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Finance Committee - 08/14/2019 Page 4

Hanger. We have about a million dollar grant including, plus the City match to pay for this. This would of
course do the engineering, it is about 6/10ths of a mile long. Discussion, questions?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Hydroelectric Bond Fund

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
NORMANDEAU ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $361,230. SOURCE OF FUNDING IS
DEPARTMENT 181, COMMUNITY DEVELOPMENT; BOND FUNDS

ON THE QUESTION

Mayor Donchess

Now | think Ms. Chisolm is here on this right? Why don’t you come on up. Could you give us an explanation of
the project and what the project is?

Ms. Chisolm

Sure the overall project is the re-licensing of the Mine Falls Hydro Electric Facility. We’ve only got a couple
years left on the current license and we are hoping to be re-licensed for a 4 year term. As part of that, we had
put out pre-application document that essentially explained the history of the facility and the dam and how
things were operating. That allowed pretty much anyone in the public arena, but also and primarily State and
Federal Agencies to comment on our application. As part of that, there are several agencies who typically
work together in a group that had suggested various studies that we perform as part of our relicensing project.
So we went through the purchasing process to hire a contractor to help us with that because the studies, there
were about 8 of them, and they are quite extensive and certainly are better off done by a contractor. So we
went through the hiring process with the purchasing process and interviewed, we got 3 submittals on our
request for qualifications and we interviewed all 3 of those groups and Normandeau came out as our preferred
vendor. So as part of our process, we wanted to make sure that we were getting a qualified vendor and
selecting them on their qualifications and not on their pricing.

So the way we had set it up was that once we got the contractor that we preferred based on their submittals,
we then asked them to pull together a scope of work based on our pre-application document and their
knowledge on how this re-licensing process actually works. So they put together a scope, and they gave us
the cost. If you had looked at the cost, what they had provided us was a range and that is essentially based on
what we are hoping will be some bit of negotiations with the agencies that they had pulled together all of these
studies. And some of them are appropriate for our facility and some of them are not and some of them can be
modified which is also one of the reasons why we had selected Normandeau. We thought that they would be a
really good fit to work with us and the agencies to make sure that we were all the table and coming to some
conclusions on how these studies were going to be borne out. So what they had provided us was essentially
what they considered to be a minimum and a maximum estimate on the costing. So the contract that is before
you is an amount not to exceed, we had selected the max in case the agencies didn’t seem all that great with
negotiating any parts of the studies that were suggested.

Alderman Klee

When | was looking at the implementation of the study plan it talks about, that’s why | had to go look for it, a full
study, a reduced study or a minimum study. Is that based on these conversations that you had with these
different groups as to which study we would go to or would we know before we went in, starting to talk to
people and what are the differences.

Finance Committee - 08/14/2019 Page 5

Ms. Chisolm

Well Normandeau has done all of these studies for various clients so they know what the very strict
requirements are. The amount really won’t be known until after we can sit down with Normandeau and the
agencies, Fish & Wildlife, NH DES, until we sit down with them and actually have discussions about “Do we
absolutely have to do this” and if they say “yes” well that’s the max value. And if they say “no there’s some
wiggle room here” we have the ability to do this or this; that’s why they had provided us, like | said, with that
range for a couple of the studies.

Alderman Klee
OK thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: DPW Facility — Construction Manager

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HARVEY CONSTRUCTION CORPORATION IN THE AMOUNT OF $25,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 161 STREETS; CAPITAL; INFRASTRUCTURE IMPROVEMENTS

ON THE QUESTION

Mayor Donchess

This is to retain Harvey to evaluate how to improve the rather decrepit Public Works facilities that we have.
Whether it makes more sense to consolidate in one location or if it makes sense to expand in place or improve
the various facilities that are spread all over the City. This wouldn’t need to be paid until we proceed with the
project or at least the first phase of it and the cost is $25,000.00

Alderman Klee

| am all for this. | think this is something that we’ve needed for a while and the conditions that some of our
employees have to work in; | think the sooner we get this done the better. And the sooner that we get to look
at these places and make a decision as to what is going to happen, whether it is moving, whether it is

consolidating, whether it is fixing the areas. That is what this report will tell us, right? Which is the best model
to move on?

Mayor Donchess

Correct.

Alderman Klee

| am definitely all for this and the sooner the better.

MOTION CARRIED

Finance Committee - 08/14/2019 Page 6

From: Dan Kooken, Purchasing Manager
Re: The Sanborn Mapping Co. Change Order 1 — Orthoimagery and Photogrammetric Mapping
Project — Phase 2

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, APPROVE CHANGE ORDER #1 TO THE CONTRACT WITH THE SANBORN
MAPPING CO., IN THE AMOUNT OF $135,551. SOURCE OF FUNDING IS DEPARTMENT 134 GIS;
($41,951); DEPARTMENT 168, SOLID WASTE ($15,600); AND, DEPARTMENT 169 WASTEWATER
($78,000)

ON THE QUESTION
Peter Kohalmi, Deputy City Engineer

Good Evening my name is Pete Kohalmi, | am the Deputy City Engineer. This project is an update to our
geographic information system. GIS is essentially, it’s like a Smart Map, it’s a digital map. It’s not like looking
a paper map. It is a map on a computer that is interactive. You can touch and pick features. You can click on
a pipe or a catch basin and it'll bring up information about it. It hasn’t been updated in 20 years. We do doa
flyover every couple of years. We have a pilot who specializes in mapping and they will fly over and we get
digital pictures to update the pictures. But the actual information in the GIS System hasn’t been updated in 20
years. So there are structures missing, there are pieces of infrastructure that are not shown or pieces of
infrastructure that shown and not there anymore. Things like tree lines, catch basins, even new streets; they
may not be shown on our GIS System and it is an extremely powerful tool. GIS is used by every Department
in the City. So we are looking to finally update our GIS System after 20 years.

Alderman O’Brien

Just a comment, coming from the Fire Department roots, we have used that and particularly in the example of
an auto or severe accident with fluid spills that can get into the water supply. The particular mapping that you
are looking at, you know, is that connected or not. Gone is sometimes it is a little decal over that storm drain
that tells you it goes to a freshwater supply so it’s good to have the GIS capability that’s in some of the
apparatus right now; so fantastic yes.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Ford F350 4x4 Truck with Plow

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MHQ IN THE AMOUNT OF $41,517. FUNDS ARE AVAILABLE IN DEPARTMENT 177, PARKS &
RECREATION; CERF

ON THE QUESTION

Mayor Donchess

So our Fleet Manager is here, if you have any questions. | don’t know, this is pretty self-explanatory | think.
Any comments or questions?

MOTION CARRIED

Finance Committee - 08/14/2019 Page 7

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Six Wheel Cab and Chassis Truck

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LIBERTY INTERNATIONAL IN THE AMOUNT OF $88,785. FUNDS ARE AVAILABLE IN DEPARTMENT
177, PARKS & RECREATION; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Landfill Engineering Services

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SANBORN HEAD AND ASSOCIATES IN THE AMOUNT OF $270,000. SOURCE OF FUNDING IS
DEPARTMENT 168, SOLID WASTE

ON THE QUESTION

Jeffrey LaFleur, Superintendent of Solid Waste

Good Evening, Superintendent Jeff LaFleur, Solid Waste Department.

Mayor Donchess

Since this involves the landfill why don’t you give us the explanation?
Mr. LaFleur

Absolutely; this is our engineering firm that does all of our landfill, extra engineering. | have a landfill engineer
that helps me with permits. These guys actually deal with DES and they take care of all of my ground water
permits, my landfill gas designs and everything. They have been great. They take care of all of our air permits,
greenhouse gas emission report. We went up a little bit this year to $90,000.00 from the $80,000.00. We are
finding that DES is implementing more and more stringent requirements on us and that could require us doing
some more reporting. Just to make this clear, this is a 3 year contract.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2020 Ford F250 4x4 Pick-Up Truck

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MHQ IN THE AMOUNT OF $45,742. FUNDS ARE AVAILABLE IN DEPARTMENT 168, SOLID WASTE;
CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Six Wheel Cab and Chassis Truck

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LIBERTY INTERNATIONAL IN THE AMOUNT OF $88,900. FUNDS ARE AVAILABLE IN DEPARTMENT
161 STREETS; CERF

MOTION CARRIED

Finance Committee - 08/14/2019 Page 8

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Caterpillar 938M Wheel Loader

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MILTON CAT IN THE AMOUNT OF $252,400. SOURCE OF FUNDING IS DEPARTMENT 161, STREETS;
CERF

ON THE QUESTION

Mayor Donchess

Since this is a bigger item maybe you should give us a little explanation on this, it is pretty self-explanatory.
Jonathan Ibarra, Superintendent of Streets

Yes it is self-explanatory, it is to replace a loader that we have right now, 2008 that has upwards of 8,000 hours
on it. It is showing some signs of wear and tear. We have some electrical issues going on and we also need
to get a scale system. So rather than buy a separate scale system, this loader will also have a scale system
so we can measure our loads, especially with loading salt. We will Know how much salt we are putting in the
truck so as not to overload and just how much salt we are going through every storm; we will be able to track it
better.

Alderman Caron

Thank you Mayor. So we have a lot of purchases for vehicles, how are we doing after this in terms of
replacement?

Mr. Ibarra

Truck we are pretty well caught up on, the equipment, it’s the small stuff, sidewalk tractors are coming up.
Alderman Caron

So we are really kind of catching up in doing this, OK thank you.

Alderman Klee

| am going to ask a question that Alderman Laws has asked in the past just because | want clarifications of it

and for those that are listening. The trucks that we kind of put to the boneyard sort to speak, | Know they don’t
just go to a junkyard and a boneyard, do we get any money for them?

Mr. Ibarra

We don’t trade them, we don’t get a lot of money when they get to that point, but we talk with Dan and we put it
on the public auction web site.

Alderman Klee

And then whatever we get from the auction.

Mr. Ibarra

It’s usually...

Finance Committee - 08/14/2019 Page 9
Alderman Klee

Minimum?

Mr. Ibarra

No it’s usually quite a bit more than the dealers would give us on a trade.

Alderman Klee

Good, glad to hear that, thank you.

Alderman Laws

Thank you. One of the things that | enjoy about this very brief Finance Agenda is that there were several
items, instead of saying that you were going to put them immediately up for auction, you are going to continue
using them?

Mr. Ibarra

Yes we use them until something big happens and people are willing to spend crazy money.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2020 Ford Fusion Hybrid SE

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MHQ IN THE AMOUNT OF $25,550. FUNDS ARE AVAILABLE IN DEPARTMENT 160,
ADMINISTRATION/ENGINEERING; CERF

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS - RESOLUTIONS

R-19-171
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
APPROVING AN AMENDMENT TO THE LEASE WITH NASHUA ICE CENTER (KNOWN AS
CONWAY ARENA)

MOTION BY ALDERWOMAN KELLY TO RECOMMEND FINAL PASSAGE

ON THE QUESTION

Mayor Donchess

This is the, Ms. Chisholm is here on this as well | think but this is the item that we discussed on the 6" when
we had the solar presentation. Conway, assuming approval by the Fire Commission, which we are optimistic
we will receive. Conway, the Fire Department and the bus garage or the 3 buildings, at least the 3 buildings
that we would solarize under this contract, Conway being the largest of those. We get the benefits of the scale
of 3 buildings.

Finance Committee - 08/14/2019 Page 10

They thought because they have only got 17 years left on their lease, they would like an extension so that they
will be able to have confidence that they will have possession of the building for a sufficient time to realize the
full benefit of the solar. And in case they want to buy the equipment, which is an option after 5 years, that they
could successfully obtain financing to do so. That’s what this Resolution would do, it extends the lease. Any
questions or comments?

Alderman Caron

Thank you. Mayor as you know | was part of this process when Conway came to the City to develop the Ice
Arena and they have been real good stewards to the community. One of the things that we had talked about
back then is the ability for them to provide grant money to non-profits throughout the City, most which go to
Youth Service Programs. They have stood by all the things that they said that they would do. That means
working with the schools, working with our youth, hockey programs, and working with the City to do their due
diligence. So | think to extend this lease should not be a very difficult decision to make. And if it helps us with
our solar power and helps them as well, then that is more money that they will do for their maintenance and go
give out grants. And as Charlie Hall said since they started, they have given over $700,000.00 to our
programs. And yay for the Fright Night.

Alderman O’Brien

Yes and | echo exactly Alderman Caron’s, | am a little tainted with this, my son is involved with hockey at the
Conway and | will tell you it’s a wonderful program, wonderful facility. ve been to Tyngsboro, in my time, and
played in many others and Conway is a very nice place. So | think it is outstanding. Plus | just want to make a
public service announcement, people seem to forget but during public skating it is an excellent way in the
summer time. It’s the ultimate cool off, if you go strap on your skates and go for a couple turns around the rink
which would be good. But yes | definitely do support this and it will give them a long-term effect to get the
benefits of the solar which is another benefit to us. So very good.

MOTION CARRIED

R-19-172
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
AUTHORIZING THE MAYOR TO ENTER INTO A POWER PURCHASE AGREEMENT (PPA)
AND LEASE WITH REVISION ENERGY

MOTION BY ALDERWOMAN KELLY TO RECOMMEND FINAL PASSAGE

ON THE QUESTION

Mayor Donchess

And Ms. Chisholm can explain again, she did explain this on the 6h.
Ms. Chisholm

| did explain briefly but you had already provided an extensive summary so essentially what the Mayor said.
We are looking to put solar on two of our municipal buildings and we are working with ReVision Energy. We
went through the purchasing process looking for the right solar vendor and as it turns out ReVision Energy was
and is, has been a great match for us. They’ve been very patient and they have been excellent at looking at
alternatives. We had originally contemplated putting solar on the street department's garage but as you can
see from tonight’s earlier approval of the contract, they are looking to do something to the street’s department
garage which really sort of puts off the opportunity of using that for solar.

Finance Committee - 08/14/2019 Page 11

So as the Mayor had mentioned, the efficiencies of having a big building, a large roof, really came to us, | don’t
know it just sort of appeared, like “Why don’t we use Conway”. | mean here we are standing, looking at the
street’s department garage and gong “Oh wait look at this”.

So it really — ReVision has been great with working with us to maintain what they had originally offered us
which was an excellent electricity rate of 8.8 cents per kilowatt hour. So they again, ReVision Energy has done
a great job of actually going through — part of the process is to, you can’t just put solar on any roof and so they
have gone through and done extensive evaluations of both the transit garage and the fire station on Lake
Street. They’ve looked at a couple of other roof tops but at this point what we are really trying to and why | am
here tonight for Finance after just getting a first reading last night, is there are some tax credits that will
become, that will go away, that will be reduced actually at the end of December. So we are trying to move this
through and RevVision is very hot to get solar on rooftops for municipal buildings in Nashua, to add that to their,
of course, cadre of other stuff that they do. And we are very excited about it as well, for the first time to have
solar on municipal buildings. So if there are questions about details, | can try to answer them. Dan Weeks is
typically the go-to person for details but I’ve heard it a few times so | might be able to help.

Alderwoman Kelly

| just have a comment; Kudos first of all to ReVision, | think they did an incredible job with the details when the
presented to us, was it last week. You can tell that they are very passionate about it and know so much so |
think we are in good hands there. | also just, my own personal excitement for this, being on the Energy &
Environment Committee we really are pushing for us to be less reliant on things that are not renewable. And
so this is one big step. When | sat down with Alderman McCarthy he asked me “what do you want to do” and |
said, “I want solar in the City’ and that was the very first thing | said to him so he would be proud and | am
pretty proud.

Alderman Klee

| was not here for that meeting | was sick, but | was watching it, | watched it live. The excitement from Mr.
Weeks and his partner was, well he was quite excited about it. | agree with you, he gave quite a bit of detail. |
think the citizens that were watching it, much like | did, learned a lot. And it was quite interesting to learn about
the purchasing it later on and so on. And having them do this roof with Conway shows a real private/public, we
needed the space, they needed it and we worked in cooperation. | think the fact that ReVision has gone
through so much to help and to make that happen. | think this is a great contract. Thank you.

MOTION CARRIED

RECORD OF EXPENDITURES

MOTION BY ALDERMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM JULY 1, 2019 TO JULY 11, 2019, AND FROM JULY 12, 2019 TO AUGUST 1, 2019

MOTION CARRIED

GENERAL DISCUSSION

Alderman Laws

| was just going to say, it is another public service, I’m not sure how many people who are watching this at
home like go on the GIS application on the City Web Site. It’s a good way to kill a few hours of your life. You
will be very impressed at all the things you can learn about the City, your neighbors.

PUBLIC COMMENT — None

City of Nashua

Administrative Services Division

(603) 589-3020
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: July 26, 2022
Re: Contract — Clear Sky — City of Nashua S3 Benefits Interface

This request is for an addition to an original contract with ClearSky dated March 16, 2022

Funding: Benefits Fund 13.6600.500 — 71228 Computer Software $21,600.

In March 2022, the City initiated a contract with ClearSky, our consultant for Lawson improvements,
to assist us with the implementation of the new online Benefits enrollment application from Alight.
That contract for $24,850 was not brought to the finance committee, as it was below the dollar
threshold requiring approval. That contract called for creating an interface for open enrollment
between Alight and Lawson, creating an interface for dependent enrollment between Alight and
Lawson and correcting employee enrollment premium changes in Lawson. These processes were
not covered by the Alight purchase since they directly related with city existing programs.

The attached contract, part 2 of the Benefits Interface, calls for an additional $21,600. to create
processes for outbound and inbound updates to the Alight system and/or Lawson system. These
files will update carrier information, process new hires and terminations and create updatable cross
reference tables between the programs.

After a successful open enrollment using the new Alight platform, we believe this will be the final
step in the implementation of our automated benefit system.

Kimberly Kleiner
Administrative Services Division Director

Ce: A. Girard

Finance Committee - 08/14/2019 Page 12
REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION — None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:38 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk