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Board of Aldermen 09-14-2021 Page 5

REPORTS OF COMMITTEE
Finance Committee ...... 0... renee ee erent eens 08/04/2021, 8/18/2021, 09/01/2021

There being no objection, President Wilshire declared the reports of the August 4, August 18, and
September 1, 2021 Finance Committee accepted and placed on file.

Human Affairs Committee «2.0.0... cece cee cee eee cae eee e ee cae eaeeeeeeeveeaea vanes 08/09/2021

There being no objection, President Wilshire declared the report of the August 9, 2021 Human Affairs Committee
accepted and placed on file.

Committee on Infrastructure 1.00.00... ccc cece ee cee eee cae ena ee cae eaeceeeeeveeaea vanes 08/11/2021

There being no objection, President Wilshire declared the report of the August 11, 2021 Committee on Infrastructure
accepted and placed on file.

Budget Review Committee 0.0.0.0... cece cc ccc cee cence eee eee eee cee n ee ase eae eae etneenaee aes 08/23/2021

There being no objection, President Wilshire declared the report of the August 23, 2021 Budget Review Committee
accepted and placed on file.

Work Study Group Relative to Police COMMISSIONETS...............ccccc cee cee cena ee eee ees 09/02/2021

There being no objection, President Wilshire declared the report of the September 2, 2021 Work Study Group Relative to
Police Commissioners accepted and placed on file.

There being no objection, President Wilshire suspended the rules to allow for the oral report of the Human Affairs
Committee meeting held Monday night regarding Resolution R-21-161.

Alderwoman Kelly

Thank you President Wilshire. We met last night in the Chamber. Director Bagley came and spoke on this piece of
legislation. It is additional funds grant money for two years to help with the enhanced detection of COVID-19. So you can
understand the need to expedite this and their plan is to use the money obviously for some day to day things but bring on
a couple of full time employees who can help the department as they're working through the pandemic.
President Wilshire
Thank you Alderwoman Kelly.
CONFIRMATION OF MAYOR’S APPOINTMENTS

Historic District Commission
There being no objection, President Wilshire confirmed the following appointment from alternate to member to
the Historic District Commission: William Slivinski, 46 Berkeley Street, Nashua, with a term to expire June 30,
2022.
President Wilshire
Is Mr. Slivinski here this evening? No, he will be sworn in at a later date.

Zoning Board of Adjustment
There being no objection, President Wilshire confirmed the following reappointments to the Zoning Board of

Adjustment: Jean-Paul Boucher, 8 Foxmeadow Road, Nashua, and Rob Shaw, 14 Sweet William Circle, Nashua
with terms to expire September 11, 2024.

Board of Aldermen 09-14-2021 Page 6

President Wilshire
Is Mr. Boucher here and Mr. Shaw is not here. So okay they will be sworn in at a later date.

UNFINISHED BUSINESS — RESOLUTIONS

R-21-143
Endorsers: Mayor Jim Donchess

Alderman Thomas Lopez
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman Jan Schmidt

PROPOSING AN AMENDMENT TO THE CITY CHARTER RELATIVE TO THE MANNER OF APPOINTMENTS TO THE

NASHUA BOARD OF POLICE COMMISSIONERS

e Tabled at Board of Aldermen August 10!" meeting

R-21-154
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman June M. Caron
Alderman Thomas Lopez
Alderman-at-Large David C. Tencza
Alderwoman Elizabeth Lu
Alderman Jan Schmidt
Alderman Linda Harriott-Gathright
Alderman-at-Large Shoshanna Kelly
Alderman Skip Cleaver
Alderman-at-Large Lori Wilshire
APPROVING THE USE OF ADDITIONAL U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HOME
INVESTMENT PARTNERSHIP PROGRAM FUNDS BY HABITAT FOR HUMANITY FOR 10 PAXTON TERRACE
Given its second reading,

MOTION BY ALDERWOMAN KELLY FOR FINAL PASSAGE OF R-21-154 BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderwoman Lu,
Alderman Jette, Alderman Schmidt, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 13

Nay: 0
MOTION CARRIED
Resolution R-21-154 declared duly adopted.

R-21-156
Endorsers: Mayor Jim Donchess
Alderman Thomas Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Skip Cleaver
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN OPTION AGREEMENT WITH HARBOR HOMES, INC.
FOR PARKING LEASE
Given its second reading,

Board of Aldermen 09-14-2021 Page 7

MOTION BY ALDERMAN O’BRIEN FOR FINAL PASSAGE OF R-21-156 BY ROLL CALL
ON THE QUESTION

Alderman O’Brien

Thank you, Madam President. As was stated in the public comment, there's no need to really say too much more .but
Harbor Homes did have a problem with parking. This is one way to work with our community partners during construction
of this vital downtown project. So | urge your support. Thank you.

President Wilshire

Thank you. Additional comment?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderwoman Lu,
Alderman Jette, Alderman Schmidt, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 13

Nay: 0

MOTION CARRIED
Resolution R-21-156 declared duly adopted.
R-21-158
Endorsers: Mayor Jim Donchess
Alderman Jan Schmidt
Alderman-at-Large David C. Tencza
Alderman June M. Caron
Alderman Skip Cleaver
Alderman-at-Large Lori Wilshire
ESTABLISHING AN EXPENDABLE TRUST FUND FOR RECREATION FACILITIES FOR EAST SIDE OF NASHUA,
FUNDED BY APPROPRIATIONS, AND MAKING A SUPPLEMENTAL APPROPRIATION OF $750,000 INTO THE

EXPENDABLE TRUST FUND
Given its second reading,

MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-21-158 BY ROLL CALL
ON THE QUESTION

Alderman Dowd

Yes this was recommended for final approval at the Budget Committee.

President Wilshire

That was brief.

Mayor Donchess

Could you cut a couple of words here?

Alderman Klee

He gets so wordy sometimes.

Board of Aldermen 09-14-2021 Page 8

President Wilshire
When you said brief, whoo.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderwoman Lu,
Alderman Jette, Alderman Schmidt, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 13

Nay: 0
MOTION CARRIED
Resolution R-21-158 declared duly adopted.
R-21-159
Endorsers: Mayor Jim Donchess
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Thomas Lopez
RELATIVE TO THE TRANSFER OF THE FY2022 ORIGINAL ADOPTED BUDGET CONTINGENCY FOR GRANTS
AND CORRESPONDING OFFSETTING REVENUE INTO A NON LAPSING GRANT FUND
Given its second reading,
MOTION BY ALDERMAN SCHMIDT FOR FINAL PASSAGE OF R-21-159 BY ROLL CALL
ON THE QUESTION
Alderwoman Lu
Thank you. Just a question. What committee did this go to?
President Wilshire
| imagine it went to Budget. Did it go to Budget Alderman Dowd?
Alderman Dowd
Yes.
Alderwoman Lu
Thank you.
President Wilshire
You all set Alderman Lu?
Alderwoman Lu
Yes, thank you.
President Wilshire
Okay. Motion is for final passage of Resolution R-21-159. Will the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Board of Aldermen 09-14-2021 Page 9

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderwoman Lu,
Alderman Jette, Alderman Schmidt, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 13

Nay: 0
MOTION CARRIED
Resolution R-21-159 declared duly adopted.

R-21-160
Endorsers: Mayor Jim Donchess
Alderman Jan Schmidt
Alderman Skip Cleaver
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $250,000 INTO EXPENDABLE TRUST FUND
ESTABLISHED FOR THE BUSINESS AND INDUSTRIAL DEVELOPMENT AUTHORITY
Given its second reading,

MOTION BY ALDERMAN CLEMONS FOR FINAL PASSAGE OF R-21-160 BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderman Jette,
Alderman Schmidt, Alderman Cleaver, Alderwoman Harriott-Gathright,
Alderman Wilshire 12

Nay: Alderwoman Lu 1

MOTION CARRIED
Resolution R-21-160 declared duly adopted.

R-21-161
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Thomas Lopez
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman Skip Cleaver
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF AN ADDITIONAL $621,556 FROM THE STATE OF
NEW HAMPSHIRE, DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND
COMMUNITY SERVICES GRANT ACTIVITY “COVID-19 ENHANCED DETECTION”
Given its second reading,

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT FOR FINAL PASSAGE OF R-21-161 BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderwoman Lu,
Alderman Jette, Alderman Schmidt, Alderman Cleaver,

Board of Aldermen 09-14-2021 Page 10

Alderwoman Harriott-Gathright, Alderman Wilshire 13
Nay: 0
MOTION CARRIED
Resolution R-21-161 declared duly adopted.
R-21-162

Endorsers: Mayor Jim Donchess

Alderman Richard A. Dowd
RELATIVE TO THE RE-APPROPRIATION OF FISCAL YEAR FY2022 ESCROWS

Given its second reading,
MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-21-162 BY ROLL CALL
ON THE QUESTION

Alderman Dowd

Yes. This was approved by the Budget Committee and there are several items on it that are very critical to the city and
recommend final passage.

President Wilshire

Okay. Motion is for final passage of Resolution R-21-162. Discussion?

Alderwoman Lu

| had a question. First of all, if if the Board does not approve this, what can be done with those funds?

President Wilshire

They would lapse to the general fund.

Alderwoman Lu

And that means they would become available?

President Wilshire

Yes.

Alderwoman Lu

Okay. Alright. So | have a couple of items that | wanted to just discuss. Can | continue?

President Wilshire

You can.

Alderwoman Lu

So the Mayor and | sat down and | studied these escrows and there were some of them that | just thought were worth
mentioning or questioning. But of course, they're all on four sheets of paper. But the items that we're looking at for
approval, | am questioning line number 31 that calls for $75,000 for an Elm Street Middle School study. The reason I'm

objecting to that is that that was already appropriated in one of the Mayor's approvals on line 50. | can tell you the page if
you'd like but let me know if anyone needs that information.

Board of Aldermen 09-14-2021 Page 11

Line 28 for Your Voice Your Choice. | think that's a wonderful program, but that was already appropriated in one of the
Mayor's approved re-appropriations.

Line 23 for cell phones. My concern is we do budget $135,000 for cell phones for the city staff and | question whether
$7,000 could be put to better use. All requests for cellphone budgets were approved in our budget process and so | like to
consider putting that toward something else.

Line 9 - disc golf for $30,000. Disc golf was well it was discontinued in our discussion of it earlier this year.

Line 126 and 127 earmark $3 million for CERF. My question is just that CERF is scheduled for $1.9 million in cash and
the rest has been scheduled for budget. So | wondered, the total is $2.5 million, | believe so | wondered about the
additional $500,000 there.

| wanted to just point out a couple of things. So for that reason, | would like to move that those items be separated and
that we vote separately for them. That would be 1, 2, 3, 4 lines for a total of $162,000.

MOTION BY ALDERWOMAN LU TO SEPARATE THE QUESTION BY ROLL CALL
A viva voce roll call was taken which resulted as follows:
Yea: Alderwoman Lu, Alderman Jette 2

Nay: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,
Alderman Clemons, Alderman Tencza, Alderman Schmidt,
Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 10

MOTION FAILED

MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-21-162 BY ROLL CALL
ON THE QUESTION

Alderwoman Lu

| just had a couple of other comments | wanted to make. It's been said that we've already taken the money from these
people. So you know, we need to find something to do with it. | just wanted to, you know, | talk to a lot of my Ward
residents and a lot of them find that well their point that they seem to be trying to make to me is that you already took it
from us but you could give it back. | understand we need to keep our contingency, and our surplus, and keep our books in
good shape but | don't think that resonates very well with the residents when they hear us justifying these re-appropriations
by we already took the money from them.

| just want to point out there remains an appropriation of the Mayor’s $755,000 for a roof replacement at 84 Court Street
that has been nearly completed and paid for last week. The Mayor's approved likes to operating expenses end up being
$450,000 in redundant funding for city expenses. What | mean by that is that the budget was made. In most cases, what
was asked for was budgeted but at this point, we're going to give them that all over again in the amount of $450,000. So
different expenses like cell phones, conferences, you know any different expense is now instead of keeping to the budget
that we said we're giving more operating expenses.

Finally $53,000 is going to a Shady Lane courts. The Shady Lane courts have been completed. Barriers for $60,000. My
understanding is we bought the barriers. The Elm Street Middle School study is duplicated. The Mayor approved $50,000
and we are approving 75. Thank you. That's all | wanted to point out.

President Wilshire

Any further discussion?

Alderman Clemons

Thank you very much President Wilshire. | just wanted to say that | appreciate the fact that we could definitely let this
money lapse into the general fund the millions of dollars or we could put it towards tax relief. However, my view of this is

Board of Aldermen 09-14-2021 Page 12

that the benefits of spending this money in the various ways in which are proposed help various people across the city,
various interests, and it is more beneficial for us to spend this money this way because we’ve already collected it from
taxpayers then to give it back to them only to ask for it later on and with inflation being the way it is have it be even more
expensive. So this is a better use of funds. Its better management of the money and in my opinion, this Resolution is the
best way to go.

President Wilshire

Further discussion? Seeing none, will the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderman Schmicdt,
Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 11

Nay: Alderwoman Lu, Alderman Jette 2
MOTION CARRIED
Resolution R-21-162 declared duly adopted.

UNFINISHED BUSINESS — ORDINANCES

O-21-067
Endorsers: Alderman-at-Large Ben Clemons
Alderwoman-at-Large Shoshanna Kelly
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Thomas Lopez
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman Skip Cleaver
RECOGNIZING JUNETEENTH AS A CITY HOLIDAY AND REVISING THE HOLIDAY SECTION OF THE
UNAFFILIATED EMPLOYEES PERSONNEL POLICIES
Given its second reading,

MOTION BY ALDERMAN CLEMONS FOR FINAL PASSAGE OF O-21-067 BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderman Jette,
Alderman Schmidt, Alderman Cleaver, Alderwoman Harriott-Gathright,
Alderman Wilshire 12

Nay: Alderwoman Lu 0
MOTION CARRIED

Ordinance O-21-067 declared duly adopted.

O-21-068

Endorsers: Alderman Patricia Klee
Alderman Thomas Lopez

Page3 of 4

Exhibit B — Fee Schedule (Amendment 1)
(Wash Press Chute Modifications and Screenings Garage Odor Control)
Cost or Price Summary Format for Sub-agreements Under NH SAG and SRF

Part I: General

Grantee/Loanee Name: City of Nashua

Grant/Loan #:

Contractor/Subcontractor Name: Wright-Pierce

Proposal Date: September 23, 2021

Contractor/Subcontractor Address:

Services Furnished:

11 Bowdoin Mill Island, Suite 140, Topsham, ME 04086 Professional Engineering for Design of
Street name and number City/Town State ZIP WWTE -Screenings Garage Odor
Control and WWTF — Wash Press Chute
Modifications
Part Il: Cost Summary:
Direct Labor (Specify labor categories) Hours Hourly Estimated Totals
Rate (Est.) Cost
Project Manager 30.0 $62.32 $1,870
Sr. Lead Project Engineer 62.0 $45.88 $2,845
Project Engineer 104.0 $35.00 $3,640
Process CAD 92.0 $32.00 $2,944
Architect 43.0 $50.00 $2,150
Architect CAD 26.0 $29.00 $754
Structural Engineer 41.0 $52.50 $2,153
Structural CAD 36.0 $33.00 $1,188
Mechanical Engineer 61.0 $46.00 $2,806
Mechanical CAD 28.0 $0.00 SO
Instrument. Engineer 24.0 $53.50 $1,284
Instrument. CAD 16.0 $33.00 $528
Electrical Engineer 26.0 $65.00 $1,690
Electrical CAD 26.0 $33.00 $858
Admin. Assistant 17.0 $20.00 $340
QA/QC Manager 6.0 $68.00 $408
Direct Labor Total $25,457
Indirect Costs (Specify indirect cost pools.) Rate X Base = Est. Cost
174.0% $25,457 $44,295
Indirect Costs Total $44,295
Other Direct Costs Est. Cost
Transportation
Travel Costs Total | $1,573
Equipment Materials, Supplies (Specify categories.) Qty. Cost Est. Cost
Printing, postage, telephone, fax, etc.
Equipment Subtotal
Subcontracts Est. Cost
Matter Scan
Subcontractors Subtotal
Est. Cost
Other Direct Costs Total $1,573
Total Estimated Cost $71,325
Profit $6,975
Total Price $78,300

Board of Aldermen 09-14-2021 Page 13

MOVING THE LOCATION OF A NO PARKING ZONE ON THE WEST SIDE OF CONCORD STREET AT ITS
INTERSECTION WITH MOUNT PLEASANT STREET
Given its second reading,

MOTION BY ALDERMAN KLEE TO AMEND O-21-068 BY REPLACING IT WITH THE GOLDENROD COPY OF
AMENDMENTS MADE AT THE COMMITTEE ON INFRASTRUCTURE BY ROLL CALL

ON THE QUESTION
Alderman Klee

The reason for this change was when it was originally printed, it had placed it on the opposite side. So that’s why we have
the goldenrod copy of it. | will speak to the entire at the next motion.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderwoman Lu,
Alderman Jette, Alderman Schmidt, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 13

Nay: Alderwoman Lu 0
MOTION CARRIED
MOTION BY ALDERMAN KLEE FOR FINAL PASSAGE OF O-21-068 AS AMENDED BY ROLL CALL
ON THE QUESTION
Alderman Klee
Thank you. Notice | didn’t use the word weakly but.
President Wilshire
| didn’t Know it was in your vocabulary.
Alderman Klee
It’s not. My mother said | came out talking so. Anyways. The reason for this Ordinance in general was because there
are a number of houses on Mount Pleasant towards the end that enter into - Mount Pleasant is a one way so they have to
enter into Concord Street and in order to take a left onto Concord Street, the vision was not quite well enough. So by
allowing parking to be there in this particular area, it was cutting off the visual of cars coming. Sadly cars do not use the
speed limit of 30 MPH on Concord Street. They tend to go a little bit further. So for the safety of those residents that
were pulling out from Mount Pleasant, we put this in. A Street Engineer came, took a look at it, agreed to it. We did a
measurement. We brought some of the residents out and they were happy with this change. So thank you.
A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Tencza, Alderwoman Lu,
Alderman Jette, Alderman Schmidt, Alderman Cleaver,
Alderwoman Harriott-Gathright, Alderman Wilshire 13
Nay: 0
MOTION CARRIED

Ordinance O-21-068 declared duly adopted as amended.