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B) THE CITY OF NASHUA “the Gate City’

Division of Public Works

Engineering
MEMO
Date: February 2, 2018
To: Daniel Kooken, Purchasing Manager
From: Steve Dookran, P.E., City Engineer EF
Re: Emergency Contract with W. F. Grace Construction, LLC for an amount not to

exceed $35,000 to perform sewer repairs.

A fifteen inch sewer pipe installed in 1887 through property owned by Liberty Utilities in the
Bridge St area has collapsed causing a significant sinkhole on the property. This sewer serves
the neighborhood consisting of Van Buren St, Warren St, Jackson St and a short section of

Bridge St.

DPW has obtained a rough estimate of $35,000 from:

W. F. Grace Construction, LLC
29 Tandy Rd
Deerfield, New Hampshire 03037

The site is listed by the NHDES as contaminated and special precautions are necessary to
conduct the work. Liberty Utilities is assisting the City to have the repairs made promptly.

Cc: Lisa Fauteux, Director of Public Works
Carolyn O’Connor, DPW Financial Manager
Amy Gill, Senior Staff Engineer
David Boucher, Superintendent of Wastewater

9 Riverside Street « Nashua, New Hampshire 03062 * Phone (603) 589-3120 e Fax (603) 589-3169

ACORE
ane

CERTIFICATE OF LIABILITY INSURANCE

WFGRACE-01 KPETTIT
DATE (MMIDDIYYYY)

02/02/2018

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT:

If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER
Davis & Towle Morrill & Everett, Inc.
115 Airport Road

Concord, NH 03301

CONTACT Kathy M. Pettit
Bee, ext); (603) 715-9739

| FAX 1,.):(603) 225-7935

| Favii.s. Kpettit@davistowle.com

INSURER(S) AFFORDING COVERAGE NAIC #
insurer A:ACadia Insurance Company 31325
INSURED INSURER B :
W. F. Grace Construction, LLC INSURER C :
29 Tandy Road INSURER D :
Deerfield, NH 03037
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

i TYPE OF INSURANCE apps ever POLICY NUMBER EUSA | aReeh ee Ltrs
A | X | COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 5 1,000,000
CLAIMS-MADE OCCUR xX CPA5010773-16 08/15/2017 | 08/15/2018 | PAMAGETORENTED is 300,000
| MED EXP {Any one person) $ 5,000
|__| PERSONAL & ADV INJURY __| § 1,000,000
| GEN'L AGGREGATE Lar APPLIES PER: GENERAL AGGREGATE $ 2,000,000
|__| poucy |X| [ x) 58 weet [X | toc PRODUCTS - COMP/OP AGG | $ 2,000,000
OTHER: $
A | auTomoBILe LABILITY COMBINED SNGLELEAIT | 1,000,000
X | ANY AUTO 'CAA5011368-16 08/15/2017 | 08/15/2018 | sopiLy InsURY (Per person) _| §
| | OWNED SCHEDULED
| | AUTOS ONLY AUTOS BODILY INJURY (Per accident) | $
PROPERTY DAMAGE
RS FEB ONLY NON Se NEY (Per accident) $
$
A |X| umprewauas | X/ occur EACH OCCURRENCE $ 5,000,000
EXCESS LIAB CLAIMS-MADE (CUAS5010775-16 08/15/2017 | 08/15/2018 AGGREGATE $ 5,000,000
pep | X | RETENTIONS 0 $
A |WORKERS COMPENSATION X | PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
ANY PROPRIETORIPARTNERIEMECUTIVE Po” IWPA5011369-16 08/15/2017 | 08/15/2018 | - | acu accwENT 5 1,000,000
(thant ae NED EXCLUDED? NIA 1,000,000
Mandatory in NH} E.L. DISEASE - EA EMPLOYEE! § mas
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY Limit | § 1,000,000

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Scheduie, may be attached if more space is required)
** Workers Compensation ** - 3A Siates: NH, MA, VT.

RE: Emergency sewer repair at 38 Bridge Street, Nashua, NH. It is agreed and understood that the City of Nashua is included as additional insured on
General Liability for ongoing operations when required by written contract.

CERTIFICATE HOLDER

CANCELLATION

City of Nashua
229 Main Street
Nashua, NH 03061

!

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE

ACORD 25 (2016/03)

© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

Jim Donchess
Mayor e City of Nashua

To: Board of Aidermen

Filed With: Patricia Piecuch, City Clerk

From: Jim Donchess
Date: February 9, 2018
Re: Emergency PO Request — Emergency Contract with Crisp Contracting, LLC for an

amount not to exceed $55,000 to perform sewer repairs

Pursuant to 5-90 (G) of the NRO, | have authorized an Emergency Purchase Order to Crisp
Contracting, LLC for an amount not to exceed $55,000.

By way of background, the sewer pipe on Patten Court failed leaving many residents without sewer
service. The twelve inch concrete sewer pipe installed in 1890 has collapsed causing a blockage in
the pipe. The sewer serves the neighborhood consisting of about 9 dwelling units.

Patten Court is an older, narrow road with the buildings built between 1880 and 1890. A gas line
has been installed over the sewer pipe which may complicate this replacement project. This
request is in the amount not to exceed $55,000 to begin this emergency project.

Included is a copy of a memo from Steve Dookran, P.E., City Engineer explaining
the need for this emergency work, a copy of the quote from Crisp Contracting, LLC
and their insurance certificate.

Thank you,
CC: DPW Administration

229 Main Street » PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

22) THE CITY OF NASHUA "The Gate City”

Division of Public Works

Engineering
MEMO
Date: February 8, 2018
To: Daniel Kooken, Purchasing Manager
From: Steve Dookran, P.E., City Engineer
Re: Emergency Contract with Crisp Contracting, LLC for an amount not to exceed

$55,000 to perform sewer repairs.

The sewer pipe on Patten Court failed leaving many residents without sewer service. The twelve
inch concrete sewer pipe installed in 1890 has collapsed causing a blockage in the pipe. The
sewer serves the neighborhood consisting of about 9 dwelling units.

Two bids were received to replace 170 feet of pipe and 5 sewer services. They were:

W. F. Grace Construction, LLC $ 66,100
Deerfield, New Hampshire 03037

Crisp Contracting, LLC $ 52, 800
Nashua, New Hampshire 03064

Patten Court is an older, narrow road with the buildings built between 1880 and 1890. A gas line
has been installed over the sewer pipe which may complicate this replacement project. This
request is in the amount not to exceed $55,000 to begin this emergency project.

Cc: Lisa Fauteux, Director of Public Works
Carolyn O’Connor, DPW Financial Manager
Amy Gill, Senior Staff Engineer
David Boucher, Superintendent of Wastewater

9 Riverside Street « Nashua, New Hampshire 03062 © Phone (603) 589-3120 e Fax (603) 589-3169

—_;
ACORD? CERTIFICATE OF LIABILITY INSURANCE vopsinony

THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the cartificate holder ls an ADDITIONAL INSURED, the noticy{los} must have ADDITIONAL INSURED provisions or be andorsed.
if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A stotemant on
this certificate does not confer rights to the certificate holder in eu of such andorsemant(s).

PRODUCER 800-444-4487 | Age:

Progressive Commercial Ine to, tm. 800-444-4487 | Fe, wor:

P O Box 94739 Saoness:

Cleveland OH 44101 | INSURERS) AFFORDING COVERAGE NAIC 8
msunen a: United Financial Casualty Company 11770

mSURED 603-234-8224 INSURER SB:

Crisp Contracting LLC IMBURER ¢ :

111 Lock Street Suite 204 PEURER 0.

Nashua NH 03064 insunER €:
RESURER F

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUEO OR MAY PERTAIN, THE INSURANCE AFFORDED 8Y THE POLICIES DESCRIBED HEREIN 1S SUBJECT YO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

ie TYPE OF maURANCE [ieap ew! POUGY KuManeR saponin | gaopane rn core
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 3s
NSUARSE TO RENTED
| CLAMS. WADE ft] OCCUR PREMISES (Eaoomerenon) |S
d MED EXP (Any one person) 3
td PERSONAL AADVAIURY 3
| GENT AGGREGATE LEMIT APPLIES PER GENERAL AGGREGATE &
poucy [|_| 58% Loc PRODUCTS - compre acs | 5
OTHER: 3
ie OMORED SINGLE LMT
A [ MiToMoms ASE ITY 06259760-0 10/25/2017 | 10/25/2018 | patos] 5 1,000,000
ANY AUTO BOOILY INJURY (Por person} |S
|| OWNED ov | SCHEDULED BOOS Y INJURY (Per socident)| &
Lud AUTOS OF8Y AUTOS ime
_ AUTOS OMLY AUTOS AY . eee pnee $
&
| MOREL AUAS =| | occur EACH OCCURRENCE ‘
——T + CLAMS-MADE! AGGREGATE 5
bED RETENTIONS $
AD EMPLOYERS LABILITY vIN [Sure | ie
ANYPROPRIETORIPARTNEREXE: E. EACH ACCDENT 3
OF FICERMEMBER EXOLUIDED? MIA
thbendutory in WH} Ei. DISEASE - EAEMPLOYEE! §
[DESCAS TON GF GPERATIONS below EL DISEASE -POLCV LIT | §
A [UM-UIM 06259760-0 fores/2077 | 10/28/2018 | $1,000,006 CSL
A | Medical Payments $5000 Person
DESCRIPTION OF GPERATIONS (LOCATIONS / VEHICLES [ACORD 101, Addons! Remerks Schedule, may he aieched N more space 8 reyusred}
2002 Chevrolet 1GBJK39G12F 110995
1998 Ford 1FDXNSOF4WVA11156
4983 Whit 1IWBUCCCFODU0S4875
1985 Whit 1jWBUCCCESFLI098294
2004 Chevrolet 1GBJG31U541210276
CERTIFICATE HOLDER CANCELLATION
. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
The City of Nashua THe EXPIRATION DATE THEREOF, NOTICE WEL BE DELWERED. IN
229 Main St ACCORDANCE WITH THE POLICY PROVISIONS.
Nashua NH 03064

Aa

i

© 1088-2015 ACOROD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo ara registered marks of ACORD

REPORT OF THE FINANCE COMMITTEE

JANUARY 17, 2018

A meeting of the Finance Committee was held on Wednesday, January 17, 2018, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

Also in Attendance: Dan Kooken, Purchasing Manager
John Griffin, CFO/Comptroller
Carrie Schena, Urban Programs Manager
Jon Ibarra, Superintendent of Streets

Mayor Donchess

Before we get to the election of the committee clerk, | thought | would take a moment to clarify what the duties
of the Finance Committee are because we have a number of people who have not served on the Finance
Committee before. The Finance Committee is created by City Charter. The Mayor is automatically the Chair.
We have a seven-member committee, and we have several functions. Number one, we approve the so-called
“record of expenditures” which is the list of checks that is issued by the city. That is put out on a bi-monthly
basis and comes to us. You can get it in advance of the meeting online. You can look at any check, ask any
questions that you want. Most of it is very, very routine. You will see hundreds of checks every warrant. Later
on in the meeting, we will approve the so-called “Record of Expenditures” or the “Warrant.”

Number two, any contracts that are proposed to be entered by the city in excess of $10,000, which has a
financial value of $10,000 or more, come to the Finance Committee for approval. The city does not enter those
contracts until approved by the Finance Committee, and this is by ordinance. If the contract is for $ 1 million or
more or if it is a multi-year contract, after being reviewed by the Finance Committee, if it is approved here, it
has to be approved by the full Board of Aldermen. It will appear on the regular agenda of the full Board of
Aldermen at the next scheduled meeting. Sometimes there are amendments to contracts. If they reach a
value of $10,000 more than the original contract, they come back. If the amendment is for less than $10,000
or just a language change or something else that does not include a financial amount then I, as the Mayor,
inform the committee by memo that the change was made so you can track if you wish any changes to a
contract that you have already approved.

Third, we occasionally get referrals of ordinances or resolutions from the full Board of Aldermen. The other
committees get most of that work, but we occasionally get a referral and we would handle that just as you
would in any other committee: We discuss it and make a recommendation and it would go back to the full
Board.

You will see that most if not all of the purchase contracts or the proposals for contracts are prepared by Dan
Kooken, who is the city purchasing manager. Sometimes, we have members of various departments come
forward to explain and answer any questions regarding the contracts. Either John Griffin, the CFO, or David
Fredette, City Treasurer, is here every time. Today we have Carrie Schena, who is the Urban Programs
Manager. She has one issue that she is going to discuss with us. We have Deputy, soon to be as of April 1,
Assistant Chief, George Walker, who is here on the fire department issue. Often we just have the people come
up in case you have questions so they can provide you with an explanation.

Finance Committee - 1/17/2018 Page 2
Depending on who is available and how complicated the issue is, sometimes we just go with the memo unless
you ask for more help. If someone really wants to hold something over to get more explanation, that usually
happens. Everything goes by vote of the committee.

If you need any assistance or direction, just talk to Alderwoman June Caron. She has been on the committee
for a long time and knows the ins and outs very well.

ELECTION OF COMMITTEE CLERK

Mayor Donchess called for nominations for the Committee Clerk for the 2018-2019 term.
ALDERMAN LAWS NOMINATED ALDERWOMAN KELLY

MOTION BY ALDERMAN CARON TO CLOSE THE NOMINATIONS
MOTION CARRIED

VOTE ON ELECTION OF ALDERWOMAN KELLY AS THE FINANCE COMMITTEE CLERK FOR
THE 2018-2019 TERM
MOTION CARRIED

PUBLIC COMMENT — None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase of Personal Protective Clothing/Equipment (PPE) (Value: $11,375)

MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE FROM
GLOBE MANUFACTURING IN THE AMOUNT OF $11,375. FUNDS ARE AVAILABLE IN DEPARTMENT
152, FIRE; GENERAL FUND OPERATING BUDGET

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Lead Paint Inspection, Risk Assessment & Clearance Services
(Value Not-to-Exceed: $150,000)
MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE MULTI-YEAR CONTRACT TO ALCHEMY LEAD MANAGEMENT

IN AN AMOUNT NOT-TO-EXCEED $150,000. SOURCE OF FUNDING IS DEPARTMENT 184, URBAN
PROGRAMS; HUD LEAD GRANT

ON THE QUESTION

Mayor Donchess

| don’t know if you have all met Carrie Schena. She is head of Urban Programs, and has worked for the city
for how many years?

Ms. Schena

| just had my ten year anniversary.

Finance Committee - 1/17/2018 Page 3

Mayor Donchess

Very good. She is very good at her job and knows this federal stuff, the urban programs, the lead grant, the
community development block grant, all of those subjects extremely thoroughly. Because people don’t’ have
background on this, why don’t you explain what the lead grant is and how this will be part of that program?

Ms. Schena

The lead paint program is a competitive grant funded by the US Department of Housing & Urban Development,
HUD for short. When it is awarded, it is a three-year program. This is our fourth grant. | believe we’re up to
$11.8 million for a total amount that the city has received since 2007. The grant is geared towards assisting
units that are occupied by low-income households. It can either be an owner-occupied property or a rental
property but whoever lives there must be those income guidelines. This contract is we sub the work out to a
licensed risk assessor and lead paint inspector who goes into these units after we qualified them and does a
comprehensive examination of all the painted surfaces to test where the lead hazards are and then writes the
report and hands it over to our department. From there we develop a scope of work and work with the property
owners. We bid the project out and award it to a lead paint contractor to go in and do that mediation. The
program also includes a small pot of money for healthy housing remediation. We also do an assessment. Our
staff does that. That might be looking for air quality issues, mold issues, ventilation, trips and falls, pest
infestation. It really runs the gambit depending on the property. We have a small amount of grant money that
we can put towards correcting those issues as well. After the work is done, this contract covers the inspector
to go back in, clear the unit. They actually have to take dust wipe samples and send it to a lab to make sure it
is safe for the family to return. We have to do approximately 150 units under this grant. Since we’ve started
we’ve done just over 500, not including what we will do under this upcoming grant. We have a lot of work to do
in Nashua even though we’ve done that many units. There are 1000s more. We continually exceeded our
goals, and we hope to continue to do that and keep getting that money.

Alderman O’Brien
Do you also look at the water?
Ms. Schena

Under this grant it is lead paint that we are testing. That is what we are authorized to remediate. Typically, the
risk assessor is not looking at water unless there is a specific reason why. If there was a lead poisoned child
and there was no indication that it could be the housing, they may look further and test the water to see if that
is a potential source. There is quite a questionnaire that they go through with the family to try to figure out
where the contamination could be coming from. Some people have candies that are imported from overseas
or pottery. There’s a few different places where children can be exposed by lead but typically paint is the
biggest problem. We don’t automatically test for the water, and part of that is we don’t have the funds to
correct it if we find that problem but also it is typically not the source of the issue.

Alderman O’Brien
| am very excited to see that you applied for and have done so many homes. Knowing Nashua, we have quite
an older community that lead paint was used quite extensively at one time before the hazards were even know.

Anything to do to protect the children, particularly, they may inadvertently gnaw on the windowsill. This is
something that is good, and | thank you. Keep going.

Mayor Donchess

This is a competitive grant so the performance on prior grants is a big factor on whether we get the money,
which we successfully were awarded several months ago.

Finance Committee - 1/17/2018 Page 4
Ms. Schena

We had an effective start date of December 15, so we’re hitting the ground running.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Henderson Liquid Anti-lce Spraying System (Value: $245,993)

MOTION BY ALDERMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO PENWAY SALES AND SERVICE IN THE AMOUNT OF $245,993. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ENGINEERING; FUND: GRANT

ON THE QUESTION
Jon Ibarra, Superintendent of Streets

The money funding this particular venture is part of that $1.3 million from the state that was given to the city in
a one-time investment. Anything to do with bridges or roads or maintenance of those, you can spend those
funds on. We're trying to keep up with the technology in treating the winter conditions. We have attended a
lot of conferences related to snow and ice. It seems the way many states are going in the treatment of the
winter conditions is brining. Salt brine, salt water, sometimes mixing sugar items like beet juice or molasses
with it to get a more effective operating temperature. You can reduce your use of salt through brine making.
This will be allowing us to make and store, load trucks. We can make between 6,000 — 9,000 gallons an hour
with this particular setup, load our own trucks, three trucks at a time. There will be three filling stations. The
liquid application would be like you see out on Route 3 where you see the state putting down the brine prior to
a storm. Typically our operation now, we go out and pre-salt just before an event because we’re putting down
dry rock salt. Dry rock salt needs the moisture to start the chemical reaction. It doesn’t work until it has gotten
wet. When you put liquid brine down, it is going to be activated right away. We can go out as much as 24
hours in advance so the day before an event, we can go and pretreat the roads. That buys us time in time of
an event as far as treating and plowing.

Liquid application is one tank you will see in the setup. Then we have a prewet system. Those are saddle
tanks that will go on the side of our spreaders. We can wet with liquid brine as we are applying the rock salt.
It’s just a couple of different applications for that material. It will reduce salt. I’ve seen numbers as far as 30
percent reduction in salt cost.

Mayor Donchess

The City gets an annual highway block grant of about $1.4 million and that goes up a little bit every once in a
while. This was a one-time addition of $1.3 million which could be used towards paving or anything related to
road maintenance or treatment. We have already embarked on a five-year paving plan of action. We have
already committed to that. Last year, we decided to devote the money to equipment to help maintain roads
and a few other projects. This as the superintendent said will help snow operations by enabling trucks to go
out with brine solution well in advance. We won't have to wait for the storm to start. We can put it down on the
streets. It will probably enable broader coverage, may reduce salt costs and will help abate a growing
environmental problem which is we’re finding more sodium in the Nashua River, and | think the Merrimack as
well, which is coming from the snow removal operation. It is something that the DES monitors and we report to
DES. This will help abate that while really improving snow removal operations at the same time.

MOTION CARRIED
UNFINISHED BUSINESS — None

NEW BUSINESS — None

Finance Committee - 1/17/2018 Page 5
DISCUSSION — None
RECORD OF EXPENDITURES

MOTION BY ALDERMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
FROM DECEMBER 16, 2017 TO DECEMBER 28, 2017, AND DECEMBER 29, 2017 TO JANUARY 12, 2018
MOTION CARRIED

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Mayor Donchess

Mr. Griffin is the CFO for the City. | don’t know if you have met the various newer members or not, but maybe
you'd like to take a moment to tell them what the CFO does.

Mr. Griffin

Sure. I’ve been with the City since August of 2010. | have enjoyed, learned a lot. As far as my duties, they are
generally are budget related, both in terms of developing the budget, proposing the budget along with the
Mayor, and reviewing the budget as we go forward. Another key component of the CFO is working with the
treasurer and the accounting department and the rating calls that we have annually. As you know, we issue a
fair amounts of bonds annually. The rating calls, we’re talking to Standard and Poor’s and Fitch Ratings. Last
year, we're excited. We got a AAA rating from Standard and Poor’s. You're able to read those online, the
Fitch reports and the Standard & Poor’s. In addition to that as we finalize our comprehensive annual financial
report called the CAFR, that’s where you get a lot of information. That’s the information that the rating
agencies base their opinions on. The CAFR as well is really our annual audit. Melanson & Heath conducts
our annual audit which is done typically August through October, close the books, and we have been fortunate
for several years to have an unmodified opinion, which means there are no material concerns on the part of the
independent auditor with regard to the city’s operations.

Keeping track of the accounts of the city is not an easy task. What we will probably do is have some type of
review of those accounts for you folks as well as your other colleagues. We do participate in the City Academy
where we go into a little bit more depth in the CFO area. My responsibilities are overseeing the assessor, the
treasurer/collector, motor vehicles, accounting, purchasing, GIS, and risk management, which is a very
important part of the city’s operations.

As the Mayor indicated, David Fredette and | tag team. | usually attend the second meeting of the month;
David attends the first meeting and we are here for any questions. | will send each one of you an email
tomorrow letting you Know how you can find the Record of Expenditures before you come here if you want to
look at it. The checks have already been sent so it is not a case where you can call me and say hold that
check.

The front part of the Record of Expenditures is the checks or ACH or wire transfers. The back half is the
payroll. Each Record of Expenditures is about 80 pages, 90 pages. If you have any questions through your
learning process, feel free to reach out via email or phone call. We'll try to get you the right answer. Basically
what happens is the question comes in, if there’s more than one, | determine which group should get that
question and get right back to you hopefully in advance of this meeting. We usually publish that Record of
Expenditure on the Friday before your meeting. I'll explain that, | think it’s important. The Mayor did a nice job
explaining it, but | think getting to and from the web page financial reports you can just click on it. There’s a lot
great information there, especially if any of you will be attending the budget review committee meetings.