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RESOLUTION:
PURPOSE:

SPONSOR(S):

COMMITTEE
ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2021

R-21-186
Relative to the rescinding of authorized unissued debt

Mayor Jim Donchess

Budget Review Committee

This resolution is a housekeeping (maintenance) item to rescind
debt authorizations which will not be issued. In accordance with
Generally Accepted Accounting Principles (“GAAP”), these
amounts are required to be disclosed in the footnotes of the City’s
audited financial statements - Comprehensive Annual Financial
Report (“CAFR”) - and debt issuance or rescisston is required in
order to exclude them from future footnote disclosures.

ANALYSIS

This resolution rescinds portions of previously authorized debt that were not issued. The reasons
for balances are various (premium on bonds, project cost lower, lower cost on loans).

Approved as to
account number and/or
structure and amount:

Approved as to form:

Financial Services Division
By: /s/ John Griffin

Office of Corporation Counsel

By: Vow? Yorke
pate: Nomonter Ded

R-21-187

RESOLUTION

CHANGING THE PURPOSE OF UP TO $440,225 OF UNEXPENDED BOND
PROCEEDS FROM THE LED STREET LIGHT PROJECT TO INFRASTRUCURE
IMPROVEMENTS - SIDEWALK CONSTRUCTION FOR THE DESIGN, REPAIR, AND
CONSTRUCTION OF SIDEWALKS

RESOLVED by the Board of Aldermen of the City of Nashua that the purpose of the
remaining unexpended bond proceeds previously reserved and designated under Resolution
R-15-191 (“Authorizing the Mayor and City Treasurer to issue bonds not to exceed the amount
of two million two hundred thousand dollars ($2,200,000) for the purchase and installation of
light-emitting diode (“LED”) street lights”) is changed as follows:

The original purpose from R-15-191 was for the conversion of existing street lights to
light-emitting diode (“LED”) street lights. The purposes for which the funds were originally
borrowed is complete and there will be a remaining balance of proceeds that is surplus.

The new purpose will be for up to $440.225 to be used for the design, repair, and
construction of sidewalks.

(Amounts where indicated shall be shown in both words and figures. In case of discrepancy, the amount shown in
words will govern.)

Part C: Experience and Qualifications

Please submit as detailed within the RFP Exhibit A Scape of Work

lf notice of acceptance of this proposal is given to the undersigned within 30 days after the date of opening of
proposals, or any time thereafter before this proposal is withdrawn, the undersigned will execute and deliver a
contract in the prescribed form within 10 days after the contract has been presented to him for signature.

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and will not during the
performance of this Contract violate the provisions of the Federal Immigration Reform and Control Act of 1986,
which prohibits employment of illegal aliens.

DISQUALIFICATION OF CONTRACTORS: By signing this proposal or proposal, the undersigned certifies that this
person/firm/corporation is not currently barred from bidding on contracts by any Agency of the State of New
Hampshire, nor is this person/firm/corporation a part of any firm/corporation that is currently barred from bidding
on contracts by any Agency of the State of New Hampshire.

Either the undersigned or one of the following individuals, if any, is authorized to modify this proposal prior to the
deadline for receipt of proposals by writing the modification and signing his name on the face of the proposal, on
the envelope in which it is enclosed, on a separate document, or on a document which is faxed to the City or by
sending the City’s representative an e-mail.message:

Seo Mouth

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-187
PURPOSE: Changing the purpose of up to $440,225 of unexpended bond

proceeds from the LED Street Light Project to Infrastructure
Improvements - Sidewalk Construction for the design, repair,
and construction of sidewalks

ENDORSERS: Mayor Jim Donchess
COMMITTEE
ASSIGNMENT: Budget Review Committee
Board of Public Works
FISCAL NOTE: Allows $440,225 to be spent on a capital project (sidewalk

construction) from unspent bond proceeds approved under R-I5-
191. The approved LED Street Lights Capital Project bond (R-15-
191) is complete. If bond funds were not repurposed they could
be used to offset a payment within a fiscal vear reducing the
debt service account within the operating budget.

ANALYSIS
Resolution R-15-191 authorized bonding for the LED Street Lights project. That project is
completed and will have surplus funds. This legislation allows those surplus funds to be used for
Infrastructure Improvements -— Sidewalk Construction.

The use of bond proceeds is controlled by RSA 33:3-a. They may be spent only for purposes for
which the loan is incurred, except as the statute otherwise provides. If no expenditure of the
proceeds has been made or a balance remains after “completion” of the project, the funds may be
authorized, by a 2:3 vote, for another project eligible for bonding for an equal or longer period,
or the funds may be used to pay principal of the project's loan as it matures. RSA 33:3-a II. No
public hearing is needed under bonding requirements because the reallocation is not the
authorization of new borrowing.

However, this is a supplemental appropriation. Charter Sec. 53 permits specific non-bud get,
supplementary appropriations. There should be notice and a public hearing. A two-thirds vote is
required under Charter Sec. 56-b for an item or amount not in the mayor's budget. A roll call is
required under Charter Sec. 49,

This legislation should be referred to the Board of Public Works for its review and approval.

Approved as to account Financial Services Division
structure, numbers and ;

amount: By: /s/ John Griffin
Approved as to form: Office of Corporation Counsel

By: Det etn
Date: % Pyenhe DOW

R-21-188

RESOLUTION

AUTHORIZING A ONE-TIME STIPEND TO BOARD OF PUBLIC WORKS
RETIREMENT SYSTEM RETIREES AS REQUESTED BY THE BOARD OF PUBLIC
WORKS RETIREMENT SYSTEM BOARD OF TRUSTEES

CITY OF NASHUA

In the Year Two Thousand and Twenty One

RESOLVED by the Board of Aldermen of the Citv of Nashua to authorize the payment of
a one-time stipend to Board of Public Works Retirement System retirees as described below:

At the Board of Public Works Retirement System Board of Trustees meeting held on
October 26, 2021, the Board of Trustees voted to grant a one-time stipend to all current retirees
who retired from FY 1977 through FY 2020. A total of 102 current retirees will receive a one-
time stipend. Amounts will vary depending on the time of retirement. The amounts to be granted
will be $1,600 to $400. Below are the amounts to be given and number of recipients by amount
category. The total cost is $75,350.

Number of Retirees Amounts

2 $1,600.00 each
10 $£,100.00 each
43 § 850.00 each
29 $ 600.00 each

18 § 400.00 each

RESOLUTION:
PURPOSE:

SPONSOR(S):

©

OMMITTEE
ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2021
R-21-188

Authorizing a one-time stipend to Board of Public Works
Retirement System retirees as requested by the Board of Public
Works Retirement System Board of Trustees

Alderman-at-Large Michael B. O’Brien, Sr.

Budget Review Committee

The current BPW Retirement System (pension) has approximately
108 retirees and 160 active employees. The pension fund had a
balance of $53,315,130 as of June 30, 2021. The last pension
adjustment was granted in 2017. The current funding ratio for the
pension fund is approximately 88%, a solid level within the New
England Municipal Pension Plan peer group. The BPW Pension
Board of Trustees, at their October 26, 2021 meeting, approved
granting a one-time payment to all retirees that retired before July
1, 2020. The estimated one-time cost to the pension fund is
$75,350.00, or approximately .14%. This one-time payment will
have an immaterial impact on the current funding ratio of 88%.

ANALYSIS

This legislation gives Board of Aldermen approval for a request from the Board of Public Works
Retirement System Board of Trustees to pay a one-time stipend to current retirees who retired
from FY 1977 through FY 2020, in varying amounts depending on retirement date. The Board
of Public Works Retirement System is outlined in Article IV of Chapter 45 of the Nashua
Revised Ordinances. The ordinances specify the system’s service retirement benefits, and do not
provide the Board of Trustees with discretion to pay any additional benefits, leading to this
legislation for Board of Aldermen approval.

Approved as to account

Financial Services Division

number and/or structure,

and amount:

Approved as to form:

By: /s/John Griffin

Office of Corporation Counsel

By: Vine Mu Clon Ie
Date: 7) Monentaerw Pode

R-21-189

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO
EXCEED THE AMOUNT OF ONE MILLION EIGHT HUNDRED FIFTY NINE
THOUSAND FOUR HUNDRED AND FORTY DOLLARS ($1,859,440)

FOR VARIOUS IMPROVEMENTS AT THE SOLID WASTE DEPARTMENT
FOUR HILLS LANDFILL AND THE PURCHASE OF A REFUSE TRUCK AND
WHEELED LOADER

CITY OF NASHUA

in the Year Two Thousand and Twenty One

RESOLVED by the Board of Aldermen of the Citv of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed one million eight
hundred fifty-nine thousand four hundred forty dollars ($1,859,440). The proceeds of said bonds
shall be used for the following improvements and vehicles at the Four Hills Landfill:

Project Amount to be borrowed Useful Life
Continuation of the Landfill Phase If Expansion $450,000 20 years
Continuation of Landfill Phase 1V Permitting $300,000 20 years
Recycling Area Upgrades $200,000 20 years
One Wheeled Loader (CERF) $485,450 10 years
One Refuse Truck (CERF) $423,990 7 years

The amounts indicated above for each project are estimates and the Mayor may allocate
more funds to any one or more of such projects, and less to others, so long as, in the judgment of
the Mayor, each of the projects described above can be completed within the total appropriation
made by this Order.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote for passage of this resolution.

RESOLUTION R-21-189

The bonds shall be general obligations of the City of Nashua, payable as to principal and interest
from ad valorem taxes, which will be levied without limitation as to rate or amount on all taxable
property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City

Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation

necessary for the receipt of said funds.

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-189
PURPOSE: Authorizing the Mayor and City Treasurer to issue bonds not

to exceed one million eight hundred fifty-nine thousand four
hundred and forty dollars ($1,859,440) for various
improvements at the Solid Waste Department Four Hills
Landfill and the purchase ofa refuse truck and wheeled loader

SPONSOR(S): Mayor Jim Donchess
COMMITTEE
ASSIGNMENT: Budget Review Committee
Board of Public Works
FISCAL NOTE: It is anticipated that a bond would be sold in FY 22/23 for a term

of twenty years and five years. It is estimated the interest rate will
be approximately 2.0% - 2.5% and the total cost of the bond will
be $2,163,381 including interest ~ level principal. The average
annual payment will be approximately $108,169 with the
beginning years at a higher amount.

ANALYSIS

This resolution authorizes the City to issue and sell general obligation bonds up to $1,859,440
for various improvements at the Solid Waste Department Four Hills Landfill and the purchase of
a refuse truck and wheeled loader. These projects can be found in the FY2022 Capital
Improvements Program and CERF list.

As this legislation is an authorization to borrow money, this resolution requires a “duly
advertised public hearing” pursuant to Nashua City Charter §54-a. NH RSA 33:9 requires a 2/3
vote of all the members for the issuance of bonds. This resolution is also a specific non-budget,
supplementary appropriation, permitted by Charter Sec. 53. Requirements for that are notice and
a public hearing. A two-thirds vote is required under Charter Sec. 56-b for an item or amount
not in the mayor’s budget. A roll call is required under Charter Sec. 49.

This legislation should be referred to the Board of Public Works for its review and approval.

Approved as to account Financial Services Division
structure, numbers and -

amount: By: _/s/John Griffin
Approved as to form: Office of Corporation Counsel

By: Qow8, 4 UN:
Date: Noone. Pod

R-21-190

RESOLUTION

RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $3,650,000 OF FY2021
UNANTICIPATED REVENUE INTO THE DIVISION OF PUBLIC WORKS OFFICE
FACILITY CAPITAL PROJECT

In the Year Two Thousand and Twenty One

RESOLVED by the Board of Aldermen of the City of Nashua to appropriate $3,650,000
of FY2021 unanticipated revenue from the sale of City real property located at 141-143 Burke
Street into the Division of Public Works Office Facility Capital Project.