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THE CITY OF NASHUA eee

Office of Econom Development

TO: Human Affairs Committee

FROM: Tim Cummings, Economic Development Director

Date: July 7" 2022

RE: ARPA Funding Framework — Additional Details Memo on Funds Being Used
Introduction

At the last Human Affairs Committee meeting, | was asked to supply some additional background context
on the ARPA requests. The following is being provided.

Backup Server (“Disaster Recovery Site”)

During COVIDI9, we experienced first-hand the city’s need for solid technology. By expanding our
remote capabilities, we were able to effectively serve the residents of our city and ensure critical needs
were met. Due to the pandemic and recent security threats there is a need to ensure critical systems are
maintained and protected. A disaster recovery site at an alternate location is necessary to protect the
City’s electronic information and be able to continue business operations due to a physical,
environmental, or cyber related incident. Financial operations are the utmost importance to keep the City
functioning and be able to serve our citizens during any sort of incident, specifically maintaining our
Kronos and Lawson Systems is integral.

The Disaster Recovery Site consists of 5 stages: servers, switching, storage, fiber optics, software.

e Servers: The servers are the base unit for a datacenter. This is the equipment that houses the
software applications that employees access to perform their daily duties. The servers are
bundled together from both sites in a virtual environment, or private cloud, This way the installed
applications can “float” around to either site during an incident to ensure business continuity.
These have already been purchased and have been delivered.

e Switching: The switching consists of managed network devices that provide connectivity among
the individual servers, storage and desktops. These have already been purchased, but shipping
has been delayed due to supply chain issues being experienced world-wide.

« Storage: The Storage Area Network (SAN) devices contain the actual electronic data for the
City. Information will be constantly replicated between the two sites so it exists at both locations
simultaneously to provide the necessary resiliency.

e Fiber Optics: The current fiber optic cables between the two sites are at capacity, meaning there
are no more additional pathways between the existing and proposed sites. Therefore, additional
fiber optic cabling is required to increase capacity between the two sites and provide additional
redundant pathways from different City locations.

e Software: Finally, additional software licenses will be required for the Disaster Recovery Site to
cover the additional equipment. This includes, but not limited to, operating systems,
virtualization, backup, etc.

Equipment/Alerting System

Along with proper notification to the fire alarm center, the processing and dispatch of incidents to
responders is of utmost importance. As the city has grown the volume of incidents Nashua Fire responds
to on an annual basis has increased dramatically. In the past twelve years the calls for service handled by
Nashua Fire have increased by more than 27,000 calls, in 2020 this total was just over 52,000 calls. The
result of this is an increased workload on not only the dispatchers who process the calls, but an
unfathomable increase in radio traffic as well. Radio traffic that is heard in every fire department facility

twenty-four hours a day.

On average the last five years NFR has transmitted 280,572 radio transmissions annually. The systems
will integrate with existing computer aided dispatch systems to fully automate the entire alerting process
from the dispatch center to the station and remote personnel.

This integration will provide the following:

. Improved response times

° Reduced stress on dispatchers and responders through zone specific alerts

: Accurate incident alerting

. Provides high reliability and redundancy

° Produces data to assist in maintaining compliance with NFPA standards.
Gamewell System

Nashua Fire Rescue maintains a Gamewell system that has been in place protecting the city and citizens
for over 134 years. Most people recognize this system as the older fire alarm pull boxes they see on
telephone poles or buildings throughout the city. This system allows for direct notification to the fire
department from alarm systems throughout the city. This includes industrial commercial and residential
properties. The Gamewell system within the city of Nashua is very well maintained. However, the
expansion of the system has not kept pace with development within certain parts of the city.

Beyond staffing, facilities, and equipment the ability to receive fast notification, efficiently process calls,
and alert responding companies is imperative to the successful outcome at an incident.

This infrastructure proposal will provide a new main trunk of fire alarm cable from the Fire alarm
Communications Center at 38 Lake Street utilizing the Broad Street Parkway and continue on to Amherst
Street ending at Thornton Road. Currently the Northeast and Northwest quadrants of the city are covered
by a single trunk that goes up Main Street and splits at the top of Library Hill. This proposal would
provide a second trunk and redundancy in our system in the event of a failure.

Record Management & Gate
The Current system is approaching end of life and there are no NEW security and software updates which

in turn will put Police Department at risk with Criminal Justice data and CJIS compliance, The
Technology was built in 1990s with very limited ability to interact with federal, state and local databases
for criminal justice. As we integrate more and more with other CJI sources we need more capable and
secure system to prevent our city’s and nationwide data that Nashua Potice consumes and shares with

other agencies nationwide..

The purpose of this project is to procure and implement a new software package that provides the Nashua
Police with a fully integrated Computer Aided Dispatch and Records Management System with role

based security that supports the full breadth ofiPolice operations. The goal is to accomplish this with a
combination of commercial off the shelf system functionality and interfaces to existing Nashua Police
systems as well as external systems. The objective of a new system would be to provide the Nashua
Police with an integrated solution that fosters data sharing, accessibility, and interoperability between all
facets of Law Enforcement including outside agencies. The proposed solution will allow a degree of
adaptability in terms of modification and expansion that ensures the Nashua Polices’ ability to remain
relevant and responsive to evolving organizational needs.

The Nashua Police Department (NPD) is requesting the funding to cover the costs associated with the
design, building, implementation, and maintenance of a fully integrated Computer Aided Dispatch
(CAD), Records Management (RMS). Management Information (MIS), Mobile Data Computing (MDC),
Evidence Inventory, Criminal Case Tracking for legal prosecution, and Photo Imaging systems including
applications software, operating system software, hardware equipment and all required peripherals and
integration services to serve the Nashua Police Department.

The current CAD‘RMS system runs on antiquated technology that requires extensive networking and
limits the ability to operate outside the perimeter of the department's current location. Many systems now
available on the market offer “cloud based” or “hybrid” versions which, in the event of a catastrophe or
damaging event, Dispatching and Reporting can be easily relocated offsite in a moment’s notice and
critical services can continue with little to no disruption of the services the department provides to the
community. In addition, this older technology has proven new challenges while attempting to implement
newer complementary technology. such as the recent installation of body worn and In car video. Due to
the outdated technology of the CAD/RMS, the department struggled to be able to get these two products

to work in conjunction.

Main Street
This proposed study will include an engineering study of Main Street to identify near and long-term

measures to improve accommodation of pedestrian safety and design a complete street for multi-modal
transportation. The study will determine existing conditions and existing environmental resources.
Stakeholder engagements would occur over a period of time to help develop a need and purpose statement
along with design standards. This would be used to develop, evaluate and vet alternatives (typically 3).
The goal will be to come out of the study with an identified proposal to proceed to preliminary
engineering design. The study area is from Concord/AmherstMain Street and East/West Hollis Street.

West Hollis Street
This proposed Task Order will be to prepare a corridor study of West Hollis Street (NH 111) to identify

near and long-term measures to improve accommodation and safety for bicyclists and pedestrians, while
maintaining or improving vehicular access and capacity for vehicles along the roadway. The study will
determine existing conditions and existing environmental resources. A stakeholders meeting will be held
and a need and purpose statement will be drafted for consideration. The study area is a 2.9-mile section of
this residential corridor from Riverside Street to the Hollis town line.

Opticom System
The OptiCom system is a traffic control system that provides a green light — and therefore intersection
right-of-way - to emergency vehicles. Equipped vehicles have an emitter, which broadcasts a visible light

or invisible infrared signal to a receiver, which is mounted on or near the traffic signal. When the receiver
detects a recognized signal, the notified (a floodlight mounted on or near the traffic signal) is activated as
the traffic signals change to allow priority access as requested.

Generally, Opticom systems can be installed to simply recognize any confirmed preemption signal. or
they can be further customized and linked to computer-aided dispatch systems that are capable of
identifying which emergency vehicle pre-empted the signal, as well as the time and direction of travel
when the signal was pre-empted. Using this identifying capability, Opticom systems can even be used to
determine preemption priority when two signals are received at the same time. For example, some regions
(Seattle, for example) also use Opticom systems with public transportation, to ensure buses remain on
time, and the priority capability would allow a police car or fire truck to “trump” a bus for the green light.

Library Park
The Library Plaza Project includes three (3) independent but related improvement phases. While the

vision of the site is to complete all three phases together in the interest of creating a vibrant and engaging
space that is complimentary to the public library, the project can be funded and constructed in phases.
Below please find three (3) images for reference, a phasing diagram, concept plan showing site elements,
and angular aerial rendering of the completed site.

Phases are contemplated are as follows - Phase | focuses on a reconstruction of the Library Entry
Courtyard including but not limited to complete walkway reconstruction, lighting, arborvitae, stormwater
infrastructure, bicycle infrastructure, and an outdoor classroom Phase 2 includes the construction of
playground area, associated recreational activity equipment, and multi-use sports court. Phase 3, which
would complete the site improvements, includes the construction of reading rooms, creation of an open
performance space/amphitheater, new walkway/ramp construction, and additional arborvitae plantings

The project is 100% designed and is awaiting construction funding. The ARPA request would allow for

two of the 3 phases to occur and due to construction price escalation some of the phases made need to be
modified to accommodate the available funding. The designs below help provide a visual representation
of what could be potentially achieved understanding that not everything may be accomplished.

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PHASE ONE

PHASE ONE

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Cy THE CITY OF NASHUA "The Gate City’

Office of Economic Development

TO: Board of Aldermen

FROM: Tim Cummings, Economic Development Director
Date: May 17 2022

RE: ARPA Funding Framework

Request

| am writing to request a meeting to discuss and approve the enclosed framework for spending
based on the funding that came in through the American Recovery Plan Act (“ARPA”).

Background
Municipalities across the nation are the beneficiaries of a significant influx of federal funds via

the American Rescue Plan Act (“ARPA”). The City of Nashua will receive $16,138,777 in total
ARPA funds. The first of two installment payments of $8,069,388.50 was received in May of
2021. We anticipate receiving the second installment this month (May 2022). The Board of
Aldermen have already accepted and appropriated these funds through the adoption of R-21-167

at its meeting on November 9, 2021.

Over the past six months, the Office of Economic Development with the assistance of Financial
Services and the Office of the Mayor undertook a community outreach effort to discuss an
appropriate framework. We offered residents an opportunity to provide feedback on the draft
framework for spending ARPA funding and we first presented to the Board of Aldermen in

September of 2021.

Additionally, we brought on iParametrics to help guide our decision-making and to assist in the
compliance reporting.

Financing Mechanics
Based on the advice of our consultant it is their recommendation that the City use “revenue

replacement” for the ARPA funds. Revenue Replacement is a category a local government may
use to expend ARPA money on a board range of general government services. We anticipate that
the City of Nashua through the U.S Treasury guidance will be eligible to spend the entire ARPA
allocation through this method. As noted above, the City of Nashua accepted and appropriated
these funds as a grant. Accordingly, this grant will not lapse and the funds will be available for
the planned expenditures detailed in the enclosed attachment

Thank you.

229 Main Street, Suite 234 * Nashua, New Hampshire 03060 - Phone (603) 589-3106

11. INSURANCE DesignLAB shall carry and maintain in effect during the performance of
services under this contract:

<> General Liability insurance in the amount of $1,000,000 per occurrence;
$2,000,000 aggregate;
$1,000, 000 Combined ae Limit it Automobile Llabulty:

$1,000, 000 Profession Liability; —
and Workers’ Compensation Coverage in compliance with the State of New
Hampshire statutes, $100,000/$500,000/$100,000.

GG @

DesignLAB shall maintain in effect at all times during the performance under this contract
all specified insurance coverage with insurers. None of the requirements as to types and
limits to be maintained by DesignLAB are intended to and shall not in any manner limit
or qualify the liabilities and obligations assumed by DesignLAB under this contract. The
City of Nashua shall not maintain any insurance on behalf of DesignLAB. DesignLAB
shall require Subcontractors to carry appropriate and lawful amounts of insurance for the
services they are providing. DesignLAB will ensure compliance with this section and shall
receive valid certificates of insurance from all Subcontractors as proof that coverage is in
place..

DesignLAB will provide the City of Nashua with certificates of insurance for coverage as
listed below and endorsements affecting coverage required by the contract within ten
calendar days after the City of Nashua issues the notice of award. The City of Nashua
requires thirty days written notice of cancellation or material change in coverage. The
certificates and endorsements for each insurance policy must be signed by a person
authorized by the insurer and who is licensed by the State of New Hampshire. General

ae dane . . Nas} iditional
insured and reflect on the certificate of insurance. DesignLAB is responsible for
filing updated certificates of insurance with the City of Nashua's Risk Management
Department during the life of the contract.

€> All deductibles and self-insured retentions shall be fully disclosed inthe
certificate(s) of insurance.
<> If aggregate limits of less than $2,000,000 are imposed on bodily injuryand

property damage, DesignLAB must maintain umbrella liability insurance of
at least $1,000,000. All aggregates must be fully disclosed on the required
certificate of insurance.

«The specified insurance requirements do not relieve DesignLAB of its
responsibilities or limit the amount of its liability to the City of Nashua or other
persons, and DesignLAB is encouraged to purchase such additional insurance,
as it deems necessary.

€ The insurance provided herein is primary, and no insurance held or owned bythe
City of Nashua shall be called upon to contribute to a loss.

€ DesignLAB is responsible for and required to remedy all damage or loss to any
property, including property of the City of Nashua, caused in whole or part

GC 7 of 13

ARPA PLAN

$/10/2022
FISCAL YEAR 2022 Venn o993 FISCAL YEAR 2024 FISCAL YEAR 2025
PROJECT CATEGORY (01/01/22 - (07/01/22. 06/30/23) (07/01/23 - (07/01/24 - 12/31/24) 6 TOTAL
06/30/22) 06/30/24) Mths
REVENUE REPLACEMENT FY °22 $ 1,200,000.00 1,200,000.00
HOUSING TRUST FUND $ 10,000,000.00 10,000,000.00
MUNICIPAL CAPITAL REQUESTS
BACK-UP SERVER {IT} $ 500,000.00 $00,000.00
FIRE EQUIPMENT / ALARM 5 850,000.00 850,000.00
POLICE - RECORD MANAGEMENT & GATE s 650,000.00 650,000 00
INFRASTRUCTURE PROJECTS
MAIN STREET & WEST HOLLIS STREET 5 600,000.00 600,000.00
LIBARARY PARK PROJECT $ 1,500,000.00 1,500,000.00
OPITCON SYSTEM $ 600,000.00
ARPA PROGRAM SUPPORT 5 15,000.00 $ 35,000.00 $ 75,000.00 §$ 75,000.00 200.000.00
TOTAL $ 1,215,000.00 $ 14,735,000.00 $ 75,00000 $ 75,000.00 16,100,000 .00
POTENTIAL ARAPA FUNDS 16,138,777.00
PROJECTED SPENDING 16, 100,000.00
BALANCE

38,777.00

) THE CITY OF NASHUA "The Cate Cay"

Economic Development

To: L. Wilshire, President
From: T. Cummings, Director
Ce: Members of the Board of Aldermen

Date: June 9, 2022

Re: Communication - Approval & Place on File A Contract for Professional Engineering
Services related to the Nashua Downtown Riverfront Implementation Project with H.L. Turner

Group

The Tax Increment Financing Development Program and Financing Plan adopted by the Board
through the passage of O-18 -006, states that the City Economic Development Director shall be
the Administrator of the District and shall have the power to, inter alia, “negotiate and sign,
upon the approval of the Board of Aldermen, any contracts relative to the design, engineering,
construction, or operations of any phase or component of the activities proposed under this
Plan.”

A copy of the Professional Engineering Services Contract related to the Nashua Downtown
Riverfront Implementation Project with H.L. Turner Group, Inc., along with Exhibits outlining
the scope and basis for fees as previously approved is attached. As shown the contract is the
City’s standard Professional Engineer services contract.

It was decided to break the work up into a phased approach where prior authorization for specific
tasks will be required. The first phase will be putting specific detail on the cantilevered
boardwalks and a Purchase Order will be issued for $350,000.00 to H.L. Turner for their design
services, It is anticipated that as work is completed additional authorization would occur. The
total contract is for $404,340.00 and the source of funds is the TIF account created to implement

the downtown riverfront project.