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Part Ill Price Summary

Competitors Catalog Listings, In-house Estimates, Prior Quotes
(Indicate basis for price comparison)

Market
Price(s)

Proposed
Price

Total

Part IV Direct Labor by Category

14. Insert the appropriate work category in the table below. Work categories would include but not be limited to those
categories shown in the Contract Documents such as design, survey, subsurface, cadastral, O&M Manual, administration,

inspection, record drawings, start-up, special services etc.

Work Category , Final Design . .

Preliminary Documents & Final Design Total Hours Rate Cost

Design . Allowances
Cost Estimates

Project Manager 16.0 13.0 1.0 30.0 $62.32 $1,870
Sr. Lead Project Engineer 34.0 26.0 2.0 62.0 $45.88 $2,845
Project Engineer 44.0 58.0 2.0 104.0 $35.00 $3,640
Process CAD 40.0 52.0 0.0 92.0 $32.00 $2,944
Architect 18.0 24.0 1.0 43.0 $50.00 $2,150
Architect CAD 8.0 18.0 0.0 26.0 $29.00 $754
Structural Engineer 40 36.0 1.0 A1.0 $52.50 $2,153
Structural CAD 0.0 36.0 0.0 36.0 $33.00 $1,188
Mechanical Engineer 24.0 36.0 1.0 61.0 $46.00 $2,806
Mechanical CAD 28.0 0.0 0.0 28.0 $0.00 SO
Instrument. Engineer 4.0 20.0 0.0 24.0 $53.50 $1,284
Instrument. CAD 0.0 16.0 0.0 16.0 $33.00 $528
Electrical Engineer 40 22.0 0.0 26.0 $65.00 $1,690
Electrical CAD 0.0 26.0 0.0 26.0 $33.00 $858
Admin. Assistant 8.0 8.0 1.0 17.0 $20.00 $340
QA/QC Manager 0.0 6.0 0.0 6.0 $68.00 S408

Total Direct Labor Costs:

$25,457

APPROVING THE USE OF ADDITIONAL U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HOME
INVESTMENT PARTNERSHIP PROGRAM FUNDS BY HABITAT FOR HUMANITY FOR 10 PAXTON TERRACE
e Human Affairs Committee with recommendation for final passage

R-21-156
Endorsers: Mayor Jim Donchess

Alderman Thomas Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Skip Cleaver
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN OPTION AGREEMENT WITH HARBOR HOMES, INC.

FOR PARKING LEASE

e Committee on Infrastructure with recommendation for final passage

R-21-158
Endorsers: Mayor Jim Donchess

Alderman Jan Schmidt
Alderman-at-Large David C. Tencza
Alderman June M. Caron
Alderman Skip Cleaver
Alderman-at-Large Lori Wilshire

ESTABLISHING AN EXPENDABLE TRUST FUND FOR RECREATION FACILITIES FOR EAST SIDE OF NASHUA,

FUNDED BY APPROPRIATIONS, AND MAKING A SUPPLEMENTAL APPROPRIATION OF $750,000 INTO THE

EXPENDABLE TRUST FUND

e Budget Review Committee with recommendation for final passage

R-21-159
Endorsers: Mayor Jim Donchess

Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Thomas Lopez

RELATIVE TO THE TRANSFER OF THE FY2022 ORIGINAL ADOPTED BUDGET CONTINGENCY FOR GRANTS

AND CORRESPONDING OFFSETTING REVENUE INTO A NON LAPSING GRANT FUND

e Budget Review Committee with recommendation for final passage

R-21-160
Endorsers: Mayor Jim Donchess
Alderman Jan Schmidt
Alderman Skip Cleaver
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $250,000 INTO EXPENDABLE TRUST FUND
ESTABLISHED FOR THE BUSINESS AND INDUSTRIAL DEVELOPMENT AUTHORITY
e Budget Review Committee with recommendation for final passage

R-21-161
Endorsers: Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Thomas Lopez
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman Skip Cleaver
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF AN ADDITIONAL $621,556 FROM THE STATE OF

NEW HAMPSHIRE, DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND COMMUNITY

SERVICES GRANT ACTIVITY “COVID-19 ENHANCED DETECTION”

e Human Affairs Committee with anticipated recommendation for final passage

R-21-162
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
RELATIVE TO THE RE-APPROPRIATION OF FISCAL YEAR FY2022 ESCROWS
e Budget Review Committee with recommendation for final passage

UNFINISHED BUSINESS — ORDINANCES

O-21-067
Endorsers: Alderman-at-Large Ben Clemons
Alderwoman-at-Large Shoshanna Kelly
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Thomas Lopez
Alderman-at-Large David C. Tencza
Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman Skip Cleaver
RECOGNIZING JUNETEENTH AS A CITY HOLIDAY AND REVISING THE HOLIDAY SECTION OF THE
UNAFFILIATED EMPLOYEES PERSONNEL POLICIES
e Personnel/Administrative Affairs Committee with recommendation for final passage
e Budget Review Committee with recommendation for final passage
e Financial Services Division with favorable recommendation
e Human Resources Department acknowledges importance but raises concerns
e Recommendation not received from Personnel Advisory Board

O-21-068
Endorsers: Alderman Patricia Klee
Alderman Thomas Lopez
MOVING THE LOCATION OF A NO PARKING ZONE ON THE WEST SIDE OF CONCORD STREET AT ITS
INTERSECTION WITH MOUNT PLEASANT STREET
e Committee on Infrastructure with recommendation for final passage as amended

NEW BUSINESS —- RESOLUTIONS

R-21-163
Endorser: Mayor Jim Donchess
ESTABLISHING THE USE OF FUND BALANCE FOR TAX RATE

R-21-164
Endorser: Mayor Jim Donchess
RELATIVE TO THE TRANSFER OF $30,000 FROM ACCOUNT 70100 “GENERAL CONTINGENCY” TO ACCOUNTING
CLASSIFICATION 51 “SALARIES & WAGES” IN ADMINISTRATIVE SERVICES ($25,000) AND ECONOMIC
DEVELOPMENT ($5,000) FOR THE PURPOSE OF FUNDING SALARIES

R-21-165
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO COMMUNICATIONS TOWER LEASE AGREEMENT

R-21-166
Endorser: Mayor Jim Donchess
RELATIVE TO THE APPROVAL OF AN UPDATED NEW HAMPSHIRE DEPARTMENT OF TRANSPORTATION
PROJECT AGREEMENT AND ACCEPTANCE AND APPROPRIATION OF FEDERAL AID SURFACE
TRANSPORTATION FUNDS FROM THE STATE OF NEW HAMPSHIRE FOR THE PURPOSE OF IMPROVING THE
EXISTING SIGNALIZED INTERSECTION WHERE EAST HOLLIS STREET AND CANAL STREET MEET BRIDGE
STREET

R-21-167
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE OF $16,138,777 FROM THE CORONAVIRUS STATE AND LOCAL FISCAL
RECOVERY FUNDS “SLFRF” PROGRAM ESTABLISHED BY THE AMERICAN RESCUE PLAN ACT “ARPA” TO
COVER ELIGIBLE EXPENSES AND/OR REVENUE REPLACEMENT IN RESPONDING TO COVID-19 IMPACTS

R-21-168
Endorser: Mayor Jim Donchess
ESTABLISHING AN OPIOID ABATEMENT EXPENDABLE TRUST FUND FUNDED BY APPROPRIATIONS AND
MAKING A SUPPLEMENTAL APPROPRIATION OF $27,223.40 INTO THE EXPENDABLE TRUST FUND
R-21-169
Endorser: Alderman Patricia Klee
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN AGREEMENT AND CONSENT TO JOINT USE WITH
LIBERTY UTILITIES AND MAKING A SUPPLEMENTAL APPROPRIATION OF $38,394
R-21-170
Endorser: Mayor Jim Donchess
RELATIVE TO THE APPROVAL OF THE IMAGINE NASHUA 2021 MASTER PLAN
NEW BUSINESS — ORDINANCES
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:

ADJOURNMENT

» Community Development 589-3095

Cc ity of Nas h ua Planning and Zoning 589-3096

; 08 Building Safet §89-3080
Community Development Division Code Enforcement 389-3100
City Hall, 229 Main Street, PO Box 2019 ee
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: August 23%, 2021

To: James Donchess, Mayor
Board of Aldermen
Planning Board
Lori Wilshire, President, Board of Aldermen
Donna Graham, Legislative Affairs Manager
Cheryl Lindner, Chief of Staff
Richard A. Dowd Chair, Aldermanic Budget Review Committee
Division/Department Directors
CIC Committee

From: Matt Sullivan, Planning Department Manager/Capital Improvements Committee (CIC) Secretary

Memo: Second Amendment to FY2022 Capital Improvement Program (CIP)

Mayor Donchess and Board of Aldermen Members:

The Capital mprovement Committee voted unanimously at its August 19", 2021 meeting to recommend the
following projects with a ranking of A-1, the highest possible ranking.

The Planning Board, at its regularly scheduled meeting of August 19", 2021, also recommended and
accepted, via a vote of 7-0, the following two (2) amendments to the previously approved/amended FY2022
CIP.

»® Police Body Cameras: The need for the body-worn cameras by Police Department officers is
intended to enhance prosecution, identify, and help complaint investigations, transparency in Law
Enforcement functions, and provide alerts to officer safety situations. The total project cost is
$1,825,304, which will be paid over a period of six (6) years.

« Land Use Code Update: The City’s Land Use Code was last updated in 2004 after the 2002 Master
Plan was completed. Per RSA 674:2, the master plan is required to be updated regularly and is the
foundation of the City's land use codes. With the new Master Plan soon to be adopted the City’s
Land Use Code will need to be updated to implement the vision and goals of that plan. The total
project cost is $200,000.

The second amendment to the FY2022 CIP is attached for your review. Thank you for your consideration of
these critical project amnendmenis.

Sincerely,

Matt Sullivan, Planning Department Manager, CiC Secretary

Addendum 2 FY 2022
CAPITAL
IMPROVEMENTS
PROGRAM

LONG-TERM & SHORT-TERM
PROGRAMS & PROJECTS

SIX-YEAR PLAN OF
REQUESTED PROJECTS

CITY OF NASHUA
PLANNING DEPARTMENT
NASHUA, NEW HAMPSHIRE

August 19, 2021

CAPITAL IMPROVEMENTS COMMITTEE MEMBERS

FISCAL YEAR 2022: CITY OF NASHUA, NEW HAMPSHIRE

Name / Affiliation

Scott LeClair
Nashua City Planning Board
And Citizen Representative

Charles Budris
Citizen Representative

Matt Sullivan

Planning Manager

Nashua City Planning Department
City Charter Member (City Employee)

Bob Canaway
Citizen Representative

Laurence C. Szetela, CPA
Citizen Representative

David Fredette
City Treasurer
City Charter Member (City Employee)

John Griffin
City Comptroller
City Charter Member (City Employee)

David Tencza
Alderman

Jan Schmidt
Alderwoman

CIC Role

Chair, CIC

Vice-Chair, CIC

Secretary, CIC

Aldermanic Representative

Aldermanic Alternate

Planning Department Staff

Matt Sullivan
Planning Manager
City Employee

Marcia Wilkins
Planner |
City Employee

THE FUNCTION OF THE CAPITAL IMPROVEMENTS COMMITTEE

The Capital Improvements Committee (CIC) is a subcommittee of the Nashua City Planning Board
(NCPB). The CIC is an appointed committee, with its composition as follows: four (4) citizens
appointed by the NCPB, the City Treasurer, the City Comptroller, the City Planning Director, and a
liaison of the Board of Aldermen. Historically, one of the citizen members is a NCPB member. In
an annual cycle that begins in late summer and is completed in late spring, the CIC receives,
evaluates, and makes recommendations on capital improvement projects requested by each
municipal department. The CIC's function as an appointed body is advisory in that it makes
recommendations to the NCPB, and then to the Mayor, and Board of Aldermen on priorities for
funding requested capital improvement projects.

IThe CIC process is as follows:|

A.

Late summer: Letters are sent out to Division/Department Heads requesting their detailed
CIP project submittal information for the next fiscal year, in addition to a listing of projects
within a six-year time frame. Each year, Division/Department Heads reassess alll of their prior
project requests and add a new sixth year.

Fall through early winter: The CIC reviews all project requests, conducts site visits to
locations of proposed projects, and schedules public meetings for Division/Department Heads
to present their project requests for the next fiscal year.

Beginning of calendar year: After all requests have been heard, the CIC meets to prioritize
all requested projects.

Late winter: The CIC makes its recommendations to the Nashua City Planning Board
(NCPB), and then to the Mayor, and the Board of Aldermen.

30 days of receipt of the CIC's recommendations: The NCPB may attach its own

amendments to the CIC's recommendations to the Mayor and Board of Aldermen, but such
amendments shall be in the form of supplementary recommendations or comments attached
to the proposed CIP Budget.

Early spring: The Mayor reviews all recommendations regarding the CIP, together with the
rest of the City's budget requests, and makes recommendations for funding to the Board of

Aldermen.

Through the spring: The Budget Committee hearings are held for the proposed CIP Budget
and for City Division/Department budget requests.

At start of Budget Committee hearings: The CIC makes its presentation to the Aldermanic
Budget Committee regarding its recommendations for project funding and the relative
priorities assigned to each, including rationale and justification for those recommendations.

By the end of Spring: The Aldermanic Budget Committee makes its recommendations to
the full Board of Aldermen; a public hearing is held, and by the end of the fiscal year (June
30) the Board of Aldermen adopts the final City Budget.

3

DEFINITION OF A CAPITAL IMPROVEMENT

A capital improvement will be any single project requiring expenditure by the City of $50,000 or
more, and which falls into one of the categories listed below. Projects under $50,000 will only be
considered by the CIC if there are exceptional circumstances.

1. The purchase, construction, replacement or rehabilitation of any physical facility for the
community with an anticipated life in excess of ten (10) years*

The purchase of equipment for any physical facility when first erected or acquired;
Significant equipment purchases.*

The acquisition of property of a permanent nature;

The acquisition of land or interests in land;

The construction, reconstruction, or major improvement of public facilities such as highways
and sewerage lines;

Any other expenditure which increases the physical assets of the community;

8. Surveys or studies relative to the aforementioned items or of significant value to the
Community; and

9. The purchase of wheeled vehicles or motorized equipment having an anticipated life of over
twelve (12) years, and which are not included in the City's Capital Equipment Reserve Fund.

Oak wknd

™

[DEFINITION OF PRIORITY CATEGORIES:|

In order to evaluate each proposed capital improvement project with other projects for the same
department, and with projects from other departments, the Committee utilizes the following priority
categories:

A Rating. Essential (highest priority) - Projects which are required to complete or renovate a major
public improvement; projects which will remedy a condition dangerous to the health, safety,
and welfare of the public; or projects which will provide facilities for a critically needed
community program.

B Rating. Desirable (second priority) - Projects which will benefit the community; whose validity of
planning and timing have been established.

C Rating. Acceptable (third priority) - Projects which are adequately planned, but which can be
postponed if budget reductions are necessary.

D Rating. Deferrable (fourth priority) - Projects which are definitely recommended for postponement
or elimination from the capital improvements program since they pose serious questions of
adequate planning, proper timing, or community need.

E Rating. Other - Those projects presented as capital improvement projects by various departments
but which in the CIC's opinion do not meet the definition of a capital improvement project as
such or which are more appropriately funded in another manner, Non-prioritized.

* Amended by the CIC February 15, 1994 for the FY 96' process.

4

ICHARTER AND RELATED LAWS, NASHUA REVISED ORDINANCES|

§ 77-a. Capital Improvements Committee

(a)

(b)

(c)

(d)

Establishment and purpose.

There is hereby established, as a subcommittee of the City Planning Board, Capital
Improvements Committee with the responsibility of preparing a six-year Capital Improvement
Program and a one-year capital improvement budget for the consideration of the mayor and
Board of Aldermen. It is also the responsibility of the committee to annually review the
progress of approved capital improvement projects and annually update and revise its six-
year program and one-year budget.

Requests for capital improvement projects.

All requests for capital improvement projects, as defined by the committee, shall be referred
to the committee for a recommendation prior to any formal commitment by the city to proceed.
All departments shall supply the necessary information required by the committee to properly
conduct their review.

Membership and term of office.

(1) The committee shall consist of four citizen members appointed by the City Planning
Board, the City Treasurer, the City Comptroller, the City Planning Director and a member
of the Board of Aldermen appointed by it.

(2) Terms of office shall, for ex-officio members, coincide with their terms of office and, for
citizen members, be for a two-year term with two of the four terms ending in alternate
years.

Responsibilities. The committee shall have the following responsibilities:

(1) To receive, evaluate and make recommendations on capital improvement projects
requested by each municipal department. To the extent feasible, the review of each
project shall be premised upon the master plan for the city of Nashua or parts thereof,
as amended from time to time;

(2) The committee shall recommend to the City Planning Board those capital improvement
projects, which should be considered in the ensuing six-year period, and those which
should be deferred beyond;

(3) The committee shall also recommend to the City Planning Board those capital
improvement projects which should be considered in the coming year's fiscal budget for
the city;

(4) The committee shall also include in its report to the City Planning Board the financial
effects of the proposed capital improvements program;