ton Mitsubishi ductless split system at the old Signal Fire Station /
911 call center Lake Street.

Dear Bill,

We are pleased to submit for your consideration our price for the above referenced project.
Included in this price is the following.

Reclaim R-22 gas from existing system.
Remove old ductless split system and dispose.
Install new Mitsubishi cuctless split system.
Drain Piping

New ACR piping.

Inter connecting wire.

Crane

Start and Test proper operation of new system.

Our price for the above referenced project is $9,450.00 (nine thousand four hundred fifty eight
dollars).

If you have any questions or concerns please don't hesitate to call.
Respectfully Submitted,
AAA E Service Co,

Shawn Hersey
Project Sales Engineer

{a

Providing HVAC/R Services Since 1748

__ EARNS

ENERGY SERVICE

cy BUILDING EFFICIENCY
eed

8

Scarborough, ME (207) 883-1473 {| Pittsfield, ME (207) 487-3706 | Auburn, NH (603} 626-4884
March 28, 2618
City of Nashua
Communications Division
Attention; Mr. William Mansfield
Radio Systems Manager
Reference: Replace 1- 2.5 ton Mitsubishi ductless split system at the old Signal Fire Station /
911 call center Lake Street.
Dear Bili,
We are pleased to submit for your consideration our price for the above referenced project.
Included in this price is the fallowing.
Cy ® Reclaim R-22 gas from existing system.
ed e Remove old ductless split system and dispose.
e Install new Mitsubishi ductless split system.
e Drain Piping
« New ACR piping.
e Inter connecting wire.
e Crane
» Start and Test proper operation of new system.
Our price for the above referenced project is $9,450.00 (nine thousand four hundred fifty eight
dollars).
If you have any questions or concerns please don't hesitate to call.
Respectfully Submitted,
Shawn Hersey
Project Sales Engineer
(>

Providing HVAC/R Services Since 1948

CONTRACT FOR PROFESSIONAL SERVICES

Replacement of Mitsubishi Air Conditioning Units
IFB0020-040518

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019

AND

AAA Energy Services

NAME AND TITLE OF SERVICE PROVIDER

20 Priscilla Lane Unit G Auburn, NH 03032
ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire,
from time to time requires the services of a Service Provider ; and

WHEREAS, it is deemed that the services of a Service Provider herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Service Provider represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated
herein and are made part of this contract:

Exhibit A-- General Conditions for Contracts
Exhibit B—IFB0020-040518

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Service Provider

shall furnish all services, equipment, and materials and shall perform all operations necessary
and required to carry out and perform in accordance with the terms and conditions of the contract

AG 1 of 3

the work described.

3, PERIOD OF PERFORMANCE, Setvice Provider shall perform and complete all work as specified
in 1FB0020-040518. . The time periods set forth may only be altered by the parties by a written
agreement to extend the period of performance or by termination in accordance with the terms of
the contract. Service Provider shall begin performance upon receipt of the signed contract.

4, COMPENSATION, Setvice Provider agrees to perform the work for a total cost not to exceed

Twenty Six Thousand Four Hundred Forty Eight Dollars (326,448)

Unless Service Provider has received a written exemption from the City. Service Provider shall
submit requests for payment for services performed under this agreement directly to

City of Nashua

Attn: Accounts Payable
PO Box 2019

Nashua, NH 03061-2019

To facilitate the proper and timely payment of applications, the City of Nashua requires
that all invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each
month and must include a detailed summary of the expenditures reported in a form that supports
the approved budget. Specifically, Service Provider agrees to provide the following with each
request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order
number, a listing of personnel hours and billing sates, and other expenditures for which
payment is sought.

2, A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City will pay for work satisfactorily completed by Service Provider. The City will pay
Service Provider within 30 days of approval by the City of the submitted invoice forms and
progress reports. The City will make no payments until the invoice forms and progress reports
have been submitted and approved.

5, EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless
approved by the City of Nashua.

6. Notices. All notices, requests, or approvals required or permitted to be given under this

contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

AG 2 of3

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[33

CITY REPRESENTATIVE: VENDOR REPRESENTATIVE:

William Mansfield Stephen Bertrand

Radio Systems Manager Construction Manager
Police Administration AAA Energy Services Inc.
0 Panther Drive 20 Pricilla Lane

Nashua, NH 03062 Auburn, NH 03032

Any notice required or permitted under this contract, if sent by United States mail, shall be
deemed to be given to and received by the addressee thereof on the third business day after being
deposited in the mail. The City or Service Provider may change the address or representative by
giving written notice to the other party.

IN WITNESS WHEREOF, the patties hereto have caused this contract to be signed and intend to be
legally bound thereby.

City of Nashua, NH (signature) (sighature)

Jim Donchess, Mayor DBSEVPH Le Len GH ht Lf

(Printed Name and Title) (Printed Name and Title)

LEE FP Zab
Date Date

AG 3 of 3

san we we

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EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS
DEFINITIONS

SERVICE PROVIDER STATUS AND PROVISION OF WORKERS’
COMPENSATION COVERAGE

STANDARD OF CARE

Ciry REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

No DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FiscaL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

FEDERAL SUBCONTRACTING REQUIREMENTS
ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
Crry INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

Pustic REcorDs LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

Non-WaAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THiep PARTY INTERESTS AND LIABILITIES

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SURVIVAL OF RIGHTS AND OBLIGATIONS

SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

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GENERAL CONDITIONS

1. DEFINITIONS. Unless otherwise required by the context, "Service Provider” includes
any of the Service Provider's consultants, sub consultants, contractors, and subcontractors

2. SERVICE PROVIDER STATUS AND PROVISION OF WORKERS’
COMPENSATION COVERAGE. The parties agree that Service Provider shall have the status
of and shall perform all work under this contract as a Service Provider, maintaining control over
all its consultants, sub consultants, contractors, or subcontractors. The only contractual
relationship created by this contract is between the City and Service Provider, and nothing in this
contract shal! create any contractual relationship between the City and Service Provider's
consultants, sub consultants, contractors, or subcontractors. The parties also agree that Service
Provider is not a City employee and that there shall be no:

(1) Withholding of income taxes by the City:

(2) Industrial insurance coverage provided by the City;

(3) Participation in group insurance plans which may be available to employees of
the City;

(4) Participation or contributions by either the Service Provider or the City to the
public employee’s retirement system;

(5) Accumulation of vacation leave or sick leave provided by the City;

(6) Unemployment compensation coverage provided by the City.

Service Provider agrees, if applicable and before commencing any work under the contract, to
complete and to provide the following written request to its insurer:

AAA Energy Services, Inc. has entered into a contract with the City of Nashua to
perform work upon receipt of a Notice to Proceed to Final Completion and requests
that the Insurer provide to the City of Nashua 1) a certificate of coverage, and 2) notice
of any lapse in coverage or nonpayment of coverage that the Service Provider is
required to maintain. The certificate and notice should be mailed to:

Risk Management
City of Nashua
229 Main Street
Nashua, NH 03060

Service Provider agrees, if not exempt, to maintain required workers’ compensation coverage
throughout the entire term of the contract. If Service Provider does not maintain coverage
throughout the entire term of the contract, Service Provider agrees that City may, at any time the
coverage is not maintained by Service Provider, order the Service Provider to stop work, suspend
the contract, or terminate the contract. For each six-month period this contract is in effect,
Service Provider agrees, prior to the expiration of the six-month period, to provide another
written request to its insurer for the provision of a certificate and notice of lapse in or
nonpayment of coverage. If Service Provider does not make the request or does not provide the
certificate before the expiration of the six-month period, Service Provider agrees that City may
order the Service Provider to stop work, suspend the contract, or terminate the contract.

3. STANDARD OF CARE. Service Provider shall be responsible for the professional quality,
technical accuracy, timely completion, and coordination of all work performed under this

GC 3 of t3