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Boyers Auto Body & Sales ,Inc. Sa | es Order

156 Lowell Road -
Hudson, NH 03051 Date 5.0. No.
3/2/2021 21416
Phone # 6038826637
Name / Address Ship To
NASHUA SCHOOL DISTRICT
141 LEDGE ST
NASHUA, NH 03060
P.O. No. Terms Rep Ship Date Vin # Deaier Stock #
On Delivery J G 3/2/2021 NA. 3 NA
Item Description Ordered U/M Rate Amount
V-4319TL148 ELEC/GAS PKG, TRANS LRI48 l]ea 4,400.00 4,400.00
Misc-Accessory |RAINGUARDS — 1 90.09 90.00
V-LK8FT148 —_| Interior Ladder Keeper Transit 1} ca 475.00 475.00
|Misc-Accessory |POWER INVERTER 1 1,700.00 1,700.00
Misc-Van Upfit | ADRIAN TDC6 TEK DESK CONSOLE 1 595.00 595.60
1 110.00 110.00

Misc-Accessory | FLOOR LINERS

Total! $7,370.00

REPORT OF THE FINANCE COMMITTEE
JUNE 16, 2021

A meeting of the Finance Committee was held on Wednesday, June 16, 2021, at 7:00 p.m. in the Aldermanic Chamber.
Linda Harriott-Gathright, Acting Chairman, presided.
The roll call was taken with 5 members of the Finance Committee present: Alderwoman Elizabeth Lu (in chamben),
Alderwoman-at-Large Shoshanna Kelly (via Zoom), Alderman-at-Large Brandon Michael Laws (in chamber), Alderman-at-
Large Michael B. O’Brien, Sr. (in chamber), and Alderman Linda Harriott-Gathright (in chamber),
Members not in Attendance: Alderman Patricia Klee was recorded absent.
Alderman O’Brien
The Clerk does have a question to Alderman Shoshanna Kelly.
Alderman Kelly
I’m sorry. I’m here, I’m alone, and | can hear you. I’m sorry, | normally say that.
Alderman O’Brien
Thank you Alderman, appreciate it.
Also in Attendance: John Griffin, CFO/Comptroller

David Fredette, Treasurer/Tax Collector

Kim Kleiner, Administrative Services Director

Kelly Parkinson, Purchasing Manager

Tim Cummings, Economic Development Director

Steve Bolton, Corporation Counsel

Amy DeRoche, Hunts Memorial Bldg. & Arts Administrator
Nick Miseirvitch, Deputy Director of IT

Chairman Harriott-Gathright
Is there anyone from the public that wish to have a comment? Please state your name and address.

PUBLIC COMMENT

Laura Colquhoun

Laura Colquhoun — | live at 30 Greenwood Drive. I’m calling in tonight to say that | strongly disagree with the city in
charging the tax abatement appeals consulting contract to the general fund account. It appears that the City of Nashua
does not want the Nashua residents to know how much money of our tax dollars are going back to both the residential
and commercial property owners on abatements. Now the city is trying to put through assessing expenses through the
general fund. Talk about hiding expenses from the Nashua residents.

In 2011 there was an account that residents could clearly see to tell them how much money was being returned on
abatements. However, the city no longer shows this line item. If a resident wants to get the information, a resident must
file a Right-to-Know and we all know that our Legal Department does not like to answer Right-to-Know requests. By
chance, a resident found out this year by going through expenditure reports that large sums of tax money was being
returned for abatements and now the city is trying to slip through regular expenses into the general fund when this should
be charged to assessing.

Also looking over the list attached to the agenda tonight, some of these accounts have already received their abatements.
Nashua taxpayers are currently paying Vision and our own assessors to do the job of assessing and now this bill comes
up for more help in assessing and the city wants to bury it. | do not object to the bill, however, | object to the fact the city
is hiding it from taxpayers. This bill is for assessing and that’s where it should be charged. Nashua residents did not
know that we’ve already paid $20,000 for consulting fee in assessing because the city swept into general funds. This

Finance Committee - 06/16/2021 Page 2

action is a clear violation of our trust with city officials. Do the right thing and charge this bill to the right account. This bill
is for $150,000 and taxpayers should know about it so do not sweep it under the carpet. Thank you.

Chairman Harriott-Gathright

Is there anyone else for public comments? Seeing none.
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Multi-year Contract for Telephone (Landline) Service at the Hunt Memorial Building in the amount not to exceed
$5,411.99 funded from accounts 53628 Contract Services (131 Hunt Building)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE A MULTI-YEAR CONTRACT FOR
TELEPHONE (LANDLINE) SERVICE AT THE HUNT MEMORIAL BUILDING TO COMCAST CABLE IN AN AMOUNT
NOT TO EXCEED $5,411.99. FUNDING WILL BE THROUGH: DEPARTMENT: 131 HUNT BUILDING; FUND: 53628
CONTRACT SERVICES, BY ROLL CALL

Chairman Harriott-Gathright

Can someone here speak to that? No?
ON THE QUESTION

Amy DeRoche, Hunts Memorial Bldg. & Arts Administrator

I’m on the line.

Tim Cummings, Economic Development Director

And | am as well.

Chairman Harriott-Gathright

Amy DeRoche, is that right?

Amy DeRoche, Hunts Memorial Bldg. & Arts Administrator

Yes that’s correct.

Chairman Harriott-Gathright

Are you going to speak to this?

Amy DeRoche, Hunts Memorial Bldg. & Arts Administrator

Yup so we currently have our landline through Fairpoint but the lines are the old copper lines which are being
discontinued so we need to port the line over to Comcast.

Chairman Harriott-Gathright

Anyone have any questions?

Alderwoman Kelly

Thank you. Amy it appeared by the contract that they’re picking up the cost of conversion. It’s just the monthly cost to
us? There’s no additional — maybe Director Cummings is the more appropriate here but | looked through it and the only
cost that | can see is (inaudible). Miles is talking — sorry guys.

Finance Committee - 06/16/2021 Page 3
Amy DeRoche, Hunts Memorial Bldg. & Arts Administrator

That’s okay. | believe there’s a one-time fee of like $62 and the rest would just be the normal monthly fee.
Alderwoman Kelly

Okay, great, thank you.

Chairman Harriott-Gathright

Any further questions? Mr. Clerk would you call the roll.
A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderwoman Kelly, Alderman Laws,
Alderman O’Brien, Alderman Harriott-Gathright 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance for ADMINS in the amount of $73,740 funded from accounts 54407 Software
Maintenance (122 Information Technology)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE THE ANNUAL RENEWAL FOR
ADMINS SOFTWARE MAINTENANCE TO ADMINS, INC., IN THE AMOUNT OF $73,740. FUNDING WILL BE
THROUGH: DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: 54407 SOFTWARE MAINTENANCE, BY
ROLL CALL

Chairman Harriott-Gathright

Is there somebody here to speak on that? Okay, Director Kleiner.
ON THE QUESTION

Kim Kleiner, Director of Administrative Services

Good evening Madam Chair and members of the committee. This is for the annual renewal of our legacy admin. system.
The city has been working for a number of years to migrate away from this system. As many of you know, we moved a
number of our assessing functions off of this to the new AP5 system. The remaining processes that we have on this
software is the wastewater billing and we are presently working. We have a team of IT working with our Treasurer and
Tax Department to move that to Munis. That will be the last process that we will have on this software so we see no need
to renew for Fiscal 2023 but we will need to renew for Fiscal 2022.

Chairman Harriott-Gathright

I’m not sure how to pronounce you — Mr. Nick. Do you have anything you want to add to that?

Nick Miseirvitch, Deputy Director of IT

No Director Kleiner addressed everything regarding this piece.

Chairman Harriott-Gathright

Can you give me the pronunciation of your last name?

Nick Miseirvitch, Deputy Director of IT

Miseirvitch.

Finance Committee - 06/16/2021 Page 4

Chairman Harriott-Gathright

Miseirvitch. Thank you.

Nick Miseirvitch, Deputy Director of IT

You're welcome.

Chairman Harriott-Gathright

Any questions? Is everyone good? Okay. Will the Clerk call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderwoman Kelly, Alderman Laws,
Alderman O’Brien, Alderman Harriott-Gathright 5

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Tax Abatement Appeals Consulting & Appraisal Services Change Order #1 for in the amount not to exceed
$150,000 funded from the General Fund account 11500 Overlay

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE A REVISED CONTRACT -

CHANGE ORDER #1 - FOR CONSULTATION AND APPRAISAL SERVICES FOR VARIOUS TAX ABATEMENT

APPREALS BETWEEN THE CITY AND BARRY CUNNINGHAM, VALUATION RESEARCH COUNSELING IN AN

AMOUNT NOT TO EXCEED $150,000. FUNDING WILL BE THROUGH: DEPARTMENTS: 132 ASSESSING AND 103

LEGAL; FUND: 11500 OVERLAY ACCOUNT, BY ROLL CALL

Chairman Harriott-Gathright

Director Kleiner is this yours? I’m not Sure.
ON THE QUESTION

Steve Bolton, Corporation Counsel

Well | can probably speak more to it.

Chairman Harriott-Gathright

Okay, thank you.

Steve Bolton, Corporation Counsel

This particular one is for an appraiser that we use on large expensive properties. Things like the big box stores — Best
Buy, Lowe’s, Kohl’s, the anchor stores which are separate parcels at the Pheasant Lane Mall. So it had been Sears for
the tax years in question. It won’t be Sears going forward. Macy’s, Target, and in fact both Target stores the one at the
mall and the one up on Amherst Street as well.

So this individual and this firm we’ve added more parcels to the list that they are doing the appraisals for us. This is to
prepare for tax abatement appeals either in Superior Court or at the Board of Tax and Land Appeals. This work is not
anything that our in-house staff is prepared or able to do. Significant tax dollars are at stake and our feeling certainly in
the Legal Department that this expertise is needed and will ultimately save us money in the long run.

Chairman Harriott-Gathright

Any questions.

Finance Committee - 06/16/2021 Page 5
Alderwoman Lu
Yes please. To you through Corporate Counsel.

Could you comment on the callers comments? Specifically have we always put these charges through the overlay
account or have they previously been charged elsewhere?

Steve Bolton, Corporation Counsel

Well always is a long time. | would say for at least the last 15 years they've been charged to overlay. No different than
what’s been going on. No different from what is contemplated here. All funds come out of the general fund. Anything
that comes out of the general fund has to be made available by appropriation that the Board of Aldermen passes. Funds
over a certain amount and contracts over a certain amount have to be approved by the Finance Committee. Contracts
that go on for more than a single year have to be approved by the full Board of Aldermen. There is nothing unusual going
on here. There is nothing that hasn’t been done this exact same way for more years than | can remember.
Alderwoman Lu

Can | do a follow up?

Chairman Harriott-Gathright

Yes.

Alderwoman Lu

So partly | don’t understand the overlay. | understand that the State tells us what our overlay contribution is each year.
Steve Bolton, Corporation Counsel

No.

Alderwoman Lu

Not the State? No? We determine it?

Steve Bolton, Corporation Counsel

Yes.

Alderwoman Lu

And it’s meant for abatements as well as the cost to you know negotiate, etc.?

Steve Bolton, Corporation Counsel

Its primary use is to pay for refunds resulting from successful abatement applications or appeals. It also is available for
expenses related to the defects in those type of cases — abatement appeals.

Alderwoman Lu
And a follow up please?

So one question | have is | didn’t see any difference in the list of properties for the change order and the list that was
presented with the original contract for $20,000. | think you said that there was new work added to it?

Steve Bolton, Corporation Counsel

There has been. When we originally entered into the agreement with Mr. Cunningham’s firm. We didn’t know how much
we'd be using him for. We listed a lot of property, asked him to take a look, make sure he thought that they were within

Finance Committee - 06/16/2021 Page 6

his field of expertise. As we got more involved with him on a few properties, we realized that yes we did want him to do all
of the properties we had listed. We may still be adding more.

Alderwoman Lu

Okay. | have a couple of other questions.

Has he completed anything from the original contract? | know we've paid out about $24,000.
Steve Bolton, Corporation Counsel

We have had some things that he has done all the work we have asked him to do. In certain cases, we use his expertise
up to a point but do not ask him to complete the final report. Typically those cases resolve, we discover we don't need a
final report, although we probably have used the expertise he brings to bear on it to guide us in our negotiations.

Alderwoman Lu

Okay so he has worked on many of these for the $24,000...just a little confused that both of the work orders are the
same. Originally for $20,000 and currently it’s now an additional $130,000.
Steve Bolton, Corporation Counsel

The $20,000 was never going to be the total amount. That was sort of a get started situation.
Alderwoman Lu

Okay. Just, | think, one more follow up if | could. | had a question about the budget meeting when Assessing presented
to us. | recall that the line item for, | think, other contracted services was lower and we were told that that was because
we now have a fully —| think Mr. Vincent is fully qualified to do commercial assessing and so | just wondered about that.
That just seems a little bit different than now receiving a proposal to hire someone for commercial assessing.

Steve Bolton, Corporation Counsel

| was not — if | can finish — 1 was not here for the budget meeting with the Assessing Department but my understanding is
you're now talking about two different things. Prior to Mr. Vincent being hired, a man named Rex Norman was doing
consulting and in that capacity was essentially operating as the supervising assessor to the other assessors in the office.
Also we were using a man named David Cornell on a general consulting basis or his expertise in municipal assessing. He
provided some overall guidance in reviewing the operation of the department, the techniques that were being used, and
providing guidance in that way. Now that Mr. Vincent is on board, we no longer have the need for Mr. Norman’s services
so | think that accounts for some and we are probably are making much less use of Mr. Cornell but he’s a valuable
resource. | wouldn’t be surprised if over time we wanted to consult with him again.

But what we're talking about the item that’s under consideration now is an independent fee appraiser to use as expert
witness in individual cases. That is not something that we would use Mr. Vincent for typically.

Chairman Harriott-Gathright

Thank you Corporate Counsel. Alderwoman Kelly.

Alderwoman Kelly

Many of my questions were asked. | was going to ask about our new Chief Assessor and what role he can potentially
plan and the other question | had was just the jump in going from $20,000 to $150,000. It does sound like there was an
answer there but | wouldn’t be upset by a little bit of a more thorough explanation. | get it. I’m a consultant but we’re
jumping almost 6 - 7 times from what our original contract was.

Steve Bolton, Corporation Counsel

The $20,000 was never an estimate of what the total expense would be for all of these properties.

Finance Committee - 06/16/2021 Page 7
Alderwoman Kelly

Can | follow up?

Chairman Harriott-Gathright

Yes, follow up please.

Alderwoman Kelly

And so do we anticipate that this up to $150,000 will cover the remainder of the work needed to do or are we going to be
facing another change order?

Steve Bolton, Corporation Counsel

Well that depends on what settles and what has to go to trial. So it’s not very possible to give a definitive answer today.
We hope that $150,000 will cover it all. It might not.

Alderwoman Kelly

Thank you.

Chairman Harriott-Gathright

Any more questions?

Alderwoman Lu

Yes please. | think that Director Kleiner was going to — | know that Director Kleiner presented for the Assessing
Department and | thought she was going to clarify my question about what was said at the Budget Committee meeting
regarding we won't need to have the hiring out for assessing. Would you...so Ms. Kleiner were you going to explain?
Kim Kleiner, Administrative Services Director

Madam Chair.

Chairman Harriott-Gathright

Yes.

Kim Kleiner, Administrative Services Director

So | was going to explain. | think Corporation Counsel did the best job but he is exactly right. So that line was used for
Mr. Norman when we did not have an acting Chief on board. The city is fortunate now to have Mr. Vincent and we would
consider if needed hiring David Cornell in some capacity moving forward but that has not been determined as a need as
of yet. That was the line that was used for Mr. Norman. That’s why you see a reduction.

Chairman Harriott-Gathright

Do you want a follow up?

Alderwoman Lu

Just a comment —- yeah a follow up. Part of my concern is | do feel it would be best but maybe that’s for legislation to
show these charges in a more clear way | think but | wonder how we’re doing whether we’re being more contentious than

we need to be but that’s not for me to — | don’t mean to insult anyone. | don’t mean that exactly.

Let me — could you tell me how are we doing with the cases that have gone to trial recently. Has there been any
settlements and how are we doing with for instance, | know Ms. Ortolano you know her case has been settled.

Finance Committee - 06/16/2021 Page 8
Steve Bolton, Corporation Counsel

It was not settled.

Alderwoman Lu

Okay.

Steve Bolton, Corporation Counsel

It went to trial — a hearing before the Board of Tax and Land Appeals and we've gotten a decision. It was not settled.
Alderwoman Lu

Oh I’m sorry. The decision — that’s what | meant. | guess the legalese is to a settlement is actually an agreement
between two parties. What | meant is you received a — okay. So did we prevail?

Steve Bolton, Corporation Counsel

The decision came down between the number we had originally assessed the property for and the number that her expert
was contending.

Alderwoman Lu

Okay. The reason I...

Steve Bolton, Corporation Counsel

Like most of these, it comes out somewhere in between.

Alderwoman Lu

The reason | ask is I’m concerned about the money we put into — I’m surprised, not concerned. | didn't realize it came as
a surprise to me that we spent this much money outside of what we see in the budget amounts for assessing and legal.
But no further questions.

Kim Kleiner, Administrative Services Director

Madam Chair?

Chairman Harriott-Gathright

Yes.

Kim Kleiner, Administrator Services Director

CFO Griffin and | have been speaking about this today and certainly Corporation Counsel is correct for the number of
years that | can speak of that I’ve been with the city, this is where you've seen these charges charged is the overlay
account. We certainly understand that there seems to be some interest in seeing the charges and the action within the
overlay account. CFO Griffin and | can work to put something together to prepare for probably most likely it will go to the
Board of Assessors and certainly then any members of the public that would like to see it. Both CFO Griffin and | watch
this account very closely. Assessing does a lot of calculation. Once we have received all the abatements in any given
year to calculate our exposure for how those abatements may be settled and what may be refunded to taxpayers, so
certainly we can provide more information and we will work to put something together to do that.

Chairman Harriott-Gathright

Thank you. Any other questions?

Finance Committee - 06/16/2021 Page 9
Alderwoman Lu
May | just follow up?

Chairman Harriott-Gathright

Yes.
Alderwoman Lu

Thank you. | wanted to clarify that — yeah at the budget meeting when we were told that we’ve reduced our consulting
services partly because we now have a very qualified Chief Assessor, it’s partly my unfamiliarity with where these costs
get charged in our budget. So | apologize for that. | took that to mean that we wouldn't need to hire outside help for
anything for assessing. That is where | — you know — my confusion and inquiries began. So now | know where to look for
it so that makes a difference. Thank you.

Chairman Harriott-Gathright

Okay moving on — Unfinished Business.
Alderman O’Brien
Excuse me Madam Chair. You have to call the roll.

Chairman Harriott-Gathright

Sorry, yes. Call the roll.

Alderman O’Brien

Thank you Madam Chair.

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderwoman Kelly, Alderman Laws,
Alderman O’Brien, Alderman Harriott-Gathright 5

Nay: 0
MOTION CARRIED
UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER
AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM MAY 28, 2021
TO JUNE 10, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderwoman Kelly, Alderman Laws,
Alderman O’Brien, Alderman Harriott-Gathright 5

Nay: 0

MOTION CARRIED