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THE CITY OF NASHUA Se DER

Nashua Board of Aldermen

From: Shoshanna Kelly, Chairwoman of Work Study Group Relative to Police
Commission

Date: December 22, 2021

Re: Summary Report

| want to thank the community as well as the Board of Alderman for entrusting me with such important
work, The Work Study Commission was formed due to the request of many Board members, staff, and
the community at large. Our goal from the very first day was to methodically examine the issue of how
our commissioners are appointed locally in Nashua, with transparency, an open mind and without bias. |
was proud to lead a group of individuals who were committed to doing just that. As a group, we are
proud to share the results of our efforts as well as recommendations for the City of Nashua

Background

In early 2021, Mayor Donchess submitted legislation to change our Police Commission to locai control.
Currently, our three commissioners are appointed by the Governor and approved by the Executive
Council. The argument was that every other municipality has local control over police commissions, and
by expanding our commission and appointing them locally, we could increase diversity on the
commission and regulate our police more effectively.

When the issue came to Board of Alderman, the 15-member Board had many questions and requested
that a study group be formed. They voted to table the legislation and form a study committee. While
the study group was forming, a citizen’s petition was begun in earnest to put the change on the ballot
for voters to have their say. They required enough signatures to get the measure on the ballot.

Work Study Group Members

It was agreed that the members of this committee should represent as many sides of this issue as
possible. We sought both Nashua stakeholders as well as stakeholders around the state who brought a
fresh perspective to the discussion.

Shoshanna Kelly, Alderwoman at-Large, Chair
Richard Dowd, Alderman Ward 4, Vice Chair
Deborah Novotny, Title

Kendra Smith, Owner, Soel Sistas Catering

Kerry Baxter, retired Nashua Police Officer

Nicolas Dahl, current Nashua Police Commissioner

Mark Brave, Sheriff
Eva Castillo, current Manchester Police Commissioner

Methodology

The Police Commission Work-Study group was formed and appointed by the President of the Board of
Alderman and quickly thereafter met to develop a methodology for our recommendations.

In a collaborative planning meeting the work-study group discussed the potential questions we would
need to have answered to make a recommendation. We also looked at who we would need in interview
to get these answers. We agreed to meet twice a month on Thursdays in a public setting where citizens
could offer comment and interviewees could join in.

The questions we agreed on as a starting point:

What got us here? What's the history?

For and against comments/opinions

Hearing from other cities who have moved to local control, pros and cons
Has the city done background checks? How are they vetted?

How many members? What is the make up?

How is dismissal handled currently?

Accreditation? Does the commission and how it’s appointed affect CALEA?
Are there cities on both sides who have accreditation?

Historical background...what has happened that affects this potential change
Why this came about? What issue were we looking to fix?

How are we getting the word out in the inner city? Ward meetings?

What benefits would it have to the police? The city?

What are the long-term goals?

What are the transparency concerns?

What is the process for appointing these commissioners?

The people we agreed to bring to our meetings for Q+A:

Past + present Police Chiefs of Nashua

Past + present Executive Councilors

CALEA Accreditation expert
Commissioners from other cities
Citizens

After our establishing the ground rules and methodology, we set our focus on setting meetings and
bringing in our interviewees.

COMMITTEE MEETINGS
Thursday, September 30 - 7:00 pm

Thursday, October 7 -— 7:00 pm

Thursday, October 21 — 7:00 pm

Thursday, November 4 — 7:00 pm (cancelled due to COVID)
Thursday, November 18 -— 7:00 pm

Thursday, December 2 — 7:00 pm

WARD MEETINGS

Thursday, October 7 — Ward 1, Ward 2, Ward 3, Ward 4, and Ward 5
Monday, October 18 — Ward 6, Ward 7, Ward 8, and Ward 9
Meeting summaries

Thursday, September 2

Attendees: Committee members only

Discussion Summary: Organizational meeting, determined who we wanted to talk to and how we could
get them to our meetings

Link: https://www.nashuanh.gov/AgendaCenter/ViewFile/Minutes/_09022021-5637
Thursday, September 30
Attendees: Committee members, Deputy Testaverde, Stefany Shaheen

Discussion Summary: QA with Stefany Shaheen Chair of the Portsmouth Police Commission, she shared
how they elect their board

Link: https://www.nashuanh.gov/AgendaCenter/ViewFile/Minutes/_09302021-5676
Thursday, October 7 — First Ward Meeting

Attendees: Committee members, members from the public, Chief of Police

Discussion Summary: Small group from public, spent time to ask questions for the Chief
Link: https://www.nashuanh.gov/AgendaCenter/ViewFile/Minutes/_10072021-5689
Monday, October 18 — Second Ward meeting

Attendees: Committee members, public, Debora Pignatelli, Linda Prituch,

Chief Hefferan

Discussion Summary: Larger public discussion, testimony and QA around how it currently works at
State, suggestion of public hearings,

Thursday, October 21
Attendees: Committee members, William Pease, Chief Andrew Lavoie
Discussion Summary: What is CALEA, how do you get the accreditation, QA former Chief Lavoie

Findings + Recommendations

After deep conversation with stakeholders from the community, the police department, City Hall and
others, this committee would like to share the following recommendations.

e Voters felt strongly that the way the commission is appointed should remain the same with the
local community sharing names to the governor and the Executive Council confirming the
candidates. We therefore recommend no change in how the commissioners are appointed.

® Asacommittee we felt that the diversity of this committee is paramount to a thriving and
thoughtful commission. We recommend that the Nashua Police Department should advocate
for the addition of Commission members with diverse backgrounds to serve as
commissioners.

e Acommon theme from both sides was more transparency is requested on how someone puts
their name forward, what makes a qualified commissioner and the basics of the job. The
committee recommends developing a more thorough website that outlines the following:

© Make both sites consistent:
Currently we have both a city page and a police department page but they are not
consistent. The committee recommends making our edits and then making these
websites match. Ideally one site would reference the other so there is only upkeep on

one site.

co Add qualifications for police commissioners:
© The committee recommends adding clear qualifications including the information
around passing a background check + RSAs that apply to police commission.

© Adda job description:

Oo The committee recommends clearly outlining the basic responsibilities, duties, how they
meet, code of ethics.

Oo Add current commissioner party affiliation:

Oo The website currently lists current commissioners and their term end dates but there is
not a listing of party affiliation. Per the RSA, the Commission cannot have a majority of
one party and so therefore we recommend adding party affiliation.

© Add information on how to apply:

oO One of the biggest pieces of feedback fram our group was how unclear the process to
apply was. Who do you talk to? What happens when you apply? We recommend that
the website talk about this implicitly outline what’s the process, background process,
who do you reach out to, how do you know where your application is in the process.

o Add diversity statement:

© We recommend that this wording be added to the website: The Nashua Police
Department welcomes community members from diverse backgrounds to apply to the
commission provided those individuals are citizens in good standing, meet
requirements, add value to the Commission, and support the mission of the Nashua
Police Department.

Respectfully,

Shoshanna Kelly
Alderwoman-at-Large
Police Commission Work Study Chair

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: December 8, 2021

Re: Multi-Year Contract Award — Software Subscription

Pursuant to NRO: § 5-74/B: Acontract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen-before the contract shall become binding on the

City.
The Finance Committee has approved and placed on file the notification of the award of the

referenced contract at the December 15, 2020 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Software Subscription and Training/Implementation of Workday
Adaptive Budget Planning Software
Value: $323,780
Vendor: Workday Inc.
Purchasing Memo#: 22-218 dated December 8, 2021
Contract Term: 3 Years
Thank you.

229 Main Street « PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 »* NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

B THE CITY OF NASHUA "The Cate City"

Financial Services Division

Office of the Chief Financial Officer

TO: Mayor Jim Donchess
Members of the Finance Committee
FRO John L. Griffin, Chief Financial Officer
DATE, December 7, 2021
RE: Budgeting and Planning Software - Workday Adaptive Planning (Phase 2)

The Workday Adaptive Planning software solution will enable the City of Nashua to more
effectively create its Proposed FY2023 Annual Budget. In addition, there are a number of other
financial analyses normally conducted by the City staff that can be completed by using this
software solution. Last year, a Workday Adaptive Planning subscription was purchased using
the City of Nashua’s membership in the National Cooperative Purchasing Alliance “NCPA”
contract vehicle. This vehicle provided the City with a 20% discount off of the subscription
price.

The purpose of this communication is to recommend the approval of a new three year
subscription with Workday Adaptive Planning for $ 91,500 per year. This subscription provides
for 20 license seats. In addition, we are also requesting the approval of a Professional Services
Agreement to assist with the training and implementation for a total of $49,280. The total
amount of $140,780 in required funding for the subscription and professional services is
available using the FY2022 Escrows for City IT Accounting Unit 22.1010 Account 71228 -
$118,242 and for School Accounting Unit 91.1.912225 Account 71228 — $22,538

By way of background, the Finance Committee at its November 4, 2020 meeting approved a one
year software subscription with Workday Adaptive Planning ($62,000), as well as a Professional
Services Agreement to assist with the implementation ($92,923). Phase 1 of the implementation
plan began last year with the School District. The School District finance team was able to
create its proposed FY2022 Budget using the Workday Adaptive Planning software solution.
The School District plans to use Workday Adaptive Planning to create their proposed FY2023
Budget.

229 Main Street « Nashua, New Hampshire 03060 + Phone (603) 589-3173 + Fax (603)
589-3168

“oN

work ay. 00298634.0 Confidential
ORDER FORM 00298634.0
Customer Name City of Nashua
Customer Address City Hall
229 Main Street, Nashua, New Hampshire, 03060, United States
Workday Entity Workday, Inc.

6110 Stoneridge Mall Road
Pleasanton, CA 94588

MSA Effective Date November 12, 2020

Order Effective Date The later of the dates of the parties’ signatures below
Order Term November 13, 2021 through November 12, 2024
Order Term in Months 36

Currency USD

Total Subscription Fee 274 500

Payment Schedule Table

Payment # | Payment Due Date Payment Amount
1 Due in accordance with the MSA, invoiced upon Order Effective Date 91,500
2 Due on first anniversary of the Order Term start date 91,500
3 Due on second anniversary of the Order Term start date 91,500
Total Payment Amount 274,500

Subscription Rights Table

SKU Service Pricing Metric Subscription Rights
APLNR __| Adaptive Planning Bundle Flat Fee Up to 3 Users for Financial Planning _|
APLNUR | Adaptive Planning Bundle User User Up to 17 Additional Users
(Additional

Named Support Contacts Table

[Number of Named Support Contacts* | 2 |
*Named Support Contacts are the contacts fhat may request and receive support services from Workday and
must be trained on the Workday product(s) for which they initiate support requests.

Customer Contact Information

Billing, In Care of Customer Support Subscriptions Contact
Contact Name John Griffin John Griffin John Griffin
Street Address City Hall | City Hall | City Hall
City/Town, 229 Main Street 229 Main Street 229 Main Street
State/Region/County, | Nashua Nashua Nashua
Zip/Post Code, | New Hampshire New Hampshire New Hampshire
Country 03060 03060 03060

United States United States United States

Phone/Fax # (603) 589-3173 (603) 589-3173 (603) 589-3173
Email (required) griffinj@nashuanh.gov _griffinh@nashuanh.gov griffinj@nashuanh.gov

For customers based in the U.S., certain portions of the Service included in this Order Form can be used with
optional downloadable software components ("Downloadable Components”). Any applicable tax for Downloadable
Components will be separately presented on the invoice based on a valuation attributed to the Downloadable
Components. As of the effective date of this Order Form, there is no value attributed to any of the Downloadable
Components.

This Order Form is subject to and governed by the MSA between Customer and Workday referenced above and
the Planning Addendum located at https:/Avww.workday.com/en-usegal/contract-terms-and-
conditions/index/.html_which is incorporated by reference, both of which supersede any previous agreements
between Customer and Adaptive insights. In the event of a conflict, the provisions of this Order Form take

©2021 Workday v21.10 Page 1 of 4
Order Form to MSA with City of Nashua

IV PROMOTION

ti

Initiatives to Promote Viewership

We propose to rebrand the channel and edify the community with local people, local stories,
and local content. We will teach the community what Public Access is and how to use it and
how the citizens can embrace it within and for their community. Part of our rebranding
efforts will be to include fresh, vibrant and new content and rebrand the concept of public
access to lose the stigma of an archaic, boring content channel with little to no viewership.

We propose to use the public access channel to bring edifying content to the community and
provide sense of inclusion through content. We will combine uplifting radio shows with live
TV and utilize the radio to promote TV shows. The cross promotion of TV and radio is
unique aspect to our proposal.

Rather than a plethora of repeated shows, it is our goal to provide fresh content on TV on
regular consistent weekly basis, with innovative and creative editing and promotion of
shows, and upcoming events.

Rebranding

Shortly following award of contract we will prepare for a rebranding of the P-channel image:

> Weill get drone shots of the city, businesses, and city hall and run those over a TV
station sounding ID. "You are watching Nashua Public TV, Channel 96. Nashua.”

Vv

Utilizing the same graphics we will run a line-up of shows in the morning, afternoon and
evening. "Here's what is coming up tonight on Nashua Public Television" We can do the
same thing for different parts of the day.

> The first week of operation we will run an introduction video explaining what we have
planned.

Annual Survey

The annual survey will be conducted as an on-going fluid project given our initial year into
the project and given our rebranding of the channel along with added new content and
diversity.

Links for the survey and comment sections will be located on the BRBTV site and the City's
website. The links will be promoted on the sites as well over the airways of WSMN. The
radio station shall be utilized to run ads, solicit and direct people to the City and BRB TV
websites to participate in the survey.

Fundraising

The Draft Contract stipulates fundraising (page 8). While our focus will be on the transition,
rebranding and instituting our programming, we will take fundraising into consideration. We

Wor k d a y. 00298634.0— Confidential

precedence over the MSA and its exhibits and attachments. The parties further agree to the terms in the attached
Addendums and Exhibits. Any Service SKU described in this Order Form is a Covered Service under the
Workday Universal Data Processing Exhibit and Workday Universal Security Exhibit. For purposes of the MSA,
this Order Form is the Signature Document. All remittance advice and invoice inquiries shall be directed to

Accounts. Receivabie@workday.com,
IN WITNESS WHEREOF, this Order Form is entered into as of the Order Effective Date.

City of Nashua Workday, Inc.
Signature — / Signature
“Name ~~ Name
“Title 7 Title
“Date Signed a Date Signed
©2021 Workday v21.10 Page 2 of 4

Order Form to MSA with City of Nashua