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Finance Committee - 06/02/2021 Page 6
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Laws, Alderman O’Brien 4

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Pedestrian Safety Enhancements in the amount not to exceed $32,700 funded from accounts 81300
Machinery & Equipment (161 Streets)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE THE PURCHASE OF
RECTANGULAR RAPID FLASHING BEACON (RRFB) CROSSWALK SIGNAL SYSTEMS FROM OCEAN

STATE SIGNAL CO. OF SMITHFIELD, RI, IN THE AMOUNT NOT TO EXCEED $65,000. FUNDING WILL

BE THROUGH DEPARTMENT: 161 STREETS; FUND: PRIOR YEAR ESCROW; ACCOUNT CATEGORY:
81 CAPITAL OUTLAY/IMPROVEMENTS, BY ROLL CALL.

ON THE QUESTION

Daniel Hudson, City Engineer

As described, this is to improve pedestrian safety at some of our midblock crosswalks on Main Street. There
are three locations where there’s a crosswalk that isn’t at a signalized crossing. There’s an existing crossing
on the Main Street Bridge and those familiar with the area will recognize you walk up, push a button, and you
get the yellow flashing lights. That’s really to attract driver attention to the fact that somebody is crossing. It
has been shown that that can provide up to an 80 percent improvement in driver’s yielding to pedestrians
crossing. So it’s proven to be a great technology. So this proposal is to purchase equipment from the same
company that supplied the equipment for the Main Street Bridge and as for consistency in our equipment on
the corridor for maintenance reasons. Then we will be installing that equipment with our internal forces in the
Street Department.

Alderman O’Brien

Thank you Madam Chair. Mr. Hudson what a brilliant idea. Traversing Main Street if I’m on the inbound lane
closest to the sidewalk, I'll yield to pedestrians but | always keep my eye in the rearview mirror and to the
driver’s rearview side mirror that’s on the door. For that one person that is traveling down Main Street that may
not see the pedestrian entering into that crosswalk and before the tragedy occurs, | have beeped my horn on a
couple of occasions trying to stop the pedestrian and thus averting some tragedy. It’s something that should
have been installed earlier but I’m glad that we’re doing it now. | think it will make our citizens extremely
comfortable in crossing the street down there and utilizing the crosswalk plus as an enhancement to the
wonderful things downtown dining and other fun activities. Thank you Mr. Hudson for this.

Daniel Hudson, City Engineer

You're welcome.
Vice-Chairman Klee

Mr. Hudson can you clarify. This is not for the Main Street one because we already one that we put in at Main
Street, correct?

Daniel Hudson, City Engineer

This is a system similar to the one on the bridge but this (inaudible) cases on Main Street.

Finance Committee - 06/02/2021 Page 7

Vice Chairman Klee

On Main Street, OK, yeah.

Mr. Hudson

Yes.

Vice Chairman Klee

OK but it is not the one by the bridge...?

Mr. Hudson

That one exists and these will be very similar.

Vice Chairman Klee

And Alderman O’Brien, | absolutely 100% agree with you. Any other comments or questions? | do want to say
| was the nag that helped get the one on the Main Street Bridge. For a number of reasons | had a lot of
complaints and | too had a near miss much what Alderman O’Brien had said. But truthfully, | probably would
have been the one at fault because the person had stopped in front of me, the next person went and | didn’t
realize the pedestrian was still in the crosswalk when they went. So having that flashing yellow has helped.
And | would have been at fault but thank goodness | did see them at the last moment. Are there no other
comments or questions? Mr. Clerk, could you call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Laws, Alderman O’Brien 4

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Electric Hybrid Arboc Van Change Order #1 (181 Community Development)

Vice Chairman Klee

Ms. Parkinson is here? Yes, she is. | believe that this one we don’t need a vote on it because it is only — is it
the $9,180.00 is that correct.

Kelly Parkinson, Purchasing Manager

That is correct. You approved the two vans a couple months ago so this is just the change order and it is
under $25,000.00.

Vice Chairman Klee

OK thank you. But just a courtesy, does anybody have any questions or comments? There being no
objection, | will accept the Communication and place it on file.

There being no objection, Mayor Donchess accepted the communication and placed it on file.

Finance Committee - 06/02/2021 Page 8

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM MAY 14, 2021 TO MAY 27, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Laws, Alderman O’Brien, Alderman Klee 4

Nay: 0

MOTION CARRIED

GENERAL DISCUSSION- None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Laws

| would just like to point out that we are living in an alternate universe when the Finance Committee takes less
time than Pennichuck Committee. But | do give credit to Alderman O’Brien for clerking both of them. He is the
expediter.

Alderman O’Brien

| would like to say thank you Alderman Laws, but Alderman Harriott-Gathright your position is safe. | want to
assure you of that.

Vice Chairman Klee

He is a Clerk Extrodinaire. | have been tapping him for so many things these couple of weeks.
Alderman O’Brien

I’m here for you Alderman.

Vice Chairman Klee

Thank you so much, thank you Alderman Laws. | was going to say that it went so smoothly because | am like
rushing through everything, hopefully that’s not the case.

NON-PUBLIC SESSION — None

Finance Committee - 06/02/2021 Page 9
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Laws, Alderman O’Brien, Alderman Klee 4

Nay: 0
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:28 p.m.

Alderman Michael B. O’Brien, Sr.
Committee Clerk Pro Tem

City of Nashua Central Purchasing Department
ADMINISTRATIVE SERVICES DIVISION

Request to Include on Finance Committee Agenda (] Request to Solicit Bid or Proposal

Date of Request: May 17, 2021
Proposed Finance Meeting Date: June 2, 2021

Project or Item Title: _ 2021 CIPP Lining Program

Amount: $1,990,745.39
Lawson RQ# 71881

Or Lawson
PO# if
Change
Order
Funding Description: SEWER REHAB
Accounting (Finance Committee): _69.6200.950 _—«8 1700 1052.69.17.30 54210
Acctg Unit Acct Sub Acct Activity Acct Category
Amount: $53,869.16
Funding Description: SEWER REHAB
Accounting (Finance Committee): _69.6200.950 _— 81700 1052.69.20.30 54210
Acctg Unit Acct Sub Acct Activity Acct Category
Amount: $68,546.69
Funding Description: SEWER REHAB
Accounting (Finance Committee): _69.6200.950_ —_—-8 1700 1052.69.21.30 54210

Acctg Unit Acct Sub Acct Activity Acct Category

Amount: $ $1,868,329.54
Requesting Department:

([] Information Technology L) Police Department

J Engineering C] Fire Rescue

_] Streets {_] Community Development

_] Traffic (_] Public Health

(_] Park Recreation (J Financial Services

(_] Wastewater LJ Administrative Services

[_] Solid Waste LC) Other

L] Library

Has Legal reviewed this request? If no, please explain in Other comments: &l Yes 1] No
Has Risk reviewed this item? If no, please explain in Other comments: &] Yes L] No
Are CDBG Funds being used for this item? LJ Yes XK] No
Is this a time sensitive project? C1] Yes L] No
For Solicit Bid — is a list of bidders attached? L] Yes (1) No
Has this item been budgeted in the CERF fund? (1 Yes L] No

Other comments: DPW Standard Contract Template for Large Construction to be executed for this project.
BPW Motion attached.

Attach supporting documents (bid document, bid tabulation, contract, etc.)

Approval Signatures: Poe =
Requester: Daniel Hudson Division Director:

CFO (or designee): Date:

Director — Admin Services: Date:

Note: This form will be returned unless fully completed.

To:

From:

Re:

D. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 25, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

2021 CIPP Lining Program - Construction

To approve the award of the construction contract for the 2021 CIPP Lining Program to
Green Mountain Pipeline Services, LLC of Bethel, VT in the amount of $1,990,745.39
pending bond approval. Funding will be through: Department: 169 Wastewater; Fund:
Bond; Activity: Sewer Rehab.

The annual sewer program addresses failing, aged sewers and associated structures and
piping. This 2021 CIPP (Cured-in-Place-Pipe) Lining program is expected to video
inspect approximately 80,000 feet of sewer pipe, line approximately 32,000 feet of sewer
pipe and rehabilitate approximately 120 sewer structures. Pipe lining is significantly less
expensive and less disruptive than full pipe replacement, and is instrumental in
rehabilitating the City’s sewer infrastructure.

Five bids were received on February 8th as follows:

Green Mountain Pipeline Services, LLC of Bethel, VT $1,990,745.39

Kenyon Pipeline Inspection of Queensbury, NY $2,071,630.00
National Water Main Cleaning Co. of Canton, MA $1,997,496.40
Granite Inliner of Orleans, IN $2,146,287.70
Insituform Technologies of Chesterfield, MO $1,997,406.00

The low bid was reviewed and found to be acceptable. Green Mountain has performed
well on other sewer projects with other public works entities in New Hampshire based
on review of previous projects and references. Work is planned to start in April.

CHANGE ORDER

No. 3
PROJECT: 2020 Sewer Replacement Project
OWNER’S CONTRACT NO: IFB0779-021220
EXECUTED CONTRACT DATE: 03/17/20
DATE OF ISSUANCE: 03/25/21 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: 155720
CONTRACTOR: SUR Construction West, Inc.
ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

The City’s sewer pipe CCTV program has revealed more pipe that will need to be replaced. These
pipes have deteriorated too far to be CIPP lined. To date, approximately $1,300,000 of work has been
identified and as the 2021 CIPP video and lining contract begins in earnest more deficient pipes and
structures are expected to be found.

The Engineering Department would like to extend our contract with SUR through 2021 by issuing a
change order. SUR has agreed to hold their 2020 pricing with the exception of any increases in
material or oil prices. Those increases will need to be approved by the Engineering Department prior to
any work issued under this change order.

Justification:

At this time, only a portion of the sewer replacement work expected to be necessary in 2021 has been
identified. With the commencement of the 2021 CIPP Lining project in early April 2021, more
crumbling sewer pipe is expected to be found via closed circuit television (CCTV). Waiting to perform
this pipe replacement risks loss of sewer service and collapse of the road above the pipe. SUR West
was contracted under IFB0779-021220 to perform the City’s 2020 sewer work and is actively working
in Nashua. A change order to retain SUR West in 2021 is more advantageous to the City than bidding a
new sewer replacement contract.

2020 Sewer Replacement Project 1 of 2 Change Order #3

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$1,497,993.00

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: October 6, 2020
Ready for final payment: November 6, 2020

Net changes from previous Change Orders

$975,125

Net change from previous Change Orders

210 days

Contract Price prior to this Change Order

$2,473,118.00

Contract Times prior to this Change Order

Substantial completion: May 4, 2021
Ready for final payment: June 4, 2021

Net Increase (deerease}_ of this Change Order

$1,300,000.00

Net Increase (deerease) of this Change Order

185 days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$3,773,118,00 Substantial completion: November 4, 2021

y 4 4) Ready for final payment: December 4, 2021
RECOMMENDED: oe APPROVED:
By OLA - Be
DPW Mayor Jim Donchess
Engineer Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Date: 27MAY24 Date: 5 ] l202 | Date:

2020 Sewer Replacement Project

2 of 2

Change Order #3

7:00 PM

FINANCE COMMITTEE

JUNE 2, 2021

Join Zoom Meeting: https://us02web.zoom.us/j/82021885372? pwd=ZDJINIBOUnZ YbHg 0aHF 1b W83b VpiZ 209
Meeting ID: 820 2188 5372 Passcode: 204778

Join by telephone: 1-929-205-6099
Meeting ID: 820 2188 5372 Passcode: 204778

lf there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Roof Replacement at 14 Court Street in the amount of $268,340 funded from accounts
Building Trust Fund/81100 Capital Improvements (129 City Buildings)

From: Kelly Parkinson, Purchasing Manager

Re: 3 Vehicles for Nashua City Schools in the amount of $106,970 funded from accounts CERF/81500
Vehicles (School)

From: Kelly Parkinson, Purchasing Manager

Re: Sewer Replacement Change Order #3 in the amount of $1,300,000 funded from accounts
81700 Infrastructure Improvements (169 Wastewater)

From: Kelly Parkinson, Purchasing Manager

Re: 2021 CIPP Lining Program in the amount of $1,990, 745.39 funded from accounts 81700
Infrastructure Improvements (169 Wastewater)

From: Kelly Parkinson, Purchasing Manager

Re: Pedestrian Safety Enhancements in the amount not to exceed $32,700 funded from accounts 81300
Machinery & Equipment (161 Streets)

From: Kelly Parkinson, Purchasing Manager

Re: Change Order for Electric Hybrid Arboc Van Change Order #1 (181 Community Development)

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT