Department of Justice
must monitor grant and subgrant sup-
ported activities to assure compliance
with applicable Federal requirernents
and that performance goals are being
achieved. Grantee monitoring must
cover each program, function or activ-
ity.
(b) Nonconstruction performance re-
ports. The Federal agency may, if it de-
cides that performance information
available from subsequent applications
contains sufficient information to
meet its programmatic needs, require
the grantee to submit a performance
report only upon expiration or termi-
nation of grant support. Unless waived
py the Federal agency this report will
be due on the same date as the final Fi-
nancial Status Report.
(1) Grantees shall submit annual per-
formance reports unless the awarding
agency requires quarterly or semi-an-
nual reports. However, performance re-
ports will not be required more fre-
quently than quarterly. Annual reports
shall be due 90 days after the grant
year, quarterly or semi-annual reports
shall be due 30 days after the reporting
period. The final performance report
will be due 90 days after the expiration
or termination of grant support. If a
justified request is submitted by a
grantee, the Federal agency may ex-
tend the due date for any performance
report. Additionally, requirements for
unnecessary performance reports may
be waived by the Federal agency.
(2) Performance reports will contain,
for each grant, brief information on the
following:
dj) A comparison of actual accom-
plishments to the objectives estab-
lished for the period. Where the output
of the project can be quantified, a com-
putation of the cost per unit of output
may be required if that information
will be useful.
(ii) The reasons for slippage if estab-
lished objectives were not met.
(iii) Additional pertinent information
including. when appropriate, analysis
and explanation of cost overruns or
high unit costs.
(3) Grantees will not be required to
submit more than the original and two
copies of performance reports.
(4) Grantees will adhere to the stand-
ards in this section in prescribing per-
§ 66.41
formance reporting requirements for
subgrantees.
(c) Construction performance reports.
For the most part, on-site technica] in-
spections and certified percentage-of-
completion data are relied on heavily
by Federal agencies to monitor
progress under construction grants and
subgrants. The Federal agency will re-
quire additional formal performance
reports only when considered nec-
essary, and never more frequently than
quarterly.
(ad) Significant developments. Events
may occur between the scheduled per-
formance reporting dates which have
significant impact upon the grant or
subgrant supported activity. In such
cases, the grantee must inform the
Federal agency as soon as the following
types of conditions become known:
(1) Problems, delays, or adverse con-
ditions which will materially impair
the ability to meet the objective of the
award. This disclosure must include a
statement of the action taken, or con-
templated, and any assistance needed
to resolve the situation.
(2) Favorable developments which en-
able meeting time schedules and objec-
tives sooner or at less cost than antici-
pated or producing more beneficial re-
sults than originally planned.
(e) Federal agencies may make site
visits as warranted by program needs.
(f) Waivers, extensions. (1) Federal
agencies may waive any performance
report required by this part if not need-
ed.
(2) The grantee may waive any per-
formance report from a subgrantee
when not needed. The grantee may ex-
tend the due date for any performance
report from a subgrantee if the grantee
will still be able to meet its perform-
ance reporting obligations to the Fed-
eral agency.
$66.41 Financial reporting.
(a) General. (1) Except as provided in
paragraphs (a) (2) and (5) of this sec-
tion, grantees will use only the forms
specified in paragraphs (a) through (e)
of this section, and such supple-
mentary or other forms as may from
time to time be authorized by OMB,
for:
(i) Submitting financial reports to
Federal agencies, or
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