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B. Metion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 22, 2019

eff Lafleur, Superintendent
Solid Waste Department

Change Order #1 to contract with Charter Contracting Company, LLC.

To approve Change Order #1 to the contract with Charter Contracting Company,
LLC of Boston, MA in an amount not to exceed $175,000 for the construction of
the Phase IIE Landfill. Funding will be through Department: 168 Solid Waste;
Fund: Bond; Activity: Phase [T Landfill,

The change order above is a culmination of changes and delays directly related to
the results of a DES required groundwater separation study that altered the base
grades of the landfill from what was originally designed by Sanborn Head and
Associaies. In addition to historical groundwater elevation data collected at the
site over many years, DES required the collection of monthly groundwater levels
between November 2018 and June 2019 to confirm the seasonal high water table.
DES then requested an additional round of groundwater measurements in July
2019. Heavy rains in the fall of 2018 and spring of 2019 resulted in higher than
expected groundwater levels, which necessitated the change in the landfill base
grades. DES then required an additional permit modification application to be
submitted for approval of the new base grades. The additional groundwater
measurements, and permit application submittal and approval resulted in a 33 day
delay to the project and contractor. The change in the base grades also resulted in
additional labor and material quantities. Final costs are not yet available as they
are dependent on final survey results; however, we do not anticipate they will
exceed $175,000,

The requested change order of not to exceed $175,000 is recommended by the
Superintendent of Solid Waste.

CHANGE ORDER

No. i
PROJECT: Phase Ti Landfill Expansion
OWNER’S CONTRACT NO: IFBO593-022019
EXECUTED CONTRACT DATE: April 14.2018

DATE OF ISSUANCE: Sentember 5, 2019 = =EPFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NA

OWWNER’s Purchase Order NO.: 148117

CONTRACTOR: Charter Contracting
ENGINEER: Sanborn Head Associates

‘You are directed to make the following changes in the Contract Documents:

Description:

The change order is a culmination of changes and delays directly related to the results
of a DES required groundwater separation study that altered the base grades of the landfill from what
was originally designed by Sanborn Head and Associates. The change in the base grades also resulted
in additional labor and material quantities

Change Order #1 lof?
Phase UT Landiill Expansion

Summary

CHANGE IN CONTRACT PRICE:

Original Contract Price

$5,525,525

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: January 1, 2028
Ready for final payment: February 10, 2026

Net changes from previous Change Orders

50.00

Net change from previous Change Orders

NONE

Contract Price prior to this Change Order

$5,525,825

Contract Times prior to this Change Order

Substantial completion: January 1, 2020
Ready for final payment: February 10, 2026

Net Increase (deerease} of this Change Order

$175,000

Net Increase (deerease) of this Change Order

TED

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$5,700,525 Substantial completion: TBD
Ready for final payment: TBD
RECOMMENDED: ACCEPTED: APPROVED:
By ee a
DPW Representative Name Mayor Jim Donchess
(Authorized Signature) Contractor owner

Date:

(Authorized Signature)

Date:

(Authorized Signature)

pa

Change Order #1
Phase WI Landtill Expansion

2 of 2

THE CITY OF NASHUA

Administrative Services

"The Gate City"

Purchasing Department

August 29, 2019
Memo #20-028

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 LANDFILL GAS SYSTEM EXPANSION PROJECT (VALUE: $323,470)
DEPARTMENT: 168 SOLID WASTE; FUND: BOND

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
August 22, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Solid Waste Department Superintendent, Board of Public Works (August 22, 2019 meeting) and the
Purchasing Department recommend the award of this contract in an amount of $323,470 to SCS Field
Services of Reston, VA.

TG.

Dan Kooken
Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233 |

Ke:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 22, 2019

Jeff Lafleur, Superintendent
Solid Waste Department

2019 Landfill Gas Collection and Control System Expansion

To approve a contract with SCS Field Services of Reston, VA to construct an
expansion of the landfill gas collection system in the Phase I/Ti landfill in the
amount of $323,470. Funding will be through Department 168 Solid Waste; Fund:
Bond; Activity: Landfill Gas Expansion FY19,

Bid Tabulation

The City issued an Invitation to Bid for construction of an expansion and
modification to the landfill gas collection system in the Phase VIE landfill.
Periodic expansions of the gas collection system are required as the landfill
continues to be filled with waste. The Solid Waste Department’s engineering
firm, Sanborn Head and Associates, Inc. (SHA) prepared a construction design to
install six (6) new horizontal gas collection wells and six (6) vertical landfill gas
collection wells with liquid pumping systems. This expansion of the gas
collection system is required to control odors, mitigate fugitive methane surface
emissions and comply with the NHDES approved Operating Plan — Phase I!
Secure Landfill Expansion and the Landfill Gas Collection System Enhanced
Monitoring Pretocol/Siandard Operating Procedures (EMP/SOP).

The City received bids from two (2) qualified vendors. Based on the low bid and
qualifications of SCS Field Services it is the recommendation of the
Superintendent of Solid Waste to accept SCS Field Services as the vendor to
perform the work listed above.

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REPORT OF THE FINANCE COMMITTEE

AUGUST 14, 2019

A meeting of the Finance Committee was held on Wednesday, August 14, 2019, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderman-at-Large Brandon Michael Laws
Alderman June M. Caron
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee

Members not in Attendance: Alderman Linda Harriott-Gathright
Also in Attendance: Kim Kleiner, Director, Administrative Services

David G. Fredette, Treasurer/Tax Collector
Dan Kooken, Purchasing Manager

PUBLIC COMMENT - None
COMMUNICATIONS

From: Mayor Jim Donchess
Re: Gillig Change Order for Two (2) Electric Hybrid Buses

MOTION BY ALDERWOMAN KELLY TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

MOTION BY ALDERWOMAN KELLY TO TAKE FROM THE TABLE THE COMMUNICATION REGARDING
THE CONTRACT RENEWAL WITH THE HUMANE SOCIETY OF GREATER NASHUA
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Renewal with the Humane Society of Greater Nashua for FY20

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE CONTRACT
RENEWAL WITH THE HUMANE SOCIETY OF GREATER NASHUA IN THE AMOUNT OF $99,081. FUNDS
ARE AVAILABLE IN DEPARTMENT 109, CIVIC & COMMUNITY SERVICES; GENERAL OPERATING
FUND

ON THE QUESTION
Alderman O’Brien
There seems to have been some past questions with this. This is the one with the gentleman that had the cats

and everything. So with Mr. Kooken or yourself, can you just give us a brief update on that and where we sit
right not with that?

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

July 27, 2022
Memo #23-316

TO: Mayor Donchess
Finance Committee

SUBJECT: Clear Sky Benefit Interface in the amount not to exceed $21,600 funded from 71228
Computer Software/Benefits Fund

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated July
26, 2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Software to create processes for outbound and inbound updates to the Alight
system and/or Lawson system

To Date: $24,850

Value: $21,600

Vendor: Clear Sky

Department: 106 Administrative Services
Source Fund: 71228 Computer Software/ Benefits Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements, where
the proposed purchase is manufactured by only one company.

Administrative Services Division, and the Purchasing Department respectfully request your approval of
this contract.

Regards,

Amy Girard

Purchasing Manager

Ce: K Kleiner
J Graziano

Finance Committee - 08/14/2019 Page 2

Alderwoman Kelly

So | think there were two pieces to that and Alderman Klee can — there was a piece of legislation that will be
coming up that also did the contract. And for me the contract didn’t include chickens so that had been
updated. But the other piece that you are talking about is a piece of legislation that will be coming up, right?
Yeah.

Mayor Donchess

So the contract does suggest that we, under certain circumstances, it is possible that the City would pick up
cats. It is not the City’s practice to do so but the Health Department, Director Bagley is here, | believe thinks
that there are certain circumstances under which, for reasons of health. For example if the cat has got rabies
or something like that, we would need to pick the cat up. And of course, Dr. Stephanie Wolf-Rosenbloom
spoke to that at the last meeting. So of course it the pleasure of the Committee but the only possible
discussion point is are cats removed from the contract? But otherwise it is the same contract that we’ve had
with the Humane Society for years.

Alderwoman Klee

As far as the change to the Ordinance, basically what we did was we just clarified the statement that it did say
that we would basically impound dogs, cats, ferrets and chickens. But the underlying paragraph didn’t
specifically outline that we would do it for whatever the reasons were. So we introduced that, | believe
yesterday, and it will be going on to the appropriate Committee for approval. | don’t think it should hold this up
because there was really nothing wrong with our Ordinance. | just asked for it to be clarified to make sure, in
fact, that we would do that. The biggest hang-up on the contract did not have anything to do with the cats it
was really about the chickens.

Alderman O’Brien

Yes thank you and | am satisfied and thank you for your explanation. | know this has been somewhat
newsworthy of late and having recently had to put down the family pet, our dog and everything, you know? |
think | look back at it as one of the most kindness things that | could for that animal. He was hurt and wasn’t
the same fellow that was with us. He will always be with us in our minds and hearts but sometimes when you
deal with animals they do get sometimes a little bit much. So we need this contract and | support it. Because
at times, | am not going to necessarily going to say a nuisance, but at times they get into some things. The
public does need to have a venue that is available to remove them if that is the case. So! am supportive. But
thank you for your explanation.

Alderman Klee

| just want to add one thing and again | don’t believe it has anything to do with this contract, but that particular
ordinance, the things that we did add were the specific wording of “nuisance stray” or that it was deemed or felt
that this animal was harmed in any way. And just to clarify something else, | did have someone who said to
me, “why don’t we just put animals rather than specific type things”. And the reason for it, if we put something
like nuisance or stray, if someone called and said, “I’ve got a squirrel that’s a real nuisance and feeding at my
roof and so on” we would have to go and pick up every squirrel in Nashua and we really don’t want to do. So
we do want to be as specific as possible. That doesn’t mean that if someone put an alligator into our sewer
system we aren't going to go pick it up because it’s not in the Ordinance; we would, in fact, go and do that. We
would probably call the State to come and take care of that one or a bear or something. But anyways so | just
wanted to clarify that while we are talking about it.

MOTION CARRIED

Finance Committee - 08/14/2019 Page 3

From: Dan Kooken, Purchasing Manager
Re: Purchase of NPD Storage Server (Value: $39,732)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
AXIS BUSINESS SOLUTIONS IN THE AMOUNT OF $39,732. SOURCE OF FUNDING IS DEPARTMENT
150, POLICE DEPARTMENT; GENERAL OPERATING FUND

ON THE QUESTION

Mayor Donchess

| think there is someone here from the PD if we have any questions. Why don’t you come on up. You can sit
down if you want. We may not really have questions but make yourself comfortable. VVould you please
introduce yourself.

Peter Cinfo, IT Manager Police Department

My name is Peter Cinfo | am the IT Manager over at the Police Department.
Mayor Donchess

Does anybody have any questions or comments about this item.

Alderman Laws

Thank you. Just a curiosity | was looking at the bids. They vary widely.

Mr. Cinfo

They do; the largest numbered one is straight from the manufacturer, HP. So they offer, that’s like basically
retail, they offer better prices obviously to vendors and that’s where those prices get.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Engineering Services for Heritage Rail Trail East

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
CMA ENGINEERS, INC., IN THE AMOUNT OF $166,398. FUNDS ARE AVAILABLE IN DEPARTMENT
181, COMMUNITY DEVELOPMENT; NH DOT HERITAGE RAIL TRAIL EAST GRANT

ON THE QUESTION

Mayor Donchess

| believe Ms. Chisholm is here if we do have questions.

Deb Chisolm, Waterways Manager

I’m not sure | can answer them.

Mayor Donchess

| can probably answer the question, but you are here on various items, right? Well this is for the engineering of
the Rail Trail east. We are going to come up with a different name but this goes from City Hall to Henry