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advertised for construction bidding and shall include a schedule for the bidding and
construction process.

II. Bidding Phase Services

Assistance in securing construction bids, conducting bid opening, tabulation and analysis of
bids, and recommendation regarding award of contract. A copy of the bid analysis will be
furnished to the DIVISION.

1.

nin

_

11.

Amendment #1
Primary Tanks Upgrade

Make such revisions to the construction Contract Documents as may be
necessary to comply with Federal, State or OWNER requirements.

Assume OWNER to be responsible for advertising for bids for the
construction contract in appropriate newspapers and with the usual
construction industry bidding information services.

Print and provide five (5) copies of bidding documents to OWNER and three
(3) copies to DIVISION. An electronic version of all text, figures and
drawings shall also be submitted to OWNER.

Provide electronic plan room for distribution of bidding documents in
electronic PDF format to interested contractors and suppliers.

Respond to bidders’ questions.

Prepare for and attend one pre-bid conference. Notify bidders of the
conference.

Prepare any required addenda to the bid documents. Assume 2 addenda.
Attend one bid opening for the construction contract.

Review all bids and prepare bid tabulation.

Review the qualifications of the apparent low bidder(s) and compliance with
other contract requirements. Report on the results of the reviews and issue a
Recommendation for Award.

The length of the Bidding Phase is assumed to be 28 days.

Exhibit B-1 - Fee Schedule

REVOLVING FUND PROGRAM

COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER THE STATE

Form Approved DES 3/96

PART i - GENERAL

1. APPLICANT - 2. GRANT/LOAN NO.
City of Nashua CWSRE-
3. NAME OF CONTRACTOR OR SUBCONTRACTOR - 4. FEIN 5. DATE OF PROPOSAL
jWright-Pierce 1/29/2018
6. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR ( Include ZIP ) 7. TYPE OF SERVICE TO BE FURNISHED
230 Commercial Way, Suite 302, Portsmouth, NH 03801 Nashua WWTF - Primary Tank Upgrade -
Preliminary and Final Design and Bidding
PART || - COST SUMMARY
HOURLY ESTIMATED
7. DIRECT LABOR (Specify tabor categories) HOURS RATE COST TOTAL
Principal-in-Charge 17 $67.00 $1,139.00
Project Manager 138 $56.00 $7,728.00
Sr. Technical Advisor 78 $49.00 $3,822.00
Lead Project Engineer 660 $36.00| $23,760.00
Project Engineer 210 $33.50 $7,035.00
Sr. Project Engineer - Civil 16 $43.00 $688.00
Project Architect 85 $54.00 $4,590.00
Sr. Project Engineer - Structural 173 $56.00 $9,688.00
Project Engineer - Mechanical 22 $46.00 $1,012.00
Sr. Project Engineer - Instrument. 186 $53.00 $9,858.00
Sr. Project Engineer - Electrical 232 $55.00} $12,760.00
Field Survey Personnel 0 $28.00 $0.00
CAD Technician 884 $25.00} _ $22,100.00
Admin. Assistant 74 $20.00 $1,480.00
DIRECT LABOR TOTAL: 2,775 $105,660
ESTIMATED .
8. INDIRECT COSTS (Specify indirect cost pools) RATE x BASE = COST
168.13% 105,660.00] $177,646.16
INDIRECT COSTS TOTAL: $177,646
9. OTHER DIRECT COSTS
a. TRAVEL ESTIMATED
COST
(1) TRANSPORTATION $2,902.93
(2) FIELD VISITS
TRAVEL COSTS TOTAL: $2,902.93
b. EQUIPMENT, MATERIALS, SUPPLIES ESTIMATED
(Specify categories) QTY COST COST
Printing and postage $1,935.29
EQUIPMENT SUBTOTAL : $1,935.29
c. SUBCONTRACTS | ESTIMATED
COST
$0.00
Thickness Testing Equipment 400 $400.00
0 $0.00
SUBCONTRACTS SUBTOTAL : $400.00
d. OTHER (Specify categories) ESTIMATED
QTY COST COST
OTHER SUBTOTAL : $0.00
e. OTHER DIRECT COSTS TOTAL : $5,238
10. TOTAL ESTIMATED COST $288,544
11. PROFIT $28,331
12. TOTAL PRICE $316,875.00

OR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR QUOTES | MARKET OPOS
(Indicate basis for price comparison) PRICE PRICE

INSERT THE APPROPRIATE WORK CATEGORY IN THE TABLE BELOW. WORK CATEGORIES WOULD
INCLUDE BUT NOT BE LIMITED TO THOSE CATEGORIES SHOWN IN THE CONTRACT DOCUMENTS SUCH
AS DESIGN, SURVEY, SUBSURFACE, CADASTRAL, O&M MANUAL, ADMINISTRATION, INSPECTION,
RECORD DWGS., START-UP, SPEC ES, ETC.

Estimates | Average} Estimated

2 10 Hours Rate Cost

Principal-i 17] $ 67.00 | $ 1,139.00

Man 68| 56] 14 138] $ 56.00 7,728.00

r. Technical Advisor 42| 36 0 78) $ 49.00 3,822.00

Lead Engineer} 326 54 $ 36.00 23,760.00

ect Engineer 80 30 $ 33.50 7,035.00

ineer - 4 $ 43.00 688.00

Architect at $ 54.00 4,590.00

ineer-{ 27 $ 56.00 9,688.00

Engineer - 2 $ 46.00 1,012.00

ineer-l] 34 $ 53.00 9,858.00

r. Engineer - 38 $ 55.00 12,760.00
Field Su Person 0 0} $ 28.00 -

Technician 4 884] $ 25.00 22,100.00

min. Assistant 16] 44] 14 74| $ 20.00 1,480.00

792) 1859] 124 2775 -

otal - Direct Labor Cost § 105,660.00

comments:

f:\standard\proj_man\agreemnt
\nh_des\Nashua_PrimClar_Design_FeeEst__2018-01-26.xlsx\2nd page-T1 Page 2 of 2

EXHIBIT B-1 - SUMMARY OF ESTIMATED STAFF EFFORT (HOURS) AND COSTS

DESIGN PHASE FOR PRIMARY TANK UPGRADES
CITY OF NASHUA, NH

TASK DESCRIPTIONS
Typical Salary Rate

Principal-in-
Charge
$67.00

Project
Manager
$56.00

Sr. Technical
Advisor
$49.00

Lead Project
Engineer
$36.00

Project
Engineer
$33.50

Sr. Project
Engineer -
Civil
$43.00

Project
Architect
$54.00

Sr. Project

Engineer -

Structural
$56.00

Project
Engineer -
Mechanical

$46.00

Sr. Project

Engineer -

Instrument.
$53.00

Sr. Project

Engineer -

Electrical
$55.00

CAD
Technician
$25.00

Admin.
Assistant
$20.00

TOTAL
HOURS

NON-LABOR

SUBS

DIRECT LABOR
COST

TOTAL

SUB-TOTALs

Design of Primary Tanks Upgrade

!. Preliminary Design

A_ Conduct kickoff workshop

a

a

12

a

2

Q

°

o

34

$200.00

$0.00

$1,322.00

$4,099.15

B_ Prepare base plans

10

16

29

$150.00

$0.00

$898.50

$2,800.06

C Prepare and issue draft TMs:

1 Evaluate design reqs for upgraded chain &
flight mechanism (include 1 day of site visits to
other WWTF with staff}. Evaluate options for
relocation of drive/return shafts. Draft TM.

36

42

$200.00

$0.00

$1,542.00

$4,748.02

2 Evaluate options for new sludge withdrawl
system for basins 3, 4, 5. Draft TM.

16

$0.00

$0.00

$662.00

$1,952.52

3 Determine options for new access hatches
over sludge wells, draft TM.

$0.00

$0.00

$281.00

$828.79

4 Access condition of primary pumps with
mfgr's rep and determine rehab requirements.
Draft TM.

12

$150.00

$0.00

$530.00

$1,713.20

5 Inspect odor control fan with mfgr's rep to
determine rehab reqs. Inspect grease/mist
eliminator, fan enclosure and carbon vessel
with mfgr's rep and access upgrade needs.
Draft TM.

16

24

$150.00

$0.00

$936.00

$2,910.67

6 Evaluate scum disposal and handling
alternatives including screening and
thickening, pumping, scum well upgrades (1-
day of site visits to other WWTF with staff).
Draft TM

10

70

$200.00

$0.00

$2,618.00

$7,921.61

7 Evaluate options to prevent floatables from
accumulating in primary influent channel, draft
TM.

10

$0.00

$0.00

$683.00

$2,014.46

8 Evaluate gravity thickener loadings with regard
to typical loading rates, access chemical
addition alternatives and options to improve
flow split. Draft TM.

36

$0.00

$0.00

$1,716.00

$5,061.22

9 Conduct pipe thickness testing to confirm
suitability of piping. Summarize recommended
piping, fitting and valve modifications. Draft
TM. Assume 2 days on-site and assistance
from Nashua staff.

20

26

$250.00

$400.00

$729.00

$2,800.13

10 Evaluate requirements to allow tanks to be
drained through sludge withdrawl lines, draft

13

$0.00

$0.00

$393.00

$1,159.13

11 Building Design Disclipines shall inspect
existing facilities and prepare preliminary
design technical memos summarizing
anticipated improvements as follows:

(a) Assess the condition of the existing concrete
in tanks, assume 1 site inspection and
assistance from Nashua staff.
Recommendations summarized in draft TM.

14

20

$150.00

$0.00

$995.00

$3,084.68

(b) Draft instrumentation TM memo to summarize
exist. control system & recommended
improvements. Including monitoring system
for the clarifier mechanism & proposed
changes to the sludge withdraw! system.

24

36

$0.00

$0.00

$1,616.00

$4,766.28

(c) Electrical TM outlining requirements for new
electrial gear.

32

$0.00

$0.00

$2,104.00

$6,205.60

(d) Draft architectural TM summarizing existing
code issues in Primary Gallery and stairwell
and recommendations for space upgrades.

10

33

$0.00

$0.00

$1,422.00

$4,194.09

EXHIBIT B-1 - SUMMARY OF ESTIMATED STAFF EFFORT (HOURS) AND COSTS
DESIGN PHASE FOR PRIMARY TANK UPGRADES
CITY OF NASHUA, NH

Sr. Project Sr. Project Project Sr. Project Sr. Project
Principal-in- Project Sr. Technical | Lead Project Project Engineer - Project Engineer - Engineer - Engineer - Engineer - CAD Admin. TOTAL DIRECT LABOR
TASK DESCRIPTIONS Charge Manager Advisor Engineer Engineer Civil Architect Structural Mechanical Instrument. Electrical Technician Assistant HOURS NON-LABOR SUBS COST TOTAL SUB-TOTALs
Typical Salary Rate $67.00 $56.00 $49.00 $36.00 $33.50 $43.00 $54.00 $56.00 $46.00 $53.00 $55.00 $25.00 $20.00
(e) Miscellaneious HVAC / Civil Accessment and
Input 0 0 0 1 0 4 0 0 2 0 0 0 0 7 $0.00 $0.00 $300.00 $884.83
12 Bi-month progress meetings to review TMs,
etc. Assume 2 meetings total.
0 16 0 20 16 0 0 0 0 0 0 0 0 52 $250.00 0.00
13 Submit each technical memo submitted to City, - 0. $2,152.00 $6,597.17
discuss as appropriate during progress
meetings, update TMs based upon
discussions.
0 4 4 24 12 0 4 1 0 4 1 0 0 48 $0.00 $0.00 $1,904.00 $5,615.71
D Prepare Preliminary Design Report (PDR) that
includes compiled technical memos, final
design criteria, preliminary drawings and
outline specifications.
4 12 12 36 15 0 0 0 0 0 0 32 4 115 $0.00 $0.00 $4,206.50 $12,406.78
E Prepare Construction cost estimate. 0 2 6 22 4 0 4 4 0 4 4 0 0 50 $0.00 $0.00 $2,204.00 $6,500.54,
F Submit Draft PDR, Meet with City, Incorporate
comments, submit to City and DES.
4 12 2 20 2 0 0 0 0 0 0 1 10 51 $689.02 $0.00 $2,050.00 $6,735.35) $95,000.00
subtotal 8 68 42 326 80 4 27 27 2 34 38 120 16 792 $2,389 $400 $31,264
ll. Final Design [assumes no scum handling
changes]
A_ Permit applications, agency buy-
in/permissions 0 6 0 12 0 9 4 0 0 0 0 0 0 22 0.00 0,
B 60% plans, contract documents and cost s $0.00 $904.00 $2,902.24
estimates 4 20 10 122 44 2 22 62 8 64 80 320 8 766 391.16 0.00
C€ 90% plans, contract documents and cost $ $. $28,810.00 $85,364.24
estimates 4 24 24 122 44 8 22 62 8 64 80 320 20 802 $500.00 $0.00 $30,218.00 $89,625.88
E Final plans, contract documents and cost ° °
estimates 1 6 2 24 12 2 8 20 4 22 32 120 16 269 $500.00 $0.00 $9,835.00 $29,507.64 $207,400.00
Ill. Bidding
A_ Issue 8 bid sets to Owner and Division,
respond to questions with up to 2 addenda 0 8 0 36 12 0 2 2 0 2 2 4 12 80 $838.04 0.00 2,922.00
B_Pre-bid conference & bid opening 0 2 0 10 8 0 0 0 0 0 0 0 1 21 $200.00 om : $760.00 es
C_ Evaluation of bids 0 4 0 8 10 0 0 0 0 0 0 0 1 23 $20.00 $0.00 $867.00 $2,577.16 $14,475.00
TOTAL HOURS 17 138 78 660 210 16 85 173 22 186 232 884 74 2775 $4,838.22 $400.00 $105,660.00 $316,875.00
TASK 1 Direct Labor $105,660.00
indirect Labor $177,646.16
Non-Labor $4,838.22
Subcontractor $400.00
Sub Markup $0.00
Fixed Fee $28,330.62

Total Fee $316,875.00

B\ THE CITY OF NASHUA “the Cate City"

Financial Services

Purchasing Department

February 15, 2018
Memo #18-084

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: HEADWORKS UPGRADE PROJECT — CHANGE ORDER #9 (VALUE: $11,489)
DEPARTMENT: 169 WASTEWATER; FUND: SRF LOAN
ACTIVITY: HEADWORKS UPGRADE

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated February 8, 2018 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,

except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent Wastewater Department, the Board of Public Works (2/8/2018 meeting) and the

Purchasing Department recommend the approval for this Change Order #9 in the amount of $11,489 to
T-Buck Construction, inc. of Auburn, ME.

Respectfully,,--~
pple —

Dan Kooken
Purchasing Manager

Ce: D Boucher L Fautuex

[229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

vs)
aD

D. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 8, 2018

David L. Boucher, Superintendent
Wastewater Department

Headworks Upgrade Project

To approve Change Order 9 to the Headworks Upgrades contract with T-Buck
Construction, Inc. in the amount of $11,488.75. Funding will be through:
Department: 169 Wastewater; Fund: SRF Loan; Activity: Headworks Upgrades.

Change Order 9 Backup

The contract with TBuck for the Headworks Upgrades at the Wastewater
Treatment Facility was originally for $2,848,222.00. Previous change orders (1-8)
in the amount of $199,104.80 brings the current contract value to $3,047,326.80.
Past change orders included new lockers for the men’s locker room, relocation of
pipes and ducts due to conflicts, changing out electric circuits and wire that were
found to be deficient or undersized, addition of several new ceiling mounted
heaters and modifications to influent flow channel to allow new screens to fit,
plumbing and HVAC modifications.

Change order 9 is for the following extra work items:

1) Relocate existing wiring in screenings room into explosion proof
containers.

2) Provide additional fire alarm panel and wiring to wet well from box
since existing alarm was not to code.

The change order work scope and costs have been reviewed and approved by the
consultant Wright Pierce. The total amount of this change order comes to
$11,488.75. The new value of their contract following this change order will be
for $3,058,815.55.

This project is an SRF funded project and the City will be seeking a State Aid
Grant (SAG) in the amount of 20% of the costs should such funding become
available.

B-6.1

CHANGE ORDER
No. 9
PROJECT: _Headworks Upgrade DATE OF ISSUANCE: Upon City Approval
OWNER: City of Nashua
229 Main St, Nashua, NH 03062
(Address)
CONTRACTOR: T-Buck Consiruction, inc. OWNER’s Project No.

CONTRACT FOR: _Headworks Upgrade ENGINEER _ Wright-Pierce
ENGINEER’s Project No. 13089

You are directed to make the following changes in the Contract Documents.

Description: Refer to the Attachments.

Purpose of Change Order: Refer to the Attachments.

Justification: Refer to the Attachments.

_ Attachments: T Buck Construction Proposal #38 dated 10-20-17

CHANGE IN CONTRACT PRICE

Original Contract Price
$ _2,848,222.00

CHANGE IN CONTRACT TIME

Original Contract Time

455 days
(days er-date)

Previous Change Orders
$ 199,108.80

Net change from previous Change Orders
164 days

(days)

Contract Price prior to this Change Order
$ _3,047,326.80

Contract Time prior to this Change Order

619 days
(days or date)

Net Increase (Deerease) of this Change Order
$ 11,488.75

Net Increase (decrease) this Change Order

None
(days)

Contract Price with all approved Change Orders
$ 3,058,815.55

Contract Time with all Change Orders
619 days ( Final Completion 01/31/2018)

{days or date)

This document will become a supplement to the CONTRACT and all provisions will apply hereto. The
attached Contractor’s Revised Project Schedule reflects increases or decreases in Contract Time as

authorized by this Change Order.

Stipulated price and time adjustment includes all costs and time associated with the above described change.
Contractor waives all rights for additional time extension for said change. Contractor and Owner agree that

the price(s) and time adjustment(s) stated above are equitable and acceptable to both parties.

RECOMMENDEBR: APPROVED:
By: By:
ngineer Owner

L-18-2MH

APPROVED:
By: By:

APPROVED:

Contractor NHDES

Date Date

Date Date

13089A

T. Buck Construction, Inc.

249 Merrow Rd Auburn, ME 04210
207-783-6223 * FAX 207-783-3970

PROPOSAL 40

[Proposal Submitted to: Phone:
Wright-Pierce Fax:
|Street: Job Name

230 Commerce Way, Suite 302

Date 1/2/2018

Nashua Wastewater Treatment Facility Headworks Upgrade

[City, State & Zip Code: Job Location:

Portsmouth, NH 03801 Nashua NH
Engineer: Job Phone:
Andy Morrill
le hereby submit specifications and estimate for:
Provide labor, material and equipment for the following electrical work.
Relocate existing wiring in screenings room that is in non explosion proof boxes
Labor $ 1,955.00
Material $ 630.00
$ 2,585.00
15% O&P $ 387.75
$ 2,972.75
10% GC $ 258.50
SUB TOTAL $ 3,231.25 $ 3,231.25
Provide additional Fire Alarm parts
Labor $ 2,905.00
Material $ 3,701.00
$ 6,606.00
15% O&P $ 990.90
$ 7,596.90
10% GC $ 660.60
SUB TOTAL $ 8,257.50 $ 8,257.50
TOTAL $ 11,488.75
1) If this proposal is accepted T Buck Construction requests and additional 10 days be added to the contract time
e Propose hereby to furnish material and labor complete in accordance with above specifications, for the sum of:
ELEVEN THOUSAND FOUR HUNDRED & EIGHTY EIGHT DOLLARS
Ali material is guaranteed to be as specified, All work to be completed in a Authorized
workmanlike manner according to standard practices. Any alteration or Signature
deviation from above specifications invalving extra costs will be executed only Mark McPheters

upon written orders, and will become an exira charge over and above the
festimate. All agreements contigent upon strikes, accidents or delays beyond
four contro}. Owner to carry fire, tomado and other necessary insurance. Our
workers are fully covered by Workman's Compensation Insurance.

Note: This proposal may be withdrawn
by us if not accepted within 5 days

Acceptance of Proposal- the above prices, specifications and
a work as specified. Payment will be made as outlined above.
Date of acceptance

Signature

MAIN OFFICE BRANCH OFFICE
387 Whittier Highway $308 American Legion Hwy

| Electrical Moultonboro, NH 03254 Westport, MA 02790
am s 663-253-4525 508-636-8600
A: Ins tallations, Inc. FAX 603-253-6284 FAX 508-636-8650
Enquveering -Camstruction «Control Systems
= ewaeelior cha VT License EM-2667 ME License 7905 NHLicense 46C MA Liccase 2271MR

Potential Change Order Request

1613 — Nashua, NH for T Buck - WWTF Headworks PCO Subject: Relocate wire through screen

Upgrade - Elect-Controls room for truck bay lights
To Bruce Kenny PCO Number: 1613-014
T.Buck Construction, Inc. PCO Revision Number: 0
302B Auburn Road PCO Date: 12/29/2017
Turner, Maine 04282 Work Type: Price / Proceed
207-783-6223
207-783-3970 (FAX) Valid for 5 Days.
Return To Chuck Fritz

Electrical Installations, Inc.
245 Charlotte Street
Manchester, NH 03103
603-520-0513

935-7862 (FAX)

chuck. fritz@eii-hq.com

Comments / Time Extension Request.
this will require extra time on the contract

Details
Line res 2 ; j eee Cost paaby yA ee :
No Code _ |Description Type _ 7 Rate /Hrs| Workers Ext.
0—Electrical Field 10.00
001 eemmtca te" | Electrician Labor $95.00 2.00! $1,900.00
Labor Onsite Hrs
2—Instrumentation | Engineer 0.00
Lab 110.00 1.00 .
002 Field Labor Onsite | Programmer apor , Hrs 20.00
0.00
003 5—Panel Shop Panel Shop Labor $65.00 urs 1.00 $0.00
4—Submittals/O&M's 1.00
Clerical Lab 55.00 1.00 .
004 | /Clerical/Office erica or ° Hrs 955.00
005 #12 XHHW Material $210.00 1.00 -| $210.00