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01340-3
SUBMITTALS

the Owner, shall do all work necessary to make such modifications.

N. A maximum of two submissions of each Shop Drawing will be reviewed, checked,
and commented upon without charge to the Contractor. Any additional submissions
which are ordered by the Engineer to fulfill the stipulations of the Drawings and
Specifications, and which are required by virtue of the Contractor's neglect or
failure to comply with the requirements of the Drawings and Specifications, or to
make those modifications and/or corrections ordered by the Engineer in the review
of the first two submissions of each Shop Drawing, will be reviewed and checked
as deemed necessary by the Engineer, and the cost of such review and checking, as
determined by the Owner, and based upon Engineer's documentation of time and
rates established for additional services in the Owner-Engineer Agreement for this
Project, may be deducted from the Contractor to make all modifications and/or
corrections as may be required by the Engineer in an accurate, complete, and timely
fashion. Resubmittals for the sole purpose of providing written responses to review
comments will not be considered a resubmittal counting towards the two
submission limit.

1.3 SAMPLES
A. The Contractor shall submit samples when requested by the Engineer to establish
conformance with the specifications, and as necessary to define color selections
available.

1.4 OPERATION AND MAINTENANCE MANUALS

A. The Contractor shall furnish the Engineer a predetermined number of hardcopies
and 1 electronic PDF of a complete instruction manual for installation, operation
and maintenance of each item specified (unless otherwise specified) transmitted
using e-mail, File Transfer Protocol (FTP), Compact Disc (CD) or approved
submittal sharing software. At least 3 months prior to the expected substantial
completion date, the Contractor shall submit to the Engineer all manuals in
accordance with the requirements specified herein.

B. Each manual shall be provided in a stand-alone binder or shall be suitable for
insertion into a 3-ring binder. Include the General Contractor's and Manufacturer's
representative's contact information on the front cover. O&M manuals must be
appropriate for the project and customized for the project. If a Manufacturer's
standard O&M manual is included in the submittal, all non-applicable content must
be removed or crossed out.

C. Manuals shall include operating and maintenance information on all systems and
pieces of equipment. The manual shall contain sufficient data to install, operate,
maintain, repair and rebuild all components of the equipment, design data specific
to the project. Descriptions of operation should include procedures for both normal
and emergency operation. All information required by the Operations and
Maintenance Manual Certification Form described herein and any additional
information deemed necessary by the Owner and Engineer for proper installation,
operation and maintenance. Also include model numbers and serial numbers, as
well as rated capacities and motor data, where applicable.

D. Attached to every hardcopy and electronic PDF of each Operations and

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01340-4
SUBMITTALS

Maintenance Manual submitted, the Contractor shall provide a copy of the complete
Operations and Maintenance Manual Certification Form (copy provided for the
Contractor's use at the end of this Specification Section) signed by both the
Contractor and the Manufacturer.

1.5 MANUFACTURER'S CERTIFICATES

A. Prior to accepting the installation, the Contractor shall submit manufacturer's
certificates for each item specified.

B. Such manufacturer's certificates shall state that the equipment has been installed
under either the continuous or periodic supervision of the manufacturer's authorized
representative, that it has been adjusted and initially operated in the presence of the
manufacturer's authorized representative, and that it is operating in accordance with
the specified requirements, to the manufacturer's satisfaction. All costs for meeting
this requirement shall be included in the Contractor's bid price.

1.6 SUBMISSION REQUIREMENTS
A. Accompany submittals with transmittal letter, containing:
1. Date.
2. Project title and number.
3. Contractor's name and address.
4 The sequential shop drawing number for each shop drawing, project data and
sample submitted shall be:
a. Specification Section number followed by a dash and then a sequential
number beginning with 01 (e.g., 16000-01).
b. Under limited situations when additional different pieces of equipment
are submitted under the same specification section, those submittals
shall be numbered sequentially (e.g. 05500-01, 05500-02, 05500-03,
etc.).
c. Resubmittals shall include decimal point and an alphabetic suffix after
the corresponding sequential number (e.g., 16000-01A).
d. O&M submittals shall be numbered with the Specification Section
number followed by a dash, the letters “OM”, another dash, and then a
sequential number beginning with 01 (e.g. 16000-OM-01). Resubmittals
of O&Ms shall include an alphabetic suffix after the corresponding
sequential number (e.g., 16000-OM-01A).
5. Notification of deviations from Contract Documents.
6. Other pertinent data.
B. A completed Submittal Certification Form shall be attached to each hardcopy and
electronic PDF of each shop drawing and must include:
1. Project name
2. Specification Section and sequential number with alphabet suffix for
resubmittal
3. Description
4. — Identification of deviations from Contract Documents.
Contractor's stamp, initialed or signed, certifying review of the submittal,
verification of field measurements and compliance with Contract Documents.
6. Where specified or when requested by the Engineer, manufacturer's

WN

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01340-5
SUBMITTALS

certification that equipment, accessories and shop painting meet or exceed the
Specification requirements.
7. Where specified, manufacturer's guarantee.

C. Requirements for Electronic Submittals:

1. Each individual shop drawing or O&M submittal shall be contained in one
PDF.

2. The first page of the PDF shall be the Submittal Certification Form as
described above.

3. Subject lines for e-mails transmitting PDF submissions and subsequent
correspondence referring to specific submittals shall identify the submittal’s
Specification Section, sequential number, appropriate alphabet suffix for
resubmittals, and a brief description (e.g. 16010-01-Electrical General).

3. The electronic PDF shall be exactly as submitted in the hardcopy and shall be
transmitted using e-mail, File Transfer Protocol (FTP), or approved submittal
sharing software.

4. PDF versions of 24x36 drawings shall be converted to 24 x 36 PDFs so as not
to lose the clarity of the original drawing.

5. Electronic PDF submittals that are not submitted in accordance with the
requirements stated above will not be reviewed by the Engineer.

1.7 RESUBMISSION REQUIREMENTS

A. Revise initial drawings as required and resubmit as specified for initial submittal.

B. Indicate on drawings any changes which have been made other than those required
by Engineer. All renumbering of shop drawings, relabeling of individual pieces or
assemblies or relocating of pieces or assemblies to other Drawings within the
submittal shall be clearly brought to the attention of the Engineer.

1.8 ENGINEER'S REVIEW

A. The review of shop and working drawings hereunder will be general only, and
nothing contained in this specification shall relieve, diminish or alter in any respect
the responsibilities of the Contractor under the Contract Documents and in
particular, the specific responsibility of the Contractor for details of design and
dimensions necessary for proper fitting and construction of the work as required by
the Contract and for achieving the result and performance specified thereunder.

B. The Engineer's review comments will be summarized on a Submittal Review Form,
which includes an action code. A description of each action code is provided
below.

1. No Exceptions Taken (Status 0 on shop drawing log). The shop drawing
complies with the Contract Document requirements. No changes or further
information are required. Where appropriate, the submittal review form will be
used to alert the Contractor, Owner and Field personnel of remaining items
within that specification section that still needs to be submitted.

2. Make Corrections Indicated (Status 1 on shop drawing log). The shop
drawing complies with the Contract Document requirements except for minor
changes, as indicated. Resubmittal is not required unless it is specifically called

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01340-6
SUBMITTALS

for; however, Engineer requires that all comments will be addressed by the
Contractor, unless otherwise notified in writing prior to execution of the
relevant work.

Conditional to Remarks (Status 2 on shop drawing log). The shop drawing
potentially complies with the Contract Document requirements, contingent
upon satisfactory resolution of review comments. Remarks will explicitly list
what information needs to be resubmitted. Resubmittal from the Contractor
should include a cover letter or summary which indicates how each review
comment has been addressed.

Revise and Resubmit (Status 3 on shop drawing log). The shop drawing
does not comply with the Contract Document requirement as submitted, but
may with changes indicated and/or submission of additional information. The
entire package must be resubmitted with the necessary information and a cover
letter which indicates how each review comment has been addressed and where
to find the information in the resubmittal.

Rejected (Status 4 on shop drawing log). The shop drawing does not comply
with the Contract Document requirements, for the reasons indicated in the
remarks, and is unacceptable.

In Review (Status 5 on shop drawing log). The shop drawing is currently
under review.

For Information Only (Status 6 on shop drawing log). The shop drawing
review was informational only. No comments are provided.

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Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: March 9, 2022

Re: Multi-Year Contract Award — Recruiting Website Subscription

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the March 16, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Website Subscription for Police Recruiting
Value: $33,000
Vendor: Policeapp.com
Purchasing Memo#: 22-247 dated March 9, 2022
Contract Term: 3 years
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

SUBMITTAL CERTIFICATION FORM

PROJECT: CONTRACTOR'S PROJ. NO:

CONTRACTOR: ENGINEER'S PROJ. NO:

ENGINEER:

SHOP -

DRAWING SPECIFICATION SECTION SEQUENTIAL NUMBER

NUMBER: OR DRAWING NO: (& ALPHA SUFFIX FOR
RESUBMITTAL)

DESCRIPTION:

MANUFACTURER:

The above referenced submittal has been reviewed by the undersigned and I/we certify that the
material and/or equipment meets or exceeds the project specification requirements with

[.] NO DEVIATIONS
or

[] ACOMPLETE LIST OF DEVIATIONS AS FOLLOWS?:

By: By:

Contractor?

Manufacturer

Date: Date:

4 Any deviations not brought to the attention of the Engineer for review and concurrence shall be the
responsibility of the Contractor to correct, if so directed.

b Required on all submittals
© When required by specifications Page of

General Contractor's Stamp

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01340-8

SUBMITTALS
OPERATIONS AND MAINTENANCE MANUAL CERTIFICATION FORM
PROJECT: CONTRACTOR'S PROJ. NO:
CONTRACTOR: ENGINEER'S PROJ. NO:
ENGINEER:
O&M - OM-
NUMBER: SPECIFICATION SECTION SEQUENTIAL NUMBER
OR DRAWING NO: (& ALPHA SUFFIX FOR
RESUBMITTAL)
DESCRIPTION:
MANUFACTURER:

The above referenced operations and maintenance manual has been reviewed by the undersigned
and I/we certify that the manual is customized as needed for this project, is suitable for mounting

in a 3-ring binder, and contains the following items:

[ ] Table of Contents

[] Maintenance Schedule and Summary

[| Lubrication Schedule

[] Troubleshooting Information

[| Warranty Information

[] Rebuild Information for All Components/
Systems

[] Startup, Operation, Shutdown Procedures

[| Safety Procedures

[] Shop Drawings corrected to As-Built
Conditions

By: By:

Contractor®
Date:

[ ] Project-Related Design Data

Wiring Diagrams
[ ] Equipment Layout Drawings & Schematics
CL] Equipment Performance Curves
[ ] Parts and Service Contact Information
[] Manufacturer's Contact Information
[ ] Emergency Operations Plan

List of Part Numbers for all Components
[ ] List of Spare Parts Supplied and Cost
[] List of Part Numbers for all Components

Date:

Manufacturer?

* Contact information shall include name, address and telephone number.

> Required on all Operation and Maintenance Manuals.
© When required by Specifications.
Page of

General Contractor's Stamp

END OF SECTION

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01370-1

SECTION 01370

SCHEDULE OF VALUES

PART 1 - GENERAL

1.1 DESCRIPTION
A. Extent of Work:

1. Provide a detailed breakdown of the agreed Contract Sum showing values
allocated to each of the various parts of the Work, as specified herein and in
other provisions of the Contract Documents. The breakdown shall divide the
projects into its appropriate component parts together with a quantity and a
unit price for each part such that the sum of the products of quantities and unit
prices will equal the contract price for the item(s). Coordinate with the
Engineer regarding the level of detailed warranted for the project.

B. Related Work Specified Elsewhere:

1. Documents affecting work of this Section include, but are not necessarily
limited to, General Conditions, and Sections of these Specifications.

2. Schedule of values is required under the General Conditions.

3. Schedule of values is required to be compatible with applications for progress
payment.

12 QUALITY ASSURANCE
A. Use required means to assure arithmetical accuracy of the sums described.
B. When so required by the Engineer, provide copies of the subcontracts or other data
acceptable to the Engineer substantiating the sums described.

1.3 SUBMITTALS
A. Prior to first application for payment, submit a proposed schedule of values to the
Engineer.
1. Secure the Engineer's approval of the schedule of values prior to submitting
first application for payment.

END OF SECTION

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01380-1

SECTION 01380

CONSTRUCTION PHOTOGRAPHS

PART 1 - GENERAL

1.1 DESCRIPTION
A. Work Included:

1. Pre-Construction Record: Contractor shall utilize digital photographs and
video to obtain a visual record of the project area; copies of same shall be
given to the Engineer and Owner.

2. Notify Engineer at least three (3) working days prior to photographing or
videoing the project area so Engineer may, at his option, observe.

1.2 UALITY
A. Pre-Construction Record: Quality shall be such that the condition of existing
building, structures, piping, pavement, curbing, loading bay, driveway entrances,
etc. can be readily determined.

1.3 SUBMITTAL OF PRINTS
A. Pre-Construction Record: Submit hard copy prints and electronic files on CD
ROM, and video electronic files on DVD to the Engineer and Owner prior to any
construction work.

B. The quality of the photos and video are subject to approval by the Engineer prior to
the start of construction work in the areas shown by the photos.

END OF SECTION

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01400-1

SECTION 01400

QUALITY CONTROL

PART 1 - GENERAL

1.1

1.2

1.3

1.4

1.5

1.6

1.7

REQUIREMENTS INCLUDED
General Quality Control.
Workmanship.
Manufacturer's Instructions.
Manufacturer's Certificates.
Manufacturer's Field Services.
Testing Laboratory Services.

™MOOW >

RELATED REQUIREMENTS
A. Section 01340 - Submittals: Submittal of Manufacturer's Instructions.
B. — Section 04200 - Masonry.

QUALITY CONTROL

A. Maintain quality control over suppliers, manufacturers, products, services, site
conditions, and workmanship, to produce work of specified quality.

WORKMANSHIP

A. Comply with industry standards except when more restrictive tolerances or
specified requirements indicate more rigid standards or more precise workmanship.

B. Perform work by persons qualified to produce workmanship of specified quality.

C. Secure products in place with positive anchorage devices designed and sized to
withstand stresses, vibration, and racking.

MANUFACTURERS' INSTRUCTIONS

A. Comply with instructions in full detail, including each step in sequence. Should
instructions conflict with Contract Documents, request clarification from Engineer
before proceeding.

MANUFACTURERS' CERTIFICATES
A. When required by individual Specifications Section, submit manufacturer's
certificate that products meet or exceed specified requirements.

MANUFACTURERS' FIELD SERVICES

A. When specified in respective Specification Sections, require supplier and/or
manufacturer to provide qualified personnel to observe field conditions, conditions
of surfaces and installation, quality of workmanship, start-up of equipment, test,
adjust and balance of equipment as applicable, and to make appropriate
recommendations.

B. Representative shall submit written report to Engineer listing observations and

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