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FINANCE COMMITTEE

AUGUST 14, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Mayor Jim Donchess
Gillig Change Order for Two (2) Electric Hybrid Buses

Dan Kooken, Purchasing Manager

Contract Renewal with the Humane Society of Greater Nashua for FY20 (Value: $99,081)
Department: 109 Civic & Community Services; Fund: General

Tabled 7/10/2019

Dan Kooken, Purchasing Manager
Purchase of NPD Storage Server (Value: $39,732); Department: 150 Police; Fund: General

Dan Kooken, Purchasing Manager
Contract for Engineering Services for Heritage Rail Trail East (Value $166,398)
Department: 181 Community Development; Fund: NH DOT Heritage Rail Trail East Grant

Dan Kooken, Purchasing Manager
Hydroelectric Bond Fund (Value Not-To-Exceed $361,230): Department: 181 Community
Development; Fund: Bond

Dan Kooken, Purchasing Manager
DPW Facility - Construction Manager (Value: $25,000); Department: 161 Streets; Fund: Capital

Dan Kooken, Purchasing Manager

The Sanborn Mapping Co. Change Order 1 — Orthoimagery and Photogrammetric Mapping
Project — Phase 2 (Value: $135,551); Department: 134 GIS; Fund: Capital $41,951: 168 Solid
Waste; Fund: Solid Waste $15,600; 169 Wastewater; Fund: Wastewater $78,000

Dan Kooken, Purchasing Manager
Purchase of One (1) Ford F350 4x4 Truck with Plow (Value: $41,517); Department: 177 Parks &

Recreation; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) Six Wheel Cab and Chassis Truck (Value: $88,785); Department: 177 Parks &
Recreation; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Landfill Engineering Services (Value: $270,000); Department: 168 Solid Waste; Fund: Solid Waste

Dan Kooken, Purchasing Manager
Purchase of One (1) 2020 Ford F250 4x4 Pick-Up Truck (Value: $45,742); Department: 168 Solid

Waste; Fund: Trust; Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of One (1) Six Wheel Cab and Chassis Truck (Value: $88,900); Department: 161 Streets;

Fund: Trust; Activity: CERF

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Caterpillar 938M Wheel Loader (Value: $252,400); Department: 161 Streets:
Fund: Trust; Activity: CERF

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2020 Ford Fusion Hybrid SE (Value: $25,550); Department: 160 Admin/
Engineering; Fund: Trust; Activity: CERF
UNFINISHED BUSINESS — None
NEW BUSINESS — None
ANTICIPATED REFERRALS FROM THE BOARD OF ALDERMEN MEETING OF AUGUST 13, 2019
R-19-171
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
APPROVING AN AMENDMENT TO THE LEASE WITH NASHUA ICE CENTER (KNOWN AS
CONWAY ARENA)
R-19-172
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
AUTHORIZING THE MAYOR TO ENTER INTO A POWER PURCHASE AGREEMENT (PPA)
AND LEASE WITH REVISION ENERGY
RECORD OF EXPENDITURES
GENERAL DISCUSSION
PUBLIC COMMENT
REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

To: Finance Committee
From: Jim Donchess
Date: August 8, 2019

Re: Gillig Change Order for two (2) Electric Hybrid Buses

In accordance with O-14-011, communication of anendments to contracts, this memo is to inform
the Finance Committee of a subsequent change order to the Gillig contract. The original contract
price in the amount of $1,359,874 was approved by Finance Committee on October 17, 2018.

During February and March of 2019, the City of Nashua and Gillig went through the pre-production
review of the bus build and a number of items were added or changed to enhance the safety and
functionality of the new fleet. The additional items or changes resulted in a credit of $470 for the

two buses.

This credit requires Change Order No. 1 and reduces the new total from $1,359,874 to $1,359,404.

229 Main Street + PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

® Community Development 589-3095
City of Nash ua Planning and Zoning 589-3090

: soa Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Cone etaeS mission borane
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: July 11, 2019
To: Jim Donchess, Mayor
From: Camille Pattison, Transportation Manager

Re: Finance Committee — Change Order for 2 Electric Hybrid Buses

In August 2018, the Nashua Transit System (NTS) was awarded a 1.1 million dollar Low-No
Emission grant from the Federal Transportation Administration (FTA) to purchase two electric
hybrid diesel buses.

The City entered into a contract with Gillig on January 18, 2019 for the following amounts:
2- 35 FT Electric Diesel Hybrid Bus - $679,937 per bus
Total cost of 2 buses = $1,359,874

During February and March of 2019, the City of Nashua and Gillig went through the pre-production
review of the bus build and a number of items were added or changed to enhance the safety and
functionality of the new fleet.

The additional items and or changes resulted in a credit of $470 for the two buses, and include the
following:
e Addition of | Quantum wheelchair restraint
Re-treadable tires
Insight Prime Plus Seats
Gerflor Flooring
Removal of Tablet Holder
Replacement of Integrated Camera System to standard Mirrors
Addition of Rear View Camera

Bus Size Original Cost Additional Cost Revised Cost
Bus 1 $679,937 $572 $680,509
Bus 2 with Quantum $679,937 ($1042) Credit $678,895
Wheelchair
Securement System

No. 1
PROJECT NAME: TRANSIT —2 35’ ELECTRIC HYBRID GILLIG BUSES

OWNER’S CONTRACT NO:

EXECUTED CONTRACT DATE: JANUARY 18, 2019
GWNER: City of Nashua, NH

OWNER’ s Purchase Order NO.:

CONTRACTOR: GILLIG

ENGINEER: NA

You are directed to make the following changes in the Contract Documents:

Description:

In August 2018, the Nashua Transit System (NTS) was awarded a 1.1 million dollar Low-No Emission grant from the
Federal Transportation Administration (FT A) to purchase two electric hybrid diesel buses.

The City entered into a contract with Gillig on January 18. 2019 for the following amounts:
2-35 FT Electric Diesel Hybrid Bus - $679,937 per bus
Total cost of 2 buses = $1,359,874

During February and March of 2019. the City of Nashua and Gillig went through the pre-production review of the bus build
and a number of items were added or changed to enhance the safety and functionality of the new fleet.

The additional items and or changes resulted in a credit of $470 for the two buses, and include the following:
e Addition of 1 Quantum wheelchair restraint
Re-ireadable tires

o

2 Insight Prime Plus Seats

® Gerflor Flooring

e Removal of Tablet Holder

e Replacement of Integrated Camera System to standard Mirrors

e Addition of Rear View Camera
Bus Size Original Cast Additional Cost Revised Cost
Bus | $679,937 $572 $680,509
Bus 2 with Quantum $679,937 ($1042) Credit $678,895
Wheelchair Securement
System
Change Order #1 lof2

Gillig Electric Hybrid buses

Justification:

Additional items were added to enhance the safety and functionality of the new flect.

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$1,359,874

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion:
Ready for final payment:

Net changes from previous Change Orders

$0.00

Net change from previous Change Orders

Contract Price prior to this Change Order

$1,359,874

Contract Times prior to this Change Order

Substantial completion:
Ready for final payment:

Net Increase or Decrease of this Change Order

($470) credit

Net Increase (decrease) of this Change Order

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$1.359.404 Substantial completion:
Ready for final payment: YD ;
iy
RECOMMENDED: ACCEPTED: + Ld |
. Le
By: By: ito Yur
Joseph Policarpio, Vice President

Sarah Marchant, Director
(Authorized Signature}

Gillig
(Authorized Signature)

Mayor Jim Donchess
Owner

(Authorized Signature)

Date:
Date: May 24,2019 __
Change Order #1] of 2

Gillig Electric Hybrid buses

§) THE CITY OF NASHUA “The Gate City’

Administrative Services

Purchasing Department

July 4, 2019
Memo #20-003

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT RENEWAL WITH THE HUMANE SOCIETY OF GREATER NASHUA FOR
FY20 (VALUE: $99,081)
DEPARTMENT: 109 CIVIC & COMMUNITY SERVICES; FUND: GENERAL

Please see attached communication from Heidi Peek-Kukulka, Health Officer, for the information
related to this request.

In accordance with § 5-84 A (4) Special Purchasing Procedures for Sole Source Procurements

Heidi Peek-Kukulka, Health Officer, Division of Public Health and the Purchasing Department
recommend approval of the contract with the Humane Society of Greater Nashua in the amount of
$99,081.

Respectfully,

SS

an Kooken
Purchasing Manager

Cc: H. Peek-Kukulka J. Graziano

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233 |

S) THE CITY OF NASHUA ene cae I"

Division of Pubhie Health and Community Services

Community Services Department

June 28%, 2019

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Heidi Peek-Kukulka, Health Officer

Subject: Renewal of Humane Society Contract for FY20

The Humane Society for Greater Nashua Corporation (HSFN) has provided
shelter, pound, isolation, and quarantine services for the City of
Nashua and has provided these services for over 20 years.

Nashua Revised Ordinances section 93-7 states, “The Mayor, with the
assistance and cooperation of the Dog Officer, shall select a suitable
place of confinement for impounded animals and those held under
suspicion of rabies and after biting.” HSFN has a proven record of
providing impoundment and quarantine services, has the facility space
to accommodate the needs of the City of Nashua’s Pound, and HSFN staff
has worked closely with City staff throughout the years to develop
sound policies and procedures to adequately provide efficient and
effective methods of handling impoundment and quarantine services.

The Division of Public Health and Community Services, Environmental
Health Department and the Nashua Police Department Animal Control
Officer work closely with HSFN and oversee the contract deliverables
and communications with HSFN.

The attached contract is effective July 1, 2019 through June 30, 2020
in the amount of $99,081, to be paid in equal monthly installments.
Services include shelter for dogs, cats, rabbits and various other
small animals, adoption of stray animals, veterinary services for
stray animals surrendered to the HSFN, owner location of stray
animals, quarantine of unvaccinated dogs and cats which have bit a
human or another animal, and processing of animals found to be
positive for rabies.

In accordance with § 5-84 A (4) Special Purchasing Procedures for
Sole Source Procurements, the Division of Public Health recommends
that the contract with HSFN located at 24 Ferry Road, Nashua, NH, be
renewed for an additional year.

229 Main Street * Nashua, New Hampshire 03060 » Phone (603) 589-3307 e Fax (603) 594-3434

AGREEMENT
Humane Society for Greater Nashua Corporation and the City of Nashua, NH

AGREEMENT made this day of , 2019 by and between the
City of Nashua, New Hampshire (hereinafter “City’), a municipal corporation with a
principal place of business at 229 Main Street, Nashua, New Hampshire 03061 (the “City’)
and Humane Society for Greater Nashua Corporation (HSFN) of 24 Ferry Road, Nashua,
NH, 03064, (hereinafter “Contractor”’) (collectively referred to as the “Parties”). The Parties
hereby enter into this Independent Contractor Agreement (hereinafter “Agreement”) under
the terms and conditions set forth below.

SCOPE OF SERVICES
The Contractor agrees to perform the following services for the City:

The Humane Society for Greater Nashua Corporation shall be the designated “Pound?” for
the City of Nashua, NH and will be responsible for animal impoundment services to the
City of Nashua, NH as outlined in this Scope of Services.

1. The HSFN will provide the following impoundment and quarantine services for
animals impounded by the Animal Control Officer or a Nashua Police Officer:

10-Day Bite Quarantine of canines (stray and owned);

10-Day Bite Quarantine of owned felines;

10-Day Bite Quarantine of owned ferrets;

7-Day Impoundment of stray canines;

Impoundment of stray felines for those with permanent ID only

Impoundment of stray ferrets for those with permanent ID only

2. In accordance with RSA 466:18-a, and Nashua Revised Ordinances 93-6
Impoundment of dogs, cats and ferrets found at large, HSFN will become the lawful
owner of any unclaimed animals as follows:

Canines —After 7 days

Felines — Immediately if no permanent identification is found

Felines — After 7 days if permanent identification was found, but the animal
remained unclaimed

Ferrets — Immediately if no permanent identification is found

Ferrets-- After 7 days if permanent identification was found, but the animal
remained unclaimed

The HSEFN shall be responsible for the care of any animal of which it becomes the lawful
owner.

~6 CLEARSKY

July 11, 2022

City of Nashua

S3 Benefits Interface pt. 2

groupelephant.com”

BEYOND CORPORATE PURPOSE