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Quote for Nashua Pubie | trary Quote Number 102599

requires updated terms and conditions for the continuing business relationship with SirsiDynix, please contact your
regional Sales Representative.

This Quote is hereby fully incorporated into lhe current Aqrzement execuled between SirsiDynix and Customer. if any The above information is
a trade secret. proprietary and confidential and 1s only for use by the brary named above and not to be released

Copyright 2019 Sirsi Corporation - All Rights Reserved Ga os soe
a sirsiDynix

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Quote for Nashua Pubic Library Quote Number 102599

Signature(s)

Customer Signature:
Nashua Public Library

By:
(Authorized Signature)

Name:
(Printed)

Job Title:

Date:

Billing Address:

Nashua Public Library
229 Main Street

Nashua

New Hampshire 03060
United States

This Quote is hereby fully incorporated into the current Agreement executed between SirsiDynix and Customer. if any The above information is
a trade secret, proprietary and confidential and ts only for use by the libiary named above and not to be released

Copyright 2019 Sirst Corporation - Alf Rights Reserved ee tos eos
fy SirsiDynix

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|THE CITY OF NASHUA “the Gate City’

Financial Services

Purchasing Department

October 31, 2019
Memo #20-049

TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT FOR 14 COURT STREET FIRE SUPPRESSION SYSTEM ($295,857)

DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUND: BUILDING TRUST FUND

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated October 28, 2019 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Community Development Department and the Purchasing Department recommend the award of this
contract to Northpoint Construction Management of Hudson, NH in an amount of $295,857.

Respectfull

Dan Kooken
Purchasing Manager

Ce: S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233

s Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safe 589-3080
Community Development Division Code Enforcenent 589-3100
City Hall, 229 Main Street, PO Box 2019 Can FrOGTaMS mission SeSands
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: October 28, 2019
To: Jim Donchess, Mayor
From: Sarah Marchant, Community Development Director

Re: Finance Committee — 14 Court Street Fire Suppression

In the spring of 2019 the City solicited bids to design and install an automatic fire sprinkler system
and fire alarm system within the existing two-story, 4,000 SF 14 Court Street building. The scope of
work also includes removal and reinstallation of selected existing grid ceilings and interior lighting
upgrades.

A team of city staff including Jay Hunnewell, Building Maintenance Manager; Mark Collins, Plans
Examiner; William McKinney, Building Safety Department Manager; Sarah Marchant, Community
Development Director; and Adam Pouliot, Fire Marshal reviewed the four bids that were received
from Mark Carrier Construction, Inc (MCCI), Berkeley Building Company (BBC), Build-Tech
Developers and NorthPoint Construction Management.

The bids were reviewed by the following criteria:
Qualifications and experience of project team
Past performance and service on similar projects
Proposed approach to scope of work

Overall quality of proposal

Overall project cost

The team reviewed all four proposals and selected NorthPoint as the most qualified bid response.
The team then entered into negotiations to change the ceiling materials and light options to reduce
the overall cost of the original bid response by $4,000.

Based on a team review of project submittals and subsequent negotiations on alternative ceiling
materials and lighting option, the Community Development Division recommends entering into
contract for $295,857.00 with NorthPoint Construction Management to complete the work
described in the contract. It is expected work will begin on the project before the end of the year and
the project will take approximately 4 months to complete.

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

This agreement is made:

BETWEEN the OWNER: City of Nashua, New Hampshire

229 Main Street
Nashua, NH 03060-2019

And the CONTRACTOR: NorthPoint Construction Management

and its successors, transferees and assignees
(together “CONTRACTOR’”)

22 Hampshire Drive

Hudson, NH 03061

For the following Project: RFP0365-042619 — 14 Court Street Fire Suppression

ARTICLE 1 - THE CONTRACT DOCUMENTS

The CONTRACTOR shall complete the work described in the Contract Documents for this project.
The documents consist of:

1.

DUP wh

7.

This Agreement signed by the OWNER and CONTRACTOR, including the General Terms
and Conditions;

Scope of Work — Appendix A;

Drawings and Specifications provided in the bid documents;

Payment and Performance Bonds, if applicable;

Insurance Certificate;

Written change orders for minor changes in the Work issued after execution of this
Agreement; and

Fully Executed OWNER Purchase Order

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposals and the terms of this Agreement, a
written change order and/or fully executed OWNER Purchase Order, the terms of this Agreement,
the written change order or the fully executed OWNER Purchase Order shall control over the terms
of the Proposals

Page 1 of 12

ARTICLE 2 — WORK TO BE PERFORMED

Except as otherwise provided in this contract, CONTRACTOR shall furnish all services,
equipment, and materials and shall perform all operations necessary and required to carry out and
perform in accordance with the terms and conditions of the contract the work described.

ARTICLE 3 —- PERIOD OF PERFORMANCE

CONTRACTOR shall perform and complete all work by which date shall only be
altered by mutually approved written agreement to extend the period of performance or by
termination in accordance with the terms of the contract. CONTRACTOR shall begin performance
upon receipt of an Executed Contract and a valid Purchase Order issued from the City of Nashua.

ARTICLE 4 —- CONTRACT SUM

Subject to additions and deductions by Change Order, the OWNER shall pay CONTRACTOR, in
accordance with the Contract Documents, the Contract Sum of:

Two Hundred Ninety Five Thousand Eight Hundred Fifty Seven DOLLARS

($ 295,857.00 _)
The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

ARTICLE 5 —- INSURANCE AND INDEMNIFICATION

CONTRACTOR shall carry and maintain in effect during the performance of services under this

contract:
> General liability insurance in the amount of $1,000,000 per occurrence; $2,000,000
aggregate;

> Motor Vehicle Liability: $1,000,000 Combined Single Limit;*Coverage must include all
owned, non-owned and hired vehicles; and

>» Workers’ Compensation Coverage in compliance with the State of NH Statutes,

$100,000/$500,000/S 100,000.

The parties agree that CONTRACTOR shall have the status of and shall perform all work under
this contract as an independent CONTRACTOR, maintaining control over all its consultants, sub
consultants, or subcontractor’s. The only contractual relationship created by this contract is between
the OWNER and CONTRACTOR, and nothing in this contract shall create any contractual
relationship between the OWNER and CONTRACTOR’s consultants, sub consultants, or
subcontractor’s. The parties also agree that CONTRACTOR is not an OWNER employee and that
there shall be no:

Withholding of income taxes by the OWNER:

Industrial insurance coverage provided by the OWNER;

Participation in group insurance plans which may be available to employees of the OWNER;
Participation or contributions by either the independent CONTRACTOR or the OWNER
to the public employee’s retirement system;

Accumulation of vacation leave or sick leave provided by the OWNER;

Unemployment compensation coverage provided by the OWNER.

ONS

DW

Page 2 of 12

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

July 27, 2022

Memo #23-309

TO: Mayor Donchess
Finance Committee

SUBJECT: Purchase of a lighting structure system for Labine softball field in the amount not to
exceed $265,721 funded from 81304 Lighting Equipment/Park Rehabilitation Trust Fund

Please see attached communications from Bryan Conant, Superintendent of Parks & Recreation, dated July
28, 2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Light structure system including LED lights for Labine Park
Value: $265,721
Vendor: Musco Sports Lighting

Department: 177 Parks & Recreation
Source Fund: 81304 Lighting Equipment/Park Rehabilitation Trust Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be

procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions

The Board of Public Works (7/28/2022 BPW meeting), Division of Public Works: Parks & Recreation, and
the Purchasing Department respectfully request your approval of this contract.

Regards,

Amy Girard

Purchasing Manager

Ce: B Conant
C O'Connor

CONTRACTOR will provide the OWNER with certificates of insurance for coverage as listed
below and endorsements affecting coverage required by the contract within ten calendar days after
the OWNER issues the notice of award. The OWNER requires thirty days written notice of
cancellation or material change in coverage. The certificates and endorsements for each insurance
policy must be signed by a person authorized by the insurer and who is licensed by the State of New
Hampshire. General Liability and Auto Liability policies must name the OWNER as an
additional insured and reflect on the certificate of insurance. CONTRACTOR is responsible for
filing updated certificates of insurance with the OWNER's Risk Management Department during
the life of the contract.

>

>

Vv

All deductibles and self-insured retentions shall be fully disclosed in the certificate(s) of
insurance,

The specified insurance requirements do not relieve CONTRACTOR of its responsibilities
or limit the amount of its liability to the OWNER or other persons, and CONTRACTOR is
encouraged to purchase such additional insurance, as it deems necessary.

The insurance provided herein is primary, and no insurance held or owned by the OWNER
shall be called upon to contribute to a loss.

CONTRACTOR is responsible for and required to remedy all damage or loss to any
property, including property of the OWNER, caused in whole or part by CONTRACTOR
or anyone employed, directed, or supervised by CONTRACTOR.

The insurance provided herein is primary, and no insurance held or owned by the OWNER,
shall be called upon to contribute to a loss.

CONTRACTOR is responsible for and required to remedy all damage or loss to any
property, including property of the OWNER, caused in whole or part by CONTRACTOR
or anyone employed, directed, or supervised by CONTRACTOR.

Regardless of any coverage provided by any insurance, CONTRACTOR agrees to indemnify
and hold harmless the OWNER, its agents, officials, employees and authorized representatives
and their employees from and against any and all suits, causes of action, legal or administrative
proceedings, arbitrations, claims, demands, damages, liabilities, interest, allorney’s fees, costs
and expenses of any kind or nature in any manner caused, occasioned, or contributed to in whole
or in part by reason of any negligent act, omission, or fault or willful misconduct, whether active
or passive, of CONTRACTOR or of anyone acting under its direction or control or on its behalf
in connection with or incidental to the performance of this contract. CONTRACTOR’s
indemnity and hold harmless obligations, or portions thercof, shall not apply to liability caused
by the sole negligence or willful] misconduct of the party indemnified or held harmless.

Page 3 of 12

General Terms and Conditions

ARTICLE 6 ~ GENERAL PROVISIONS

L.

NO

The Contract represents the entire and integrated agreement between the parties and
supersedes prior negotiations, representations or agreements, either written or oral. The
Contract may be amended or modified only by a written modification.

The term “Work” means the construction and services required by the Contract Documents,
and include all other labor, materials, equipment and services provided by the
CONTRACTOR to fulfill the CONTRACTOR’s obligations.

The intent of the Contract Documents is to include all items necessary for the proper
execution and completion of the Work by the CONTRACTOR. The Contract Documents
are complementary, and what is required by one shall be as binding as if required by all.

In the case of a discrepancy, calculated dimensions will govern over scaled dimensions,
Contract Drawings will govern over Standard Specifications, and Technical Specifications
will govern over both Contract Drawings and Standard Specifications. In the case of a
discrepancy between the Agreement and other Contract Documents, the more specific or
stringent obligation or requirement to the benefit of the OWNER shall take precedence.
The CONTRACTOR shall take no advantage of any apparent error or omission in the
Contract Drawings or Technical Specifications, and the Engineer will be permitted to make
such corrections and interpretations as may be deemed necessary to fulfill the intent of the
Contract Documents.

ARTICLE 7 - OWNER

I.

ir

Except for permits and fees, which are the responsibility of the CONTRACTOR under the
Contract Documents, the OWNER shall obtain and pay for other necessary approvals,
easements, assessments and charges.

If the CONTRACTOR fails to correct Work that is not in accordance with the Contract
Documents, the OWNER may direct the CONTRACTOR in writing to stop the Work until
the correction is made.

If the CONTRACTOR defaults or neglects to carry out the Work in accordance with the
Contract Documents and fails within a seven (7) day period after receipt of written notice
from the OWNER to correct such default or neglect with diligence and promptness, the
OWNER may, without prejudice to other remedies, correct such deficiencies. In such case,
a Change Order shall be issued deducting the cost of correction from payments due the
CONTRACTOR.

The OWNER reserves the right to perform construction or operations related to the project
with the OWNER’s own forces, and to award separate contracts in connection with other
portions of the project.

The CONTRACTOR shall coordinate and cooperate with separate CONTRACTORs
employed by the OWNER.

Costs caused by delays or by improperly timed activities or defective construction shall be
borne by the responsible party.

Page 4 of 12

ARTICLE 8 - CONTRACTOR

1.

i)

10.

11.

13.

Execution of the Contract by the CONTRACTOR is a representation that the
CONTRACTOR has visited the site, become familiar with local conditions under which the
Work is to be performed and correlated personal observations with requirements of the
Contract Documents.

The CONTRACTOR shall carefully study and compare the Contract Documents with each
other and with information furnished by the OWNER. Before commencing activities, the
CONTRACTOR shall: (1) take field measurements and verify field conditions; (2)
carefully compare this and other information known to the CONTRACTOR with the
Contract Documents; and (3) promptly report errors, inconsistencies or omissions discovered
to the OWNER.

Within ten (10) days of notification of award, and prior lo commencement of work, the
CONTRACTOR shall obtain and forward to OWNER a Payment Bond and a Perforamnce
Bond representing 100% of the contract work

The CONTRACTOR shall supervise and direct the Work, using the CONTRACTOR’s
best skill and attention. The CONTRACTOR shall be solely responsible for and have
control over construction means, methods, techniques, sequences and procedures, and for
coordinating all portions of the Work.

The CONTRACTOR, as soon as practicable after award of the Contract, shall furnish in
writing to the OWNER the names of subcontractors or suppliers for each portion of the
Work. The OWNER will promptly reply to the CONTRACTOR in writing if, after due
investigation, he has reasonable objection to the subcontractors or suppliers listed.

Unless otherwise provided in the Contract Documents, the CONTRACTOR shall provide
and pay for labor, materials, equipment, tools, utilities, transportation, and other facilities
and services necessary for proper execution and completion of the work.

The CONTRACTOR shall deliver, handle, store and install materials in accordance with
manufacturers’ instructions.

The CONTRACTOR warrants to the OWNER that (1) materials and equipment furnished
under the contract will be new and of good quality unless otherwise required or permitted by
the Contract Documents; (2) the Work will be free from defects not inherent in the quality
required or permitted; and (3) the Work will conform to the requirements of the Contract
Documents.

The CONTRACTOR shall pay sales, consumer, use and similar taxes that are legally
required when the Contract is executed.

The CONTRACTOR shall obtain and pay for the building permit and other permits and
governmental fees, licenses and inspections necessary for proper execution and completion
of the Work.

The CONTRACTOR shall comply with and give notices required by agencies having
jurisdiction over the Work. If the CONTRACTOR performs Work knowing it to be
contrary to laws, statutes, ordinances building codes, and rules and regulations without notice
to the OWNER, the CONTRACTOR shall assume full responsibility for such Work and
shall bear the attributable costs. The CONTRACTOR shall promptly notify the OWNER
in writing of any known inconsistencies in the Contract Documents with such governmental
laws, rules and regulations.

. The CONTRACTOR shall promptly review, approve in writing and submit Shop Drawings,

Product Data, Samples and similar submittals required by the Contract Documents. Shop
Drawings, Product Data, Samples and similar submittals are not Contract Documents.

The CONTRACTOR shall confine operations at the site to areas permitted by law,
ordinances, permits, the Contract Documents and the OWNER.

Page § of 12