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City of Nashua

Purchasing Department (603) 589-3330
Administrative Services Division Fax (603) 594-3233
229 Main Street - Nashua, NH 03060

November 23, 2021

TO: Mayor Donchess
Finance Committee

SUBJECT: Change Order to Engineering Services for Canal Street Bridge Improvements not to
exceed $5,107 funded from account 53107/Fund: Capital

Please see attached communications from Daniel Hudson, City Engineer, dated November 18, 2021 for
project specific details related to this project change order.

The City previously entered into a contract as follows:

Vendor: Fuss & O'Neil

Original Contract Approval Amount: $42,543

Original Finance Date: 7/5/2018 (Memo 19-004)

Total Value of all Change Orders Previously Executed: $24,842

Change Orders to Contract:

CO# Change Detail Change Value
1 Amendment #1 for additional environmental review & rebidding in $24,842.00
March 2021
2 Amendment #2 is to cover the concrete barrier damaged in a vehicle $5,107.00
crash in July 2021 as well as some additional recommended minor
repairs
Change Order Total: $29,949.00

The Board of Public Works (11/18/21 BPW meeting), the Division of Public Works: Admin/Engineering
and the Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Hudson
C O'Connor

To:

From:

Re:

D. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 18, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

Canal St Bridge Repairs - Design Amendment No. 2

To approve Amendment No. 2 of the Canal St Bridge Repairs design contract with
Fuss & O'Neill, Inc. of Manchester, NH in an amount of $5,107. Funding will be
through Department: 161 Streets; Fund: Capital; Activity: Bridge Rehabilitation.

Amendment No. 2 letter from Fuss & O'Neill, Inc.

The Canal Street Bridge over the Nashua River is part of a critical east-west arterial
roadway traversed by approximately 30,000 vehicles per day. NHDOT periodically
inspects the bridge and has given it a rating of poor for the substructure, due to
concrete issues at the east abutment and center pier. In 2018, engineering consultant
Fuss & O'Neill was contracted to complete the design of repairs and provide
construction services for $42,543. In March 2021, Amendment No. | for $24,842
was required to cover additional environmental review and for rebidding, as an
initial bidding effort resulted in high bids, due to contractor concerns with water
levels in the Nashua River, a prime wetland.

In July 2021, a vehicle crash damaged the concrete barrier at the southwest
overlook. Additional design efforts are required to detail the necessary repairs.
DPW is currently in discussions with Risk Management to recuperate this cost
($3,577) via an insurance settlement. Also, it has been determined to be
advantageous to incorporate additional minor repairs in close proximity to the
vehicle damage area. Amendment No. 2 will address the above items.

AMENDMENT NO.2
TO
AGREEMENT BETWEEN

CITY OF NASHUA, NEW HAMPSHIRE
AND
FUSS & O’NEILL, INC.
FOR
PROFESSIONAL SERVICES

This AMENDMENT No.2 made the day of , 2021, by and between The City of
Nashua, New Hampshire, (hereinafter called OWNER), and Fuss & O’Neill, Inc. (hereinafter called
ENGINEER).

WHEREAS, an AGREEMENT was entered into on September 10, 2018 and amended on March 11, 2021
between the OWNER and ENGINEER, which AGREEMENT is entitled “Canal St. Over Nashua River
Bridge Repairs. ”.

hereinafter referred to as AGREEMENT.

WHEREAS, the ENGINEER is requesting supplementary funds to perform an assessment of the concrete
rail damaged from a recent vehicle impact as well as develop repair details to be added to the current project
plans in accordance with attached EXHIBIT A- Scope of Work dated September 16, 2021.

Payment will be made in accordance with the original agreement based on hours and rates by labor category
with mark-up and incidental expenses in accordance with the attached fee, as modified for this amendment.

Task Original | Amend-1 | Amended | Amend-2 | Amended
Contract Amt Contract Amt Contract
Budget Budget Budget
Amt Amt Amt

Services

Weephole Installation $9,783 $0 $9,783 $0 $9,783

Concrete

Repairs $20,865 | $22,642 | $43,507 $0 $43,507

Repairs Due to Impact

& Additional Rail $0 $0 $0 $5,107 $5,107

Repairs

Expenses

Fuss & O'Neill $395 $800 $1,195 $0 $1,195

Haley & Aldrich $1,500 $0 $1,500 $0 $1,500

Gove Environmental $0 $1,400 $1,400 $0 $1,400

Materials Testing $10,000 $10,000 $10,000

TOTALS | $42,543 | $24,842 | $67,385 | $5,107 | $72,492

Page 1 of 2
Amendment 2
Professional Services
Canal St. Over Nashua River Bridge Repairs

NOW, THEREFORE, in consideration of said AGREEMENT and other good and valuable considerations, it

is hereby agreed and acknowledged by and between OWNER and ENGINEER to amend the AGREEMENT,
as follows:

The AGREEMENT shall be further amended to include this Amendment, a copy of which shall be attached
thereto and made a part thereof.

1. Article 4- COMPENSATION, as follows:
Professional Engineer agrees to perform the work for a total cost not to exceed

Seventy-Two Thousand Four Hundred Ninety-Two and 00/100 Dollars ($72,492.00)

IN WITNESS WHEREOF, the parties hereto have made and executed this AMENDMENT to said
AGREEMENT as of the day and year first above written.

ohh

CITY OF NASHUA, NH (signature) ( Fuss & O°NEIKL, NC (signature)
James W. Donchess, Mayor JoAnn Fryer, PE, Senior Vice President
(Printed Name and Title) (Printed Name and Title)
11/5/2021
Date Date

Page 2 of 2

FUSS & O’NEILL

EXHIBIT A

September 16, 2021

Mr. Joe Mendola

City of Nashua

Division of Public Works
9 Riverside Street
Nashua, NH 03062

Re: Canal St. over Nashua River Bridge Repairs
Amendment # 2
Fuss & O’Neill Reference No. 20160362.000

Dear Mr. Mendola:

Enclosed please find Fuss & O’Neill’s revised Amendment # 2 request for the above
referenced project. This Amendment is being submitted to include assessment of the concrete
rail damaged from a recent vehicle impact as well as develop repair details to be added to the
current project plans.

Our Scope of Work shall include:

e A site visit to assess the damage and recommendation of what repairs are needed.

e Development of a cost estimate for the repairs.

¢ Repair Details and associated notes will be prepared and added to the previously
completed plans. One submission will be made to the City for review purposes
followed by Submission of the stamped Contract Plans.

e The Special Provisions will be revised as needed and the Bid Form updated.

e =©An additional section of the rail will also be repaired that is unrelated to the vehicle
impact. Details for this repair will be prepared and added the plans. Additional
quantities will be calculated and added to the revised Bid Form.

The Gateway Building

80 Commeral Steet We look forward to continuing work with you and the City of Nashua on this project. Please contact

Manchester, NH ; ; ; are ;
aes ootot me if you have questions or require additional information.

t 603.668.8223
800.286.2469

Very truly yours,

www .fando.com

Califo mia

Connec tic ut Jaime French

Mane Senior Project Manager

Massac huse tts
New Hampshire
Rhode Bland

Vermont

® FUSS &O’NEILL

Fee Estimate

CITY OF NASHUA, NH - CANAL ST. BRIDGE REPAIRS

REPAIRS DUE TO IMPACT:
Project | QA/QC | Project Tech. Total
Manager] Sen. Eng. |Engineer|Engineer| Tech. | Typist Hours
Site Visit & Damage Assessment 1 2 3
Prepare Cost Estimate 1 2 3
Somteion) Repair Details (2 Plan i 7 4 1s ?
Special Provisions/Bid Form Revisions 1 2 3
TOTAL WORK HOURS: 0 4 6 6 15 0 31
Work Estimated Estimated
Hours Hourly Rate Costs
Project Manager 0 55.80 -
QC/QA & Senior Engineer 4 55.80 223
Project Engineer 6 36.52 219
Engineer 6 36.52 219
Technician 15 29.30 440
Technical Typist 0 21.63 -
| 31 | Total Direct Labor $ 1,101
Indirect Costs @ 1.95 2,151
Subtotal 3,252
Fixed Fee 325
SUBTOTAL COST 3,577
ADDITIONAL RAIL REPAIRS: Project | QA/QC | Project Tech. Total
Manager] Sen. Eng. |Engineer|Engineer| Tech. | Typist Hours
Somteion) Repair Details (2 Plan i i ) 6 10
Quantity/Bid Form Revisions 1 2 3
TOTAL WORK HOURS: 0 2 3 2 6 0 13
Work Estimated Estimated
Hours Hourly Rate Costs
Project Manager 0 55.80 -
QC/QA & Senior Engineer 2 55.80 112
Project Engineer 3 36.52 110
Engineer 2 36.52 73
Technician 6 29.30 176
Technical Typist 0 21.63 -
| 13 | Total Direct Labor $ 471
Indirect Costs @ 1.95 920
Subtotal $ 1,391
Fixed Fee 139
SUBTOTAL COST $ 1,530
IGRAND TOTAL $_ _ 5,107

20160362.000

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

November 22, 2021
Memo #22-198

TO: Mayor Donchess
Finance Committee

SUBJECT: Two 2021 Ford F550 Dump Trucks & Two-Way Radios in the amount not to exceed
$161,217 funded from accounts 81500 Vehicles/CERF

Please see attached communications from Jason Puopolo, Superintendent of Parks & Recreation
Department, dated November 18, 2021 for project specific details related to this purchase. Below please
find a summary of the purchase approval request:

Item: Two 2021 Ford F550 dump body trucks equipped with a plow & Motorola two-way
radios to be used by the Parks & Recreation department for hauling, towing, and
plowing/spreading road treatment.

Value: Truck: 2 @ $56,253/ea & Radio: 2 @ $5,000/ea to total $161,217

Vendor: Ford F550 to be purchased from MHQ and radio to be purchased from Motorola

Department: 177 Parks & Recreation

Source Fund: 81500 Vehicles/CERF

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions

The Board of Public Works (11/18/21 BPW meeting), Division of Public Works: Parks & Recreation, and
the Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Puopolo
C O'Connor

To:

From:

Re:

K. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 18, 2021
Jason Puopolo, Superintendent Parks and Recreation Department
Purchase of Two Ford F-550 4 Wheel Drive Dump Body Trucks

To approve the purchase of Two 2021 Ford F-550 4 Wheel Drive Dump Body
Trucks from MHQ in Marlboro MA for the contract price of $75,608.10 each for
a total of $151,216.20. Pricing for this purchase will be from the Plymouth
County Commissioners contract. Additionally, approve the purchase and
installation of two radio systems from Motorola Solutions Inc. in an amount not-
to-exceed $5,000 each. Funding will be through Department: 177 Park and
Recreation; Fund: Trust; Activity: CERF.

Quote sheet, specifications and history.

The Park and Recreation Department vehicles 12-503 and 12-504 are 2012 Ford
is a 2012 Ford F-550 dump body trucks. 12-503 has 48,000 miles and 12-504 has
32,000 miles, engine hours is unknown as there is not an hour meter. These
trucks are scheduled for replacement on the CERF schedule for FY22. Trucks 12-
503 and 12-504 are used by the Park and Recreation Department for hauling
mulch, towing equipment trailers, plowing and spreading road treatment during
winter snow operations. Both trucks 12-503 and 12-504 are showing excessive
cab and undercarriage corrosion to fuel lines, brake lines, steering lines and
transmission lines causing frequent breakdowns and repairs.

The replacements for Truck 12-503 and 12-504 will be a Ford F-550 4 wheel
drive dump bodies equipped like for like with a plow the spreaders will be
transferred from the existing trucks. The trucks come with a 3 year 36,000 mile
warranty and a 5 year 50,000 powertrain warranty.

Both trucks 12-503 and 12-504 will be kept as back up and in service until it is no
longer feasible to continue repairs. At that time it will go to auction or be
scrapped.

MHG)

VEHICLES @ EQUIPMENT @ GEAR

CUSTOMER

Contact Name:

John Stewart

Company/Dept. City of Nashua

Street Address:
City, State, Zip:
Phone:
E-Mail:

CONTRACT
LINE
REFERENCE

229 Main St

Nashua NH

603-589-4714
stewart]@nashuanh.gov

LINE DESCRIPTION

Date:

Valid for:
Customer #:
Contract:
Sales Rep:

UNIT
PRICE

QTY.

July 27, 2021

Budget
Jay Matisko

EXTENDED PRICE

F5H Ford F550 Chassis 37,000.00
Four wheel drive included
Color : Green Gem 646.80
Automatic Transmission included
NO Manual Hubs only Auto Locking Hubs included
Air conditioning included
7.3 V8 Gas engine included
SYNC included
68U 19,000LB Payload Upgrade 798.70
X8L Limited slip mandatory with 68U 352.80
512 Spare tire and jack 343.00
473 Snow Plow prep package 245.00
86M Dual Battery mandatory with snow plow prep 205.80
67B 397 Amp Alternator mandatory with snow plow prep 112.70
18B Cab steps 313.60
THB All Traction Tires rear All season front 186.20
90L Power windows and doors 896.70
63A LED side mirrors mandatory with 90L 156.80
3 to 4yd Dump Body 9,295.00
Upgrade to stainless steel 3,995.00
Electric Hydraulics For Dump and Plow 1,175.00
Manual Load cover 475.00
30" Stainless steel toolbox curb side 695.00
Combo pintle/ball hitch 595.00
7 Pin Trailer plug 195.00
Whelen LED Hideaways (2) front Amber 250.00
Whelen LED Mini Lightbar Amber 945.00
Whelen LED Oval lights rear Amber 350.00
Fisher 9' HC Plow with edge 7,595.00
Rubber sno Foil 465.00
9' Fisher Steel Caster Sander 7,150.00
Upgrade to 4.5 cu. Yd. 350.00
Undercoating 625.00
Ventvisors 70.00
Weathertechs 125.00

Nashua F550 Dump Elec Plow Sand PCC 7.26.21

Page 1 of 2

TOTAL FOR 1: $75,608.10

TAX:

TOTAL FOR 2: $151,216.20

TERMS AND CONDITIONS

*This quote is valid for 60 days from the date of quote. Any purchase orders or approved quotes received outside of the 60 day quote period will
be subject to price adjustments. By signing this quote, the customer is agreeing to pay, in full, for all items listed above. Any requests for changes,
modifications, replacements, removals or additional items may be subject to additional fees and/or adjusted delivery dates.

M.G.L c. 30B applies to the procurement of all commodities quoted. Contract items have been collectively purchased pursuant to M.G.L c 30B sec
1c and M.G.Lc.7 sec 22B. The government body is responsible to determine the applicability of M.G.L. c30B to off contract items, but not limited
to, off contract items that have already been properly procured under M.G.L. c30B sec 1c and M.G.L. c7 sec 22A (purchases from a vendor on
contract with the Commonwealth), other contracts procured under M.G.L. c30B sec 1c and M.G.L. c. 30B contract between the vendor and the
jurisdiction. All off contract items must be procured under M.G.L. c. 30B.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete
and only terms and conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or conditions
printed anywhere including on, or with, Buyer's order shall be inapplicable in regard to any purchase by Buyer from MHQ.

ORDER ACKNOWLEDGEMENT

By signing this document you are agreeing to the above terms and conditions of this order from MHQ, Inc.

x

PRINT NAME

TITLE

SIGNATURE

Quote provided by Jay Matisko , Account Manager at MHQ
(508) 573-2622 or jmatisko@mhq.com

Nashua F550 Dump Elec Plow Sand PCC 7.26.21

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