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a Topographic Mapping

# {-foot contours

2 Delivery in Esti File Geodatabase format
& Project Documentation

" Project report, including control survey, aerotriangulation, quality control, in PDF format, with supporting
Excel and Esri File Geodatabase files

# PGDC complaint metadata in XML format

Table 1

Summary List of Planimetric Mapping Layers
| Buildings, out buildings, mobile homes, swimming
pools, foundations, decks and porches, fire wails
Rivers, streams, ponds and lakes, wetlands, ditches,
culverts, dams

Roads, road centerlines, street names, bridges, trails,
Transporiation Features railroads, sidewalks, walkways, guardrails, parking
areas, driveways, airport runways and taxiways
Cemeteries, city border, stone and retaining walls,
fences

Vegetation Features Tree/vegetation lines, hedge rows, street trees

Parks and playgrounds, recreation areas, field
outlines, golf courses

Fire hydrants, street lights, utility poles, manholes,
catch basins, signs, signals

Smoke stacks, silos, storage tanks, monument
locations

Building Features

Hydrographic Features

Boundary Features

Recreation Features

Utility Features

Miscellaneous Features

Project Schedule

Date

Notice to Proceed (NTP March 1, 2019

P Kickoff Within 7 of NTP
Flight/Contro! Planning Finalized Within 10 of NTP
Paneling and/or survey of ground control (as needed) 7 Days Prior to Flight

_ April 1 — Apri
Imagery Acquisition eather se Ground en

Notice to Proceed (NTP 9, 2019

Pilot Products Delivered to October 15, 2019

2-inch Orthoima' Delivery (via GeoServe™ and External Drive October 31, 2019

New 40-scale Planimetrics/T November 31, 2019
Edits/Corrections Delivered from Sanborn — Final Deliverables Within 21 Days from Receipt of QC Comments

Quote-Budgctary Estimate Letter Template v3; Vi/7/17 Page 2 of 3

Proposed Fees

Sanborn’s proposed fees are outlined in the table below. Please note that subcontracted resources, including
offshore resources, may be utilized in the performance of some portions of the scope of work.

Phase !
Imagery Acquisition $20,000
Phase li

Orthoimagery, 2-inch spatial resolution $30,818

Planimetric mapping, 40 scale $90,375
DTM and 1-foot contours $14,357
Total $155,551

Tezms

Sanborn proposes a milestone invoice schedule as follows:
ew Phase!
* 12.86% ($20,000) upon survey and flight plan approval, and to cover acquisition
ew Phase
» 27.14% upon completion of control survey, and image and ABGPS/IMU processing
* 10% upon survey report and AT report delivery
® 40% upon initial product delivery

= 10% upon final acceptance
Sanborn understands that funding for Phase II is probable, but not guaranteed.

Payment terms shall be 30 days following receipt of Sanborn’s invoices. Sanborn’s proposal is valid for acceptance
for 90 calendar days from the date of submittal. Please note that Sanborn’s pricing 1s based upon the use of offshore
resoutces for certain tasks, delivered through Shandong Eastdawn Corporation. Local subcontractors may include
Richard D. Bartlett & Associates, LLC, for land surveys, and Keystone Aerial Surveys, Inc., for aerial data
acquisition.

We believe that our response has addressed all of the requirements outlined in your request for a quotation.
However, should you have technical questions or need clarification on any matter, please contact Mr. Brad Arshat,
Director, Strategic Accounts, at (443) 603-7725 or barshat(@sanborn.com. We appreciate the opportunity to submir
this proposal and look forward to hearing from you.

Sincerely,

Vi ha tata Ooniolier [TV feasurel

John R. Copple
President/CEO

Quote-Budgetary Estimate Letter Template v3, 11/7/17 Page 3 of 3

CHANGE ORDER

No. 1
PROJECT: Orthoimagery and Photogrammetric Mapping
OWNER’s PURCHASE ORDER NO.: 146964
EXECUTED PURCHASE ORDER DATE: March 6, 2019
DATE OF ISSUANCE: August 15, 2019 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
VENDOR: Sanborn Mapping Company, Inc.
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

Additional services to complete Phase 2 of the Orthoimagery and Photogrammetric Mapping
Project, per proposal dated March 5, 2019.

Final Completion Dates extended due to delay of Finance Committee meeting.
Description of service deliverables to be performed includes:

Pilot Products Delivered to City of Nashua;

2-Inch Orthoimagery Delivered to City of Nashua via GeoServe ™ and External Drive;

New 40-Scale Planimetrics/Topo; and
Edits/Corrections, Final Deliverables to City of Nashua

VVV WV

Attachment: Sanborn Mapping Company Scope and Fee

Change Order # 1 1 of 2
Sanborn Mapping Company

Summary

CHANGE Ih CONTRACT PRICH:

Original Contract Price

$20,099

CHANGE IN CONTRACT TIMES:
Original Contract Times

Final completion — Phase 1: Aprii 15,2019

Net changes from previous Change Orders

SC

Wet change from previous Change Orders

Final compietion — Phase i: April 15, 2619

Contract Price prior to this Change Order

$20,000

Contract Times prior to this Change Order

Finel completion — Paase i: April 15, 2029

Net increase (decrease) of this Change Order

$135,551

Net Increase (deerease) of this Change Order

Final completion -Phese 2: January 23, 282€

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

Final completion - Phase 2: January 23, 2620

$155,551
RECOMMENDED: ACCEPTED: APPROVED:
By: By:
D¥W Representative Sanborn Map'Co. Mayor Jim W. Donchess
(Aathorized Signature) (Authorized Signature) Owner
John R. Copple, President/CEO (Authorized Signature)
Date: 4 i / / / } Date: 8/2/2019 Date:

Change Order # 1
Sanborn Mapping Company

2 of 2

Corporate Headquarters Phone: 719.593,0093

ee pee 1935 Jamboree Drive Toll-Free: 1.866.726.2676
— OC r) h rm rn Suite 100 Fax: 719.528.5093
cau LA c | ft Sue q Colorado Springs, CO 80920 www.sanborn.cam

March 5, 2019

Mr. Jayson Brennen, GISP

Vice President

CDM Smith

670 N. Commercial St, Suite 208
Manchester, NH 03101

P/F 603.222.8323
brennenjd(@cdmsmith.com

Re: Revised Proposal for Orthoimagery and Photogrammetric Mapping Project, City of Nashua, NH

Dear Mr. Brennen:

The Sanborn Map Company, Inc. (Sanborn), understands that the City of Nashua, NH (the City), is seeking to
engage the services of a professional mapping company to provide digital orthophotography and photogrammetric
mapping services. Sanborn has the personnel, equipment, knowledge, and experience to successfully complete the
required tasks, and we are pleased to present our proposal. This revision of the proposal separates the acquisition
cost from the remainder of the fees; removes the 4-inch spatial resolution option, since the 2-inch spatial resolution
option has been selected; includes the addition of the project schedule; adds a summary list of the planimetric
features; delineates a Phase I and Phase IT in both the schedule and the payment terms; and updates the schedule
dates.

Statement of Work

@ Project Area: The area of interest (AOI) for the project is understood to be that within the legal boundary of
the City, consisting of approximately 31.7 square miles

= Georeferencing: New Hampshire State Plane Coordinate System NAD83 (U.S. Survey Feet), latest revision.
Vertical datum NAVD88. Combination of ABGPS/IMU and ground control

= Acquisition Conditions: Spring 2019, snow free, leaf-off
Digital Orthophotography
« Spatial resolution = 2-inches

« Spatial accuracy = 2 pixels RMSE per ASPRS Positional Accuracy Standards for Digital Geospatial Data
(EDITION 1, VERSION 1.0 - NOVEMBER 2014)

* Spectral resolution = 4-band RGB/NIR
= Radiometric resolution = 8 bits per channel
* Digital Elevation Model (DEM) developed from imagery through autocorrelation
» Delivery in TIFF/TIFW and MrSID file formats
@ Planimetric Mapping
" Stereoscopic data extraction of features — summary lst provided in Table { below
« Spatial accuracy equal to 2-inch GSD orthotmagery
«Feature list per specification/as provided to Sanborn

® Delivery in Esri File Geodatabase format

Quote-Budgetary Estimate Letter Ternplate v3; 11/7/17 Page Lof3

@ Topographic Mapping

* 1-foot contours

* Delivery in Esri File Geodatabase format
a Project Documentation

2 Project report, including control survey, aerotriangulation, quality control, in PDF format, with supporting
Excel and Esri File Geodatabase files

* FGDC complaint metadata in XML format

Table 1

Summary List of Planimetric Mapping Layers
Buildings, out buildings, mobile homes, swimming
pools, foundations, decks and porches, fire walls
Rivers, streams, ponds and lakes, wetlands, ditches,
culverts, dams

Roads, road centerlines, street names, bridges, trails,
Transportation Features railroads, sidewalks, walkways, guardrails, parking
areas, driveways, airport runways and taxiways
Cemeteries, city border, stone and retaining walls,
fences

Vegetation Features Tree/vegetation lines, hedge rows, street trees

Parks and playgrounds, recreation areas, field
outlines, golf courses

Fire hydrants, street lights, utility poles, manholes,
catch basins, signs, signals

Smoke stacks, silos, storage tanks, monument
locations

Building Features

Hydrographic Features

Boundary Features

Recreation Features

Utility Features

Miscellaneous Features

Project Schedule

Date

Notice to Proceed March 1, 2019
Kickoff Within 7 Days of NTP
Planning Finalized Within 10 ot NTP
and/or su of control (as 7 Days Prior to
April 1 — Aprit 15, 2019
and Ground Conditions

Imagery Acquisition

Notice to Proceed 9, 2019

Pilot Products Delivered to October 15, 2019

2-inch O Delivery (via GeoServe™ and External Drive October 31, 2019

New 40-scale Planimetrics/T November 31, 2019
Edits/Corrections Delivered from Sanborn — Final Deliverables Within 21 from of QC Comments

Quote-Budgetary Estimate Letter Template v3; 11/7/17 Page Z of 3

Propesed Fees

Sanborn’s proposed fees are outlined in the table below. Please note that subcontracted resources, including
offshore resources, may be utilized in the performance of some portions of the scope of work.

Phase |
Imagery Acquisition $20,000
Phase i]

Orthoimagery, 2-inch spatial resolution $30,818
Planimetric mapping, 40 scale $90,375
DTM and 1-foot contours $14,357

Total $155,551

Terms

Sanborn proposes a milestone invoice schedule as follows:
m Phase |
2 12.86" ($20,000) upon survey and flight plan approval, and to cover acquisition
@ Phase II
® 27.14% upon completion of control survey, and image and ABGPS/IMU processing
® 10% upon survey report and AT report delivery
* 40% upon initial product delivery

2 10% upon final acceptance
Sanborn understands that funding for Phase II is probable, but not guaranteed.

Payment terms shall be 30 days following receipt of Sanborn’s invoices. Sanborn’s proposal is valid for acceptance
for 90 calendar days from the date of submittal. Please note that Sanborn’s pricing is based upon the use of offshore
resources for certain tasks, delivered through Shandong Eastdawn Corporation. Local subcontractors may include
Richard D. Bartlett & Associates, LLC, for land surveys, and Keystone Aerial Surveys, Inc., for aerial data
acquisition.

We believe that our response has addressed all of the requirements outlined in your request for a quotation.
However, should you have technical questions or need clarification on any matter, please contact Mr. Brad Arshat,

Director, Strategic Accounts, at (443) 603-7725 or barshat@sanborn.com. We appreciate the opportunity to submit
this proposal and look forward to hearing from you.

Sincerely,

Ht Mt Fite Oonrolver | Treasurer

John R. Copple
President/CEO

Quote-Budgetary Esturnate Letter Template v3; 11/7/17 Page 3 0f3

=\ THE CITY OF NASHUA The Gate City”

Financial Services

Purchasing Department

August 8, 2019
Memo #20-01 1

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF ONE (1) FORD F350 4X4 TRUCK WITH PLOW (VALUE: $41,517)
DEPARTMENT: 177 PARKS & RECREATION; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated July 30, 2019 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Parks and Recreation Department, Board of Public Works (July 30, 2019 meeting)

and the Purchasing Department recommend this purchase in an amount of $41,517 from MHQ of
Marlborough, MA.

Respectfully

_ Wan Kéoken
Purchasing Manager

Cc: N Caggiano L Fauteux

229 Main Street * Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract shall
be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage prepaid,
and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: REPRESENTATIVE:

Tim Cummings Robin Bousa

Director of Economic Development Vanasse Hangen Brustlin Inc. (VHB)
City of Nashua 2 Bedford Farms Dr. Suite 200

Bedford, NH 03110

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Professional Engineer may change the address or representative by giving written
notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) Vanasse Hangen Brustlin, Inc. (signature)
Tim Cummings, Dir. Econ, Dev, Robin Bousa, Managing Director
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 3of3

To:

From:

Re:

#, Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 30, 2019

Nick Caggiano, Superintendent
Parks and Recreation Department

Purchase of a Ford F356 4x4 truck with plow.

To approve the purchase of a 2020 Ford F350 4x4 replacement pick-up truck with
plow from MHQ (Municipal Headquarters) of Marlborough, MA for the price of
$41,517 pursuant to the Plymouth County Contract. Funding will be through
Department: 177 Parks and Recreation; Fund: Trust; Activity: CERF.

Quote from MHQ

This scheduled purchase will replace unit #638, a 2011 Ford F350 pickup truck.
This vehicle currently has 47,800 miles on it: The truck is showing corrosion to
the floor, frame and brake lines. These replacement units will be used by a
foreman to monitor maintenance crews in the summer and snow crews in the
winter caring for the inner city snow routes and schools.

Truck #638 will be kept as a back line plow vehicle with reduced use to extend
the life until it gets to the point where it is unrepairable.

This request is consistent with the City Capital Equipment Reserve Fund (CERF)
detailed schedule. This is the planned CERF purchase for these vehicles for FY
20. The Ford F 350 comes with a 3 year 36,000 mile warranty. The plow set up
will allow us to do a better job servicing residents in intercity routes and the dead
ends. The Superintendent and Fleet Manager both recommend this purchase.