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Board Of Aldermen - Agenda - 4/28/2020 - P9

By dnadmin on Sun, 11/06/2022 - 23:14
Document Date
Fri, 04/24/2020 - 17:47
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/28/2020 - 00:00
Page Number
9
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__042820…

THE CITY OF NASHUA “The Cate City’

Finanetal Services

Purchasing Departurent

March 26, 2020
Memo #20-092

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FY21 UNLEADED FUEL CONTRACT —- CITY OF NASHUA (VALUE ESTIMATED

$337,986)
DEPARTMENT: 186 TRANSPORTATION; FUND: VARIOUS DEPARTMENT'S

GENERAL FUNDS AND GRANT FUNDS

Please see attached communication to Mayor Jim Donchess from Camille Pattison, Transportation
Manager, dated March 718, 2020 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Transportation Manager and the Purchasing Department recommend the award of the contract with
an estimated amount of $337,986 to Global Montello Group Corp. of Waltham, MA.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: C. Pattison J. Graziano

229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603)
589-3233

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Board Of Aldermen - Agenda - 4/28/2020 - P9

Board Of Aldermen - Agenda - 4/28/2020 - P10

By dnadmin on Sun, 11/06/2022 - 23:14
Document Date
Fri, 04/24/2020 - 17:47
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/28/2020 - 00:00
Page Number
10
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__042820…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: 4/16/2020

Re: Contract award for 2019 CIPP Program — Change Order 2

NRO § 5-90 (E) states that approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting for
final approval prior to award of the contract

referenced contract at thei
Board of Aldermen for the :

Donna Graham, Legisl:

229 Main Street + PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www. NashuaNH. gov

Page Image
Board Of Aldermen - Agenda - 4/28/2020 - P10

Board Of Aldermen - Agenda - 4/28/2020 - P11

By dnadmin on Sun, 11/06/2022 - 23:14
Document Date
Fri, 04/24/2020 - 17:47
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/28/2020 - 00:00
Page Number
11
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__042820…

| THE CITY OF NASHUA “the Gate City

Administrative Services

Purchasing Department

April 9, 2020
Memo #20-095

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 CIPP PROGRAM — CHANGE ORDER 2 (VALUE: $1,500,000)
DEPARTMENT: 169 WASTEWATER; FUND: BOND

Please see the attached communication from Daniel Hudson, P.E., City Engineer, dated April 8, 2020 for
information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000} A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (April 8, 2020 BPW meeting) and the Purchasing Department

recommend the approval of Change Order 2 in an amount of $1,5000,000 to Kenyon Pipeline
Inspection of Queensbury, NY.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: D Hudson L Fauteux

29 Main Street * Nashua, New Hampshire 03061 + Phone (603) 589-3330 + Fax (603)
589-3233

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Board Of Aldermen - Agenda - 4/28/2020 - P11

Board Of Aldermen - Agenda - 4/28/2020 - P12

By dnadmin on Sun, 11/06/2022 - 23:14
Document Date
Fri, 04/24/2020 - 17:47
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/28/2020 - 00:00
Page Number
12
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__042820…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Mayor Jim Donchess
Date: 4/16/2020

Re: Contract for Mavel Turbine, Generator, and Controls for Jackson Falls Turbine Replacement

NRO § 5-90 (E) states that approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the. Board’of Aldermen next regularly scheduled meeting for
final approval prior to award of tt

Cc
Donna Graham, Legi

229 Main Street * PO Box 2019 » Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

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Board Of Aldermen - Agenda - 4/28/2020 - P12

Finance Committee - Agenda - 2/2/2022 - P42

By dnadmin on Sun, 11/06/2022 - 21:40
Document Date
Fri, 01/28/2022 - 14:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/02/2022 - 00:00
Page Number
42
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__020220…

10.

11.

12.

13.

14.

Indemnification. Regardless of any coverage provided by any insurance, Independent
Contractor agrees to indemnify and hold harmless the City of Nashua, its agents, officials,
employees and authorized representatives and their employees from and against any and
all suits, causes of action, legal or administrative proceedings, arbitrations, claims,
demands, damages, liabilities, interest, attorney’s fees, costs and expenses of any kind or
nature in any manner caused, occasioned, or contributed to in whole or in part by reason of
any negligent act, omission, or fault or willful misconduct, whether active or passive, of
Independent Contractor or of anyone acting under its direction or control or on its behalf
in connection with or incidental to the performance of this contract. Independent
Contractor’s indemnity and hold harmless obligations, or portions thereof, shall not apply
to liability caused by the sole negligence or willful misconduct of the party indemnified or
held harmless.

Fiscal Contingency. All payments under this contract are contingent upon the availability
to the City of Nashua of the necessary funds. This contract shall terminate and the City of
Nashua's obligations under it shall be extinguished at the end of any fiscal year in which
the City of Nashua fails to appropriate monies for the ensuing fiscal year sufficient for the
performance of this contract.

Nothing in this contract shall be construed to provide Independent Contractor with a right
of payment over any other entity. Any funds obligated by the City of Nashua under this
contract that are not paid to Independent Contractor shall automatically revert to the City
of Nashua’s discretionary control upon the completion, termination, or cancellation of the
agreement. The City of Nashua shall not have any obligation to re-award or to provide, in
any manner, the unexpended funds to Independent Contractor. Independent Contractor
shall have no claim of any sort to the unexpended funds.

Compensation. Review by the City of Nashua of Independent Contractor's submitted
invoice will be promptly accomplished by the City of Nashua. If there is insufficient
information, the City of Nashua may require Independent Contractor to submit additional
information. Unless the City of Nashua, in its sole discretion, decides otherwise, the City
of Nashua shall pay Independent Contractor in full within 30 days of approval of the
submitted invoice forms.

Assignment, Transfer, Delegation, or Subcontracting. Independent Contractor shall not
assign, transfer, delegate, or subcontract any rights, obligations, or duties under this
contract without the prior written consent of the City of Nashua. Any such assignment,
transfer, delegation, or subcontracting without the prior written consent of the City of
Nashua is void. Any consent of the City of Nashua to any assignment, transfer, delegation,
or subcontracting shall only apply to the incidents expressed and provided for in the written
consent and shall not be deemed to be a consent to any subsequent assignment, transfer,
delegation, or subcontracting. Any such assignment, transfer, delegation, or subcontract
shall require compliance with or shall incorporate all terms and conditions set forth in this
agreement, including all incorporated Exhibits and written amendments or modifications.
Subject to the foregoing provisions, the contract inures to the benefit of, and is binding
upon, the successors and assigns of the parties.

Final Acceptance. Upon completion of all work under the contract, Independent
Contractor shall notify the City of Nashua in writing of the date of the completion of the
work and request confirmation of the completion from the City of Nashua. Upon receipt
of the notice, the City of Nashua shall confirm to Independent Contractor in writing that

GC 7 of 9

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Finance Committee - Agenda - 2/2/2022 - P42

Board Of Aldermen - Agenda - 4/28/2020 - P13

By dnadmin on Sun, 11/06/2022 - 23:14
Document Date
Fri, 04/24/2020 - 17:47
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/28/2020 - 00:00
Page Number
13
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__042820…

| THE CITY OF NASHUA “The Cate City’

Administrative Services

Purchasing Department

April 9, 2020

Memo #20-099

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR MAVEL TURBINE, GENERATOR, AND CONTROLS FOR JACKSON
FALLS TURBINE REPLACEMEN (VALUE $1,271,700)
DEPARTMENT: 170 HYDROELECTRIC OPERATIONS; FUNDS: BOND

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated April 3, 2020 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Community Development Department, Hydroelectric Operations and the Purchasing Department

recommend the award of this contract to Mavel Americas, Inc. of Boston, MA in an amount of
$1,271,700.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: S. Marchant J. Graziano

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 » Fax (603)
589-3233

Page Image
Board Of Aldermen - Agenda - 4/28/2020 - P13

Board Of Aldermen - Agenda - 4/28/2020 - P14

By dnadmin on Sun, 11/06/2022 - 23:14
Document Date
Fri, 04/24/2020 - 17:47
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/28/2020 - 00:00
Page Number
14
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__042820…

Proposed Amendments made in Human Affairs — 4/21/20 AMENDED
R-20-029

RESOLUTION

RELATIVE TO ACCEPTING CDBG FUNDING UNDER THE 2020 CARES ACT;
AMENDING THE FY2020 HUD ANNUAL ACTION PLAN TO REPROGRAM
EXISTING CDBG FUNDING; AND-TO CREATE A COVID-19 IMPACT PROGRAM;
and AMEND THE CITIZEN PARTICIPATION PLAN TO RESPOND TO COVID-19

CITY OF NASHUA

In the Year Two Thousand Eighteen
RESOLVED by the Board of Aldermen of the City of Nashua

WHEREAS the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) included
additional funding to be distributed pursuant to section 106 of the Housing and Community
Development Act of 1974 (42 U.S.C. 5306) to grantees that received allocations pursuant to that
same formula in fiscal year 2020; and

WHEREAS the City shall receive an additional award of $390,913 from the U.S. Department of
Housing and Urban Development (HUD) to prevent, prepare for, and respond to coronavirus;
and

WHEREAS the City also wishes to amend its FY2020 HUD Annual Action Plan by
reprogramming existing CDBG funds to prevent, prepare for, and respond to coronavirus; and

WHEREAS the CARES Act contains provisions to allow grantees to utilize expedited
procedures to prepare, propose, modify, or amend its statement of activities for grants from
amounts made available under CARES Act as well as funding under our FY2020; and

WHEREAS the City further wishes to create a new program to respond to the economic impact
of the coronavirus utilizing these CDBG funds and other resources available to the City.

NOW THEREFORE, BE IT RESOLVED by the Board of Aldermen of the City of Nashua
that the COVID-19 Impact Fund Program shall be created to assist in the stabilization of existing
small businesses and non-profits within the City that have had significant disruption due to the
impact of COVID-19, consistent with the published guidelines for said new Program;

BE IT FURTHER RESOLVED that the CDBG CARES Act funding of $390,913 shall be
accepted and allocated to the COVID-19 Impact Fund Program;

Page Image
Board Of Aldermen - Agenda - 4/28/2020 - P14

Board Of Aldermen - Agenda - 4/28/2020 - P15

By dnadmin on Sun, 11/06/2022 - 23:14
Document Date
Fri, 04/24/2020 - 17:47
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/28/2020 - 00:00
Page Number
15
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__042820…

BE IT FURTHER RESOLVED that the FY2020 HUD Annual Action Plan shall be amended
to reprogram and allocate a total of $251,775.00 to the COVID-19 Impact Fund Program as

follows:

RESOLUTION R-20-029
1. FY20E for All $40,000.00
2. FY20 Contingency $8,049.00
3. FY20 PLUS Company balance $1,525.00
4. FY20 Children's Home balance $14,549.00
5. FY20 Youth Council balance $6,125.00
6. FY19E for All $70,000.00
7. FY19 Splash Pad @ Rotary Park $70,000.00
8. FY19 Administration $2,467.00
9. FY19 Nashua Center lighting project balance $420.44
10. FY19 Nashua PAL lighting project balance $4,329.00
11. FY19 Arlington St Center Director balance $20,333.46
12. FY19 Construction Management $1,052.00
13. FY18 Crown Hill Pool balance $4,024.00
14. FY18 Administration $73.40
15. FY17 Vietnam Vet's basketball court balance $8,827.70

BE IT FURTHER RESOLVED that the current Citizen Participation Plan for the HUD

Consolidated Planning Process24 CFR Part 91.105 be amended to reflect the expedited public

participation provisions outlined in the CARES Act as follows:
In order to expeditiously prevent, prepare and respond to COVID-19 using HUD funding, the
comment period for substantial amendments to the Citizen Participation Plan shall be
reduced from 14 calendar days to at least five (5) calendar days: that the comment period for
draft Consolidated Plan/Action Plans and/or substantial amendments to the Plans shall be
reduced from 30 calendar days to at least five (5) calendar days: that these 5-day comment
periods may run concurrently, following a virtual public meeting of the Human Affairs
Committee: that no public notices will be required to run in the Nashua Telegraph: and that
no physical notices will be posted in public buildings. Comments shall be submitted to the
Urbans Department. All comments, questions and responses will be posted to the Urban
Programs Department webpage. Individuals who are unable to submit comments via email
may call 603-589-3087 and leave their comment in a voicemail.

BE IT FURTHER RESOLVED that the Mayor be, and hereby is, authorized to execute all
understandings, assurances and agreements as required therein.

Page Image
Board Of Aldermen - Agenda - 4/28/2020 - P15

Board Of Aldermen - Agenda - 4/28/2020 - P16

By dnadmin on Sun, 11/06/2022 - 23:14
Document Date
Fri, 04/24/2020 - 17:47
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/28/2020 - 00:00
Page Number
16
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__042820…

R-20-030

RESOLUTION

RELATIVE TO THE TRANSFER OF $10,000 WITHIN DEPARTMENT 156
“EMERGENCY MANAGEMENT”, FROM ACCOUNT 54407 “SOFTWARE
MAINTENANCE” TO ACCOUNT 31300 “PAYROLL - OVERTIME”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that $10,000 be transferred
within Department 156 “Emergency Management”, from Account 54407 “Software
Maintenance” to Account 51300 “Payroll - Overtime” for the purpose of funding non-budgeted
overtime costs related to the Coronavirus 2019 Pandemic (COVID-19).

Page Image
Board Of Aldermen - Agenda - 4/28/2020 - P16

Board Of Aldermen - Agenda - 4/28/2020 - P17

By dnadmin on Sun, 11/06/2022 - 23:14
Document Date
Fri, 04/24/2020 - 17:47
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 04/28/2020 - 00:00
Page Number
17
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__042820…

LEGISLATIVE YEAR 2020
RESOLUTION: R-20-030
PURPOSE: Relative to the transfer of $10,000 within Department 156

“Emergency Management”, from Account 54407 “Software
Maintenance” to Account 51300 “Payroll - Overtime”

SPONSOR(S): Mayor Jim Donchess

COMMITTEE

ASSIGNMENT:

FISCAL NOTE: Transfers F¥2020 available budget from a non-payroll account

to a payroll account within the Emergency Management
Department and reduces FY2020 surplus.

ANALYSIS

This resolution authorizes a transfer from software maintenance within the Emergency
Management Department in the amount of $10,000 for the funding of non-budgeted overtime
costs related to the Coronavirus 2019 Pandemic (COVID-19).

NRO 5-130, D provides that “no funds shall be transferred from any appropriated nonpayroll
account to any payroll account within the same department, fund or agency, or from one
department, fund or agency to another, unless authorized by special action of the Board of
Aldermen.”

NRO 5-130, H provides that “when proposed legislation to transfer or re-appropriate a particular
appropriation or purpose thereof has had its first reading, such funds shall not be expended or
transferred while the legislation is pending”.

Approved as to account Financial Services Division
structure, numbers and

amount: By: /s/ John Griffin
Approved as to form: Office of Corporation Counsel

By: Drew Andale
Date: ft Ri Brrh PvP

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Board Of Aldermen - Agenda - 4/28/2020 - P17

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