Price Level:12/08/2017 QT ID 3337 . Date:01/19/2018
Page: 14
CITY OF NASHUA DROP FRAME
W/FEPTO Dealer Name:NUSS TRUCK GROUP INC
Quotation:NUSS$2017001400D865
B) THE CITY OF NASHUA “the Gate City’
Financial Services
Purchasing Department
February 15, 2018
Memo #18-078
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: ‘REPLACEMENT OF TRAFFIC CONTROL EQUIPMENT ON THE DANIEL WEBSTER
HIGHWAY AND SPIT BROOK ROAD (VALUE: $146,500)
DEPARTMENT: 160 ENGINEERING; FUND: GRANT
ACTIVITY: HIGHWAY BLOCK GRANT
Please see the attached communication from Wayne R. Husband, P.E., Senior Traffic Engineer dated
January 25, 2018 for the information related to this purchase.
Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.
The Senior Traffic Engineer, Board of Public Works (2/8/2018 Meeting) and the Purchasing Department
recommend the award of this contract in an amount of $146,500 to Ocean State Signal Co of
Smithfield, RI.
Respectfully,
(fA Oh?
- L/ Dan Kooken
Purchasing Manager
Cc: W Husband L Fauteux
j229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233 |
To:
From:
Re:
B. Motion:
Attachment:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: January 25, 2018
Wayne Husband, P.E., Senior Traffic Engineer
Administration Department
Replacement of Traffic Control Equipment on the Daniel Webster Highway and Spit
Brook Road
To approve the sole source contract with Ocean State Signal in the amount of
$146,500 for the purchase and installation of Eagle Brand Traffic Controllers,
monitors and Eagle Brand compatible equipment. Funding through Department: 160
Engineering; Fund: Grant; Activity Highway Block Grant.
Quote from Ocean State Signal
This contract is for the purchase of 25 Eagle Brand traffic signal controllers, Eagle
Brand compatible monitors and associated equipment. The equipment will be used to
replace the existing controllers and equipment in the traffic cabinets along the Daniel
Webster Highway and Spit Brook Road at 20 locations. There would also be five
_ Spare controllers, monitors, and two spare switches. This will be needed for backup at
other locations Citywide as equipment is damaged or faulty and in need of repair.
A few years ago, the City of Nashua installed all new Eagle Brand controllers,
monitors, and other Eagle Brand Equipment at 70 locations in the inner City. The
City has communications with most of these locations with a traffic management
system call TACTICS. This new TACTICS software can be used to make changes in
the cabinet to traffic signals timing, sequencing, etc. from the traffic technician’s
personal computer. Ocean State Signal is the Distributor of this Eagle Brand
equipment in the Northeast. They are also the regional expects in working with this
new TACTICS Management System. They programmed all the inner City traffic
signals for different times of day and day of week programs. They can also provide
our technicians with training on how to use the TACTICS Traffic Management
Software and how to work with the new Eagle Brand Controllers, monitors and Eagle
Brand Equipment.
The City received a quote (attached) from Ocean State Signal for $146,500.00
($86,500 Materials, $60,000 Labor and Training).
The Public Works Division is recommending the City of Nashua hire Ocean State
Signal as a sole source provider as they are the Northeast Distributor of Eagle Brand
Controllers, monitors and compatible equipment. They are also experts on working
with TACTICS, and they can provide our staff with some much needed training.
They have always been responsive to the City of Nashua’s needs, and they have done
reputable work for the City in the past.
Ocean State Signal Co.
f 27 Thurber Blvd
ocean state
s:gna
Lighting the way
Smithfield, RI 02917
Tel: 401-231-6780 Fax: 401-231-4390
email: gmaccarone@oceanstatesignal.com
DATE: 12/1/2017
TO: Wayne Husband _ Traffic Engineering Nashua, NH FROM: Gary Maccarone
LOCATION: Nashua, NH PHONE:
ITEM NUMBER: Controller Upgrade Project EMAIL
INTERSECTION: DW Highway and Spit Brook Rd REF:
Quantity ITEM/MATERIAL DESCRIPTION
25 Siemens TS2 M60 Controller (5 Spare ) $2,500.00 $62,500.00
25 EDI SSM12Leip Ethernet Conflict Monitor (5 Spare ) $700.00 $17,500.00
20 MSD Harness Assy ( Preemption ) $150.00 $3,000.00
20 Preemption Strobe Relay Assy $150.00 $3,000.00
0 Comnet Ethernet Switch w/ 2 SFP-6 Modules (2 Spare ) $0.00 $0.00
0 _|ENet Cables and Patch Chords { 2 each per loc ) $0.00 $0.00
20 Suppression Strip $25.00 $500.00
Material Total $86,500.00
60 Revised Cabinet Prints ( 3 per loc )
40 Controller Print Out ( 2 per loc )
20 Program Controller and Monitors manually
20 Install Controller and Monitors in Cabinet
20 Modify Cabinet for new equipment
20 Program Tactics Database/Graphics
20 Controller intergration to Central Computer
20 Light Test for Fiber Cabie ( Hand Held Meter )
4 Days of Training 3-Tactics, 1-EPAC
Total Labor Price for all above $3,000 per intersection $60,000.00
TOTAL $146,500.00
TERMS AND CONDITIONS:
The above price is NET F.O.B shipping point with full freight allowed and pre-paid to one destination in
New Hampshire. Terms quoted are Net Thirty and this quote is guaranteed for 30 days.
BEST REGARDS,
Gary Maccarone
THE CITY OF NASHUA “The Gate City’
Financial Services
Purchasing Department
February 15, 2018
Memo #18-079
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: PURCHASE OF RAW SEWAGE UPDATED DRIVE (VALUE: $33,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated January 25, 2018 for the information related to this purchase.
Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Superintendent Wastewater Department, the Board of Public Works (2/8/2018 meeting) and the
Purchasing Department recommend the award for this purchase in the amount of $33,000 to Granite
City Electric Supply Company of Nashua, NH.
Respectfully,
-PanKooken
Purchasing Manager
Cc: D Boucher L Fautuex
229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233
}
To:
From:
Re:
B. Motion:
Attachments:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: January 25, 2018
David L. Boucher, Superintendent
Wastewater Department
Raw Sewage Pump Updated Drive Purchase
To approve the purchase of three new Raw Sewage Pump drives and associated
installation accessories in the amount of $33,000 from Granite City Electric
Supply Company, of Nashua, NH. Funding will be through: Department: 169
Wastewater; Fund: Wastewater; Account Category: 81 Machinery and
Equipment.
Vendor Quotes
The Wastewater Facility has four Raw Sewage Pumps to convey the wastewater
into the plant. During normal flow conditions, only one pump is needed.
However, when there are high flow conditions, the Facility needs up to three
pumps.
Three out of the four pumps have older, obsolete drives. If there is failure to the
drives, there are no longer parts available and replacement is time consuming, as
there is a lead time for the parts, the installation takes time, and then the drive has
to be programmed into the SCADA system.
It is a benefit to the City to purchase new drives proactively. Facility staff reached
out to three companies for quotes for the drive replacements and associated
installation accessories.
This purchase was originally approved at the December 14, 2017 Board of Public
Works meeting. When we tried to purchase this product through the low bid
vendor, we were declined as the part they originally quoted was the wrong part
and is now obsolete. We are now seeking approval for the next low vendor for the
correctly quoted equipment. We recommend the purchase through the second low
bidder, Granite City Electric Supply Company, of Nashua, NH for a purchase
price of $33,000.
Grainger, Manchester, NH (obsolete) $29,357.85
Graybar, Manchester, NH $34,748.64
Granite City Electric Supply Company, Nashua, NH | $33,000.00
9 State Street
Nashua, NH 03063
603-686-1350
waw.granitecityelectric.com
Fax 603-680-0507
QUOTE TO:
Quotation
01/19/18 | $6637345
“ORDER V0: re
Nashua Granite City Electric
9 State Street
Nashua, NH 03063 1
603-@B0-1350 Fax 603-680-0507
SHIP TO:
City Cf Nashua
Attn: Accounts Payable
PO Box 2019
Nashua, NH
c/o Acct/Payables
03061-2019
city Of Nashua
PO Box 2019
Nashua, NH 03061
19 19 ATV Drives
Nate Wood
01/19/18 No
617-221-1529
33000.00
1009033
SOD ATV630C16N4
ATV630 TYPE] 460V
x** Special Order Item ***
TAXES NOT INCLUDED
11000.000ea
* 7
his is a quotation *
Prices are firm for 24 HOURS and subject to
change without notice after 24 hours.
Shipping and Handling charges may apply
Applicable taxes extra!
Subtotal
Amount Due
33000.00
33000.00
0000-
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THE CITY OF NASHUA “The Gate City’
Financial Services
Purchasing Department
February 15, 2018
Memo #18-080
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT FOR STEAM SYSTEM REPAIRS (VALUE: NOT-TO-EXCEED $20,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated January 25, 2018 for the information related to this purchase.
Pursuant to § 5-84 Special purchase procedures A. (3) Purchases from a sole manufacturer, where it is
determined to be more efficient and economical to reduce costs of maintenance of additional repair parts,
supplies or services.
The Plant Superintendent Wastewater Department, the Board of Public Works (2/8/2018 meeting) and
the Purchasing Department recommend the award for this contract in the amount not-to-exceed $20,000
to Armand E. Lemire Co, Inc of Hooksett, NH.
Respectfully, ---;
Dan Kooken
Purchasing Manager
Ce: D Boucher L Fautuex
|
\229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233
To:
From:
Re:
F. Motion:
Attachments:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: January 25, 2018
David L. Boucher, Superintendent
Wastewater Department
Steam System Repairs
To approve Steam System Repairs by Armand E. Lemire Co, Inc, of Hooksett,
NH in an amount not-to-exceed $20,000. Funding will be through: Department:
169 Wastewater; Fund: Wastewater; Account Category: 55 Other Services.
Armand E. Lemire Co, Inc Rate Sheet
The steam system in the Main Facility building is original to the building, making
the system 40+ years old. Many of the components have failures that need to be
addressed to assist in properly maintaining the temperature of the building.
Armand E. Lemire Co, Inc has been tracing the steam system in the Facility and
addressing issues for the last month. They have found and fixed four broken steam
control valves, repaired two steam leaks, and replaced a steam return valve. As
they continue working, they are continuing to discover issues that need to be
addressed.
They are working at an hourly rate in addition to cost of materials. They are
working directly with the Wastewater Foremen to determine the needs of the
Facility and the level of priority. This purchase order would allow us to continue
repairs.
