Search

AGENDA MEETING OF THE BOARD OF ALDERMEN JANUARY 14, 2020

1.

Q(a).

9(b).

10.

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
PLEDGE TO THE FLAG LED BY ALDERWOMAN ELIZABETH LU
ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITIONS

READING OF MINUTES OF PREVIOUS MEETINGS

Board of Aldermen... 2.0... cece cece ec ee cee cee eee net eee eee een eeabeeaeeneeeee eee eeeeaeeeeeea 12/23/2019
Special Board of AIGErMen......... 06. cece cece cc cee ee ree eee nee ee eee et eee eae eee nee net een ees 01/02/2020
Organizational Meeting of the Board of Aldermen..................:cccesseeeeceee eee tenanes 01/05/2020

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS - None

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON
THIS EVENING

COMMUNICATIONS REQUIRING FINAL APPROVAL
From: Mayor Jim Donchess
Re: Nashua Public Library’s Contract Award for a Three-Year Service Agreement with Palmer and
Sicard in the amount of $2,456
PETITIONS - None
NOMINATIONS, APPOINTMENTS AND ELECTIONS
Appointments by the Mayor
Animal Dog Park and Advisory Committee
Megan Villacis (New Appointment) Term to Expire: January 31, 2023
78 Beauview Avenue
Nashua, NH 03064
Conservation Commission
Joel Ackerman (New Appointment) Term to Expire: December 31, 2020

13 Woodcrest Drive
Nashua, NH 03062

Downtown Improvement Committee

Edward Hayes (Reappointment) Term to Expire: December 31, 2022
137 Main Street
Nashua, NH 03060

Steve Saxe (Reappointment) Term to Expire: December 31, 2022
74 Musket Drive

Nashua, NH 03062

Amanda Schneck, (Reappointment) Term to Expire: December 31, 2022
26 Chester Street

Nashua, NH 03064

James Tobin (Reappointment) Term to Expire: November 2, 2022
36 Dogwood Drive
Nashua, NH 03062

Historic District Commission
Mariellen MacKay (Reappointment) Term to Expire: December 31, 2020

9 Webster Street
Nashua, NH 03064

Hunt Legacy Trustees

Arthur Olsson (Reappointment) Term to Expire: December 31, 2021
169 Coburn Woods
Nashua, NH 03063

lra F. Harris Lecture Trustees
Judith Cudhea (Reappointment) Term to Expire: December 31, 2021
2 Rogers Street
Nashua, NH 03064
11. REPORTS OF COMMITTEE - None
12. CONFIRMATION OF MAYOR'S APPOINTMENTS - None
UNFINISHED BUSINESS — RESOLUTIONS - None
UNFINISHED BUSINESS — ORDINANCES - None
NEW BUSINESS — RESOLUTIONS
R-20-001
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
SECOND AMENDMENT TO R-18-001 “AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE

BONDS NOT TO EXCEED THE AMOUNT OF FIFTEEN MILLION FIVE HUNDRED THOUSAND
DOLLARS ($15,500,000) FOR THE PERFORMING ARTS CENTER LOCATED AT 201 MAIN STREET”

R-20-002
Endorsers: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $294,000 FROM THE COMMUNITY
DEVELOPMENT FINANCE AUTHORITY INTO CAPITAL PROJECT GRANT ACTIVITY “INVESTMENT
TAX CREDIT PROGRAM FOR THE PERFORMING ARTS CENTER”

R-20-003
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
AUTHORIZING THE FILING OF APPLICATIONS AND EXECUTION OF GRANT AGREEMENTS WITH
THE U.S. DEPARTMENT OF TRANSPORTATION FOR GRANTS UNDER THE URBAN MASS
TRANSPORTATION ACT OF 1964, AS AMENDED, FOR FISCAL YEARS 2021 AND 2022

R-20-004
Endorsers: Mayor Jim Donchess
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $350,000 OF FY2020 UNANTICIPATED
REVENUE FROM DEPARTMENT #152 “FIRE”, ACCOUNTING CLASSIFICATION #44 “CHARGES FOR
SERVICES” INTO DEPARTMENT #152 “FIRE”, ACCOUNTING CLASSIFICATION #51 “SALARIES &
WAGES”

R-20-005
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
APPROVING THE USE OF U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HOME
INVESTMENTPARTNERSHIP PROGRAM FUNDS BY HABITAT FOR HUMANITY FOR 10 PAXTON
TERRACE

R-20-006
Endorsers: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $290,000 FROM THE STATE OF NEW
HAMPSHIRE, DEPARTMENT OF SAFETY INTO POLICE GRANT ACTIVITY “FY2020 OPIOID ABUSE
REDUCTION INITIATIVE (OARI) GRANT”

R-20-007
Endorsers: Mayor Jim Donchess
Alderman June M. Caron
CHANGING THE PURPOSE OF FUNDS FOR A PARKS & RECREATION CAPITAL IMPROVEMENT
PROJECT FROM “CROWN HILL POOL REPAIRS” TO “ROTARY POOL FILTER REPLACEMENT”

R-20-008
Endorsers: Alderman-at-Large David C. Tencza
Alderman Richard A. Dowd
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF ONE MILLION FOUR HUNDRED THOUSAND DOLLARS ($1,400,000) TO PURCHASE A
NEW 2020 PIERCE ARROW XT RED AERIAL LADDER TRUCK FOR THE FIRE DEPARTMENT

R-20-009
Endorsers: Mayor Jim Donchess
ESTABLISHING AN ELECTRIC AGGREGATION COMMITTEE

NEW BUSINESS — ORDINANCES

O-20-001
Endorser: Alderman-at-Large Ben Clemons
EXTENDING THE HOURS OF SALE OF ALCOHOLIC BEVERAGES BY ON-PREMISES LICENSEES TO
2:00 A.M.

O-20-002
Endorser: Alderman-at-Large Ben Clemons
ESTABLISHING ELECTION POLL HOURS

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 1/9/20

Re: Nashua Public Library’s Contract Award for a Service Agreement with Palmer and Sicard

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Bo rd of Aldermen before th tract shall become binding on the

City.

the following contract:

Nashua Public Library’s Con icard. This is a three (3)

year contract.

229 Main Street + PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH. gov

=m Nashua
e@®= Public

Ge = =CLibrary

January 9, 2020

To: Board of Aldermen
From: Jennifer McCormack, Director
RE: Service agreement with Palmer and Sicard

The library would like to enter into a new service agreement with Palmer and Sicard spanning the years
2020-2022 in the amount of $2,456.00. This service agreement includes regular seasonal maintenance
visits and a competitive rate for any repairs outside of those routine visits. Palmer and Sicard installed
our new boiler plant several years ago and has been providing our preventive maintenance and repairs
since 2016, having a multi-year agreement with Palmer and Sicard insures that the system is regularly

maintained and that we have immediate access to their technicians for urgent repairs.

This maintenance agreement and other repairs are budgeted for in the library’s regular appropriations.

Jennifer McCormack

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

oft see

Page | of 1

me HVAC Preventative Maintenance

@ PALMER a Toposal
&§ ] CAR D. INE, 140 Epping Road

2 Exeter, New Hampshire 03833
Enerey Services Division Office: (603) 929-0910

Fax: (603) 929-0973

Proposal Submitted to: Phone: Dute:

City of Nashua 603-589-4620 December 13,
Street: Job Location:

229 Main Street Nashua Public Library, 2 Court Street Nashua, NH 03060
Cin. State and Zin Code: Contuct:

Nashua, NH 03060 Jennifer McCormack

We propose hereby to furnish material and labor - complete in accordance with specifications below, for the sum of:

Two Thousand Four Hundred Fifty-Six and 00/100 dollars (2,456.00) per year

Payment to be made as follows:
Semi-annual payments of $1,228.00 in advance

Contract valid January 1, 2020 through December 31, 2022.

and will become an extea charge over and above the estimate. All agreements

All material is ruaranteed to be as specified, Ali work to be completed ina ‘ * f
workmanlike manner according to standard practices. Any alteration or deviation fom Authoy d Signa,
specifications below involving extra costs will be executed only upon written orders, Ont NAIL,

contingent upon strikes, accidents or delays beyond our control, Owner to carry fire, Marc Dion, Service Manager

Compensation insurance. days

tomado and other necessary insurance. Our workers are fully covered by Workmen's Note: This proposal may be withdrawn by us if not accepted within 30

We hereby submit specifications and estimates for: Our Basic Service Agreement Which Includes 2 visits per year.
One full inspection per year (this includes filter change and coil cleaning) and one additional filter

change)

Equipment included:
(3) Split Systems (4) Condensers (2) Pumps (3) Condensers

Filter changes and Inspections will be done quarterly, at our discretion, and during our off peak season, Filters, belts, and general lubrication

parts are included in this contract, Service Agreement customers always receive our preferred discount on parts.

We will inspect and replace Filters and Belts as needed. We will inspect all parts of equipment necessary for proper operation of equipment
in season, We will supply copies of work invoices for the work performed and upon your request, we can supply copies of our equipment

inspection sheets. Advance notice required for same day delivery of inspection sheets.

We will perform emergency service, between inspections, at the follawing rates:

Regular hours: Preferred Rate $90 After hours: Off-hours Rate $135 Sunday / Holidays: Off-hours Rate $180

Service calls for non-HVAC related issues, or service issues due to negligence or non-maintenance, will be billed at normal rates. This
contract is subject to price revision and/or cancellation upon written notice by you or us 30 days prior to the anniversary date.

Exclusions: Any damage done by fire, floods, Acts of God, improper use of equipment, or unauthorized work done by other vendors,
Changes to system made by Government regulations, codes, or insurance requirements, Parts of equipment subject to wear beyond our
control: Structural supports, sheet metal, ductwork, coils, cabinets, etc. High voltage wiring, disconnects, and circuit breakers.

Palmer and Sicard invoices are payable upon receipt.

Acceptance of Proposal — The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized

to do the work as specified. Payment will be made as outlined above.

Date of Acceptance: Authorized Signature:

CONTRACT FOR INDEPENDENT CONTRACTOR

NASHUA LIBRARY HVAC SERVICE AGREEMENT

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

Palmer and Sicard

140 EPPING RD. EXETER, NH 03833

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B-- Pricing Summary

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms
of the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor shall furnish

all services, equipment, and materials and shall perform all operations necessary and required to carry out and
perform in accordance with the terms and conditions of the contract the work described.

AG 1 of 3

Scope of Work
Phase IA archaeological sensitivity assessment and Phase IB intensive archacological investigation
East Hollis & Bridge Street Intersection Improvement Project NHDOT 16314
Nashua, New Hampshire
September 1, 2021

Independent Archaeological Consulting, LLC (IAC) proposes to complete a Phase IA archaeological
sensitivity assessment for the Intersection Improvement Project of East Hollis and Bridge Streets in Nashua,
New Hampshire. Pre-Contact Native American archaeology specialist Jacob Tumelaire, MA, RPA, and
Post-Contact archaeologist Jessica Cofelice, MA, RPA will serve as co-Principal Investigators for the
project. The pair has more than 10 years of experience in northern New England contract archaeology and
they both meet and exceed the Secretary of Interior 36-CFR-61 standards for professional archaeologists.

The project area falls within the Nashua-Hudson zone of asbestos disposal, with at least known three
asbestos disposal sites (ADS) within the boundaries of the study area. Prior to fieldwork, IAC will
coordinate with NHDES about asbestos hazards and instruct staff about the health risks from asbestos
exposure and how to detect potentially hazardous materials in the field.

The background research will comprise the review of known archaeological site files via NHDHR’s online
database (EMMIT), soil types, terrain, and surficial geology. Desktop review will also include historic
NHDOT project plans, particularly for 1970 construction of the bridge over the Merrimack River (NHDOT
C-7721). Ms. Cofelice will compare the 1970 existing conditions plans to historical atlases and maps to
consider the location of Post-Contact archacological features. [AC will conduct a field inspection as the
final component of the Phase IA assessment; if portions of the project area are found to be sensitive,
archaeologists will flag the locations for Dig Safe. IAC will prepare a report summarizing the results of the
Phase JA review prior to conducting any Phase IB testing.

At this juncture, we estimate that the Phase IB intensive archaeological investigation will comprise the hand
excavation of at least 30 shovel test pits, each measuring 0.5 m by 0.5 m, with four larger 1-m-x-1-m test
units to penetrate anticipated alluvial deposits. Archaeologists will maintain a buffer of a minimum of 20
m (66 ft) from known ADS locations, and if they encounter asbestos in testholes, they will halt excavation
and backfill. The Phase IB field effort will continue over the course of four days, with the assistance of
four archaeological technicians. IAC will augment the hand excavation with two days of mechanical
trenching with a small backhoe or excavator, operated by Mr. Tumelaire.

All artifacts, fieldnotes, photos, and other documentation will be returned to the IAC laboratory in Dover
for processing and analysis. IAC will catalog any recovered cultural materials and register any new
archaeological sites. The deliverable for the entire Phase IA-IB effort will be a single report incorporating
the Phase IA background research and the results from the Phase IB subsurface testing.

The New Hampshire Division of Historical Resources (NHDHR) has recently released guidelines for
artifact curation with stringent rules about artifact preparation and curation standards. The proposal
therefore includes time to contact landowners, prepare and package artifacts, complete required forms, and
compile fieldnotes per the NHDHR guidelines. We’ve also included $350.00 for curation costs, the price
set by NHDHR to receive a single box of artifacts for permanent curation. We’ve estimated these costs
based on expected artifact yield.

If you have any questions about the proposal, please do not hesitate to contact Jacob Tumelaire at
jtumelaire@iac-llc.net or by phone at 603-430-2970.

DESCRIPTION OF SERVICE:
» Basic service agreement and established hourly rates for repair. See attached.

3. PERIOD OF PERFORMANCE. Independent Contractor shall perform and complete all work within the
time periods set forth, which shall only be altered by mutually approved written agreement to extend the
period of performance or by termination in accordance with the terms of the contract. Independent
Contractor shall begin performance upon receipt of an Executed Contract and a valid Purchase Order
issued from the City of Nashua.

The term of the contract will be for Two (2) years, with options for a XXX and XXX year of service.
The base contract will commence on or about January 1, 2020 and terminating on December 31, 2022,
unless extended by amendment. Each year is subject to annual budget appropriations and at the City of
Nashua's sole discretion. A separate/amended purchase order shall be issued for each year of the contract.

4, COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed
Two thousand four hundred and fifty-six and 00/100 _ Dollars ($ 2,456 )

The Contract Sum shall include all items and services necessary for the proper execution and
completion of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua, Independent
Contractor shall submit an itemized Application for Payment for operations completed in accordance
with the values stated in the Agreement. Such applications shall be supported by such data substantiating
the Independent Contractor’s right to payment as the City of Nashua may reasonably require.
Independent Contractor shall submit monthly requests for payment for services performed under this
agreement directly to:

> Electronically via email to VendorAPInvoices@NashuaNH. gov

OR
> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua
requires that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Applications for Payment shall be submitted no later than fifteen (15) days after the end of each month,
The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall become effective upon the date of execution
by the City of Nashua.

AG 2 of 3