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Finance Committee - 1/17/2018 Page 6
With that, hopefully | didn’t take too much of your time. | look forward to working with each and every one of
you. The door is open if you need some help and assistance. Thank you.

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN CARON TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned 7:25 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
JANUARY 17, 2018
7:00 PM Aldermanic Chamber
ROLL CALL
ELECTION OF COMMITTEE CLERK
PUBLIC COMMENT
COMMUNICATIONS
From: Dan Kooken, Purchasing Manager
Re: Purchase of Personal Protective Clothing/Equipment (PPE) (Value: $11,375)
Department: 152 Fire; Fund: General Fund Operating Budget
From: Dan Kooken, Purchasing Manager
Re: Contract for Lead Paint Inspection, Risk Assessment & Clearance Services
(Value Not-to-Exceed: $150,000); Department: 184 Urban Programs; Fund: HUD Lead Grant
From: Dan Kooken, Purchasing Manager
Re: Purchase of Henderson Liquid Anti-ice Spraying System (Value: $245,993)
Department: 160 Engineering; Fund: Grant
UNFINISHED BUSINESS — None
NEW BUSINESS — None
DISCUSSION
RECORD OF EXPENDITURES
PUBLIC COMMENT
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

gas) THE CITY OF NASHUA The Cote Oe?

Financial Services

Purchasing Department

January 11, 2018
Memo #18-069

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF PERSONAL PROTECTIVE CLOTHING/EQUIPMENT (PPE) (VALUE:
$11,375)
DEPARTMENT: 152 FIRE; FUND: GENERAL FUND OPERATING BUDGET

Please see the attached communication from George A. Walker, Deputy Fire Chief dated December 13,
2017 to Brian D. Rhodes, Assistant Chief of Department for information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following special purchases: (7) Purchases under extensions of contracts when no price
increase exceeds 10%.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of this clothing/equipment

from Globe Manufacturing of Epsom, NH in the amount of $11,375.

Respectfully,

Asie

Dan Kooken
Purchasing Manager

Ce: G. Walker B. Rhodes J. Graziano

229 Main Street Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233 |

Nashua Fire Rescue Deputy Chief George Walker

Group 2 - Station 4

Administrative Office Nashua Fire Rescue
70 East Hollis Street, Nashua, NH 03060 (603) 594-3645

www.nashuafire.com Walkerg@nashuanh.gov

To: Brian D. Rhodes, Assistant Chief of Department
From: George A. Walker, Deputy Fire Chief

Re: PPE Procurement (December 2017)

Date: December 13, 2017

Chief Rhodes,

1 am requesting permission to move forward with the procurement of 6 (six) sets of Globe
Personal Protective Equipment (PPE) from Bergeron Protective Clothing of Epsom, NH.
The quoted price per set is $ 1,868.60 for a total not to exceed $11,300.00. This pricing is
consistent with our recent (fall) PPE purchase.

This pricing is part of a 3 year guaranteed price with an increase of no more than 5% per year,
through June 30, 2019.

The 6 sets will be issued to 5 new hires and one current member being promoted. | have
included the specifications for the PPE that will be manufactured by Globe Manufacturing,
a New Hampshire Company.

Respectfully,

Lee Walls

George A. Walker
Deputy Fire Chief

BERGERON

PROTE: E CLOTHING
a limited liability company

1024 Suncook Valley Hwy., Unit 5-D
Epsom NH, 03234

TEL: 603.736.8500
www.BergeronProtectiveClothing.com

Bill To

Nashua Fire Rescue
City Of Nashua

Attn: Accounts Payable
PO Box 2019

Nashua NH 03061-2019

Globe Metro Jacket and G-Xtreme 3.0 pants.

Quantity Style

ORDER ACKNOWLEGDGEMENT
No.:[z07260

For Quotation#: 202274
Doc. Date : 12/27/2017

Payment Terms: NET30
Delivery Date: 12/27/2017

Customer PO:
Salesperson : Maureen Gnecco
Page: Page 1 of3

Ship To:

Deputy George Walker
70 Hollis East Street
Nashua NH 03060-0306

Description Unit Price Your Cost

5 K27LMBM Globe Classix Metro Jacket, Advance 1,036.13 5,180.67

Color: Gold

Trim Color: Lime Yellow

-Advance Outer shell

-Caldura SL2i Thermal Liner

-Crosstech Black Moisture barrier

-3-inch Lime/yellow triple trim NYC style

-3-inch Scotchlite letters arched row B: "NASHUA"
-Snaps in/Hook and Dee out closure

-2 x10 x 6 half high pockets

-Full Keviar lined pockets

-Sunlance Flashlight holder-right chest

-Self mic strap on stormflap, top slanted towards left
side

-Self mic strap above utility pocket

-Utility pocket 2x4x8 left chest

-Black Gemini XT cuffs

-~Nomex wrister with thumb loop

-Crosstech adjustable sleeve wells

-No trim on bottom of extended back

Sizes

Chest 42, Sleeve std, Length 29- LITTLE (Arthur)
Chest 44, Sleeve std, Length 29- SAVARD (Brett)
Chest 44, Sleeve std, Length 32- STASIO (Adam)
Chest 42, Sleeve std, Length 29-SHEPHERD (Christian)
Chest 44, Sleeve std, Length 32- BRECKENRIDGE (Nathan)

Letter, 3" Scotchlite 2.50

Color: LY

Add last name to tail of jacket; LITTLE, SAVARD, STASIO, SHEPHERD and
BRECKENRIDGE

95.00

NOTE: Please check for errors or omissions of the style, size, spelling, color of material and trim as there is a charge for changes and or
cancellations. If you find an error or omission, contact us ASAP, Shipping and handling is FOB factory. TERMS are NET 30 DAYS

From: BERGERON PROTECTIVE CLOTHING LLC Document No.: 207259
To: Nashua Fire Rescue Doc. Date: 12/27/2017

Subtotal: 4,038.63 $5,275.67

1 KO7LIMB Globe, Classix Metro Jacket, Brigade 750 (aka Nomex) 4,004.03 1,004.03

Golor: White

Trim Color: Red Orange

For Chief's Officers

“Nomex Outer shell

-Caldura SL2i Thermal Liner

-Crosstech Black Moisture barrier

-3-inch Red/Orang triple trim NYC style

-3-inch Scotchiite letters arched row B: "NASHUA"

-Snaps in/Hook and Dee out closure

-2 %10 x 6 half high packets

-Full Keviar lined pockets

-Sunlance Flashlight holder-right chest

-Self mic strap on stormflap, top slanted towards left

side

~Self mic strap above utility pocket

-Utility pocket 2x4x8 left chest

-Black Gemini XT cuffs

«Nomex wrister with thumb loop

-Crosstech adjustable sleeve wells

-No trim on bottom of extended back

Sizes

Chest 40, Sleeve -1, Length 29- BUXTON (Steve)
17 19724 Letter, 3" Scotchlite 2.50 42.50

Color: RO

Add last name to tail of Jacket: BUXTON
Add rank {o jacket, Letters sewn directly onto jacket: "DEPUTY CHIEF" two fines, row E

and F
Subtotal: 1,006.53 $1,046.53
5 227LMB Globe G-Xtreme 3.0 Pant, Advance 832.73 4,163.64
Color: Gold

Trim Color: Lime Yellow

-Advarnce Outer Shell

-Caldura SL2i Thermal Liner
-Crosstech Black Moisture Barrier
-3-inch Lime/yeliow triple trim at cuff
«Zipper/Velcro fly closure

«Nomex balt closure

~Dragon hide knees

-Silizone padded knees sewn on liner
~2K10x10 pockets

-Keviar lined expansion pockets
-Black Gemini XT self cuffs

NOTE: Please check for errors or omissions of the style, size, spelling, color of material and trim as there is a charge for changes and or
cancellations. if you find an error or omission, contact us ASAP. Shipping and handling Is FO factory. TERMS are NET 30 DAYS

From: BERGERON PROTECTIVE CLOTHING LLC Document No.: 207259
To: Nashua Fire Rescue Doc. Date: 12/27/2017

Sizes
Waist R38, Length 32- LITTLE (Arthur)
Waist R38, Length 30- SAVARD (Breit)
Waist R38, Length 36- STASIO (Adam)
Waist R36, Length 30- SHEPHERD( Christian)
Waist X40, Length 32-BRECKENRIDGE (Nathan)
4 237LMB Globe, G-Xtrame 3.0 Pant, Black PCA Advance 849,85 849.85

Color: Black

Trim Color: Red Orange

Chief Officers only

Black Advance

-Caldura SL2i Thermal Liner
-Crosstech Black Moisture Barrier
-3-inch red/orange triple trim at cuff
-Zipper/Velcro fly closure

-Nomex belt closure

-Dragon hide knees

-Silizone padded knees sewn on liner
-2x10x16 pockets

-Keviar lined expansion pockets
-Black Gemini XT self cuffs

Size

Waist R32, Length 32- BUXTON (Steve)

Subtotal 3,727.74 14,335.69
Shipping & Handling 39.00 39.00
Total 3,727.74 14,374.69

NOTE: Please check for errors or omissions of the style, size, spelling, color of material and trim as there is a charge for changes and or
cancellations. lf you find an error or omission, contact us ASAP. Shipping and handling is FOB factory. TERMS are NET 30 DAYS

@)\ THE CITY OF NASHUA "The Gate City”

Financial Services

Purchasing Department

January 11, 2018
Memo #18-070

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR LEAD PAINT INSPECTION, RISK ASSESSMENT & CLEARANCE
SERVICES (VALUE NOT-TO-EXCEED: $150,000)
DEPARTMENT: 184 URBAN PROGRAMS FUND: HUD LEAD GRANT

Please see attached communication from Carrie Schena, Urban Programs Department Manager, dated
January 10, 2018 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Urban Programs Department and the Purchasing Department recommend awarding the contract in a
sum not-to-exceed (NTE) $150,000 to Alchemy Lead Management of Manchester, NH.

Respectfully, -

Da oken
Purchasing Manager

Cc: C. Schena S. Marchant J. Graziano

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

Community Development 589-3095

a Planning and Zoni 589-3090
CityofNashua Sameer See tee
Community Development Division Urban Programs «880-3085
City Hall, 229 Main Street, PO Box 2019 adlealitreaia eens ths
Nashua, New Hampshire 03061-2019 FAX 589-3398

www.gonashua.com

Viemo

To: Daniel Kooken, Purchasing Manager

Ge: Sarah Marchant, CD Director
Janet Graziano, Financial Manager

From: Carrie Schena, UPD Manager
Date: January 10, 2018

Re: Lead Paint Risk Assessment/Inspectional Services (Value: $150,000)
ACTIVITY: 1092.18.10.50 ACCOUNT CATEGORY: 54225
LEAD HAZARD CONTROL GRANT: INSPECTION SERVICES

The City was recently awarded a new $2.9 million lead-paint and healthy homes grant from HUD’s Office of
Lead Hazard Control & Healthy Homes. Through this grant, we are required to address lead hazards in
housing occupied by low-income households. All lead hazards must be identified by a NH licensed Risk
Assessor/Lead Paint Inspector per state and federal requirements. The total number of housing units to be
inspected, per our grant agreement with HUD, is approximately 150 over the three-year grant period.

A RFP was issued to solicit qualified proposals to provide this service on 12/15/17 under RFP0018-010518.
Proposals were received from AEI Consultants of Walnut Creek, CA, and Alchemy Lead Management of
Manchester, NH.

The Urban Programs Department evaluated the two proposals received according to the criteria within the
RFP. The Risk Assessor recommended Alchemy Lead Management based upon successful completion of
their contract under the City’s previous lead grant and their demonstrated capacity to handle the volume of
work. The combination of experience, capacity, quality of work and cost of services, ranked this company the
highest in the RFP evaluations. Further this company qualifies as a Woman Owned Business (WBE).

The Urban Programs Department recommends awarding the contract in a sum not-to-exceed (NTE)
$150,000 to Alchemy Lead Management. The source of funding will be the Lead Based Paint Hazard
Control Grant, which has a total of $150,000 budgeted for risk assessment/lead paint inspection services.

Pricing For
RFP0O018-010518
Lead Paint Inspection, Risk Assessment and Clearances

Service Description Unit Cost

Combined Lead Paint Inspection & Risk Assessment Per unit $298.00
Risk Assessment Dust Wipe Samples / Soil Per Sample Per sample $15 /$15
Preliminary Clearance Inspection .

(to verify removal of components and/or surface coating) Per unit $150.00
Final Clearance Inspection .

(after completion of lead hazard reduction work) Per unit $175.00
“Next Day” dust wipes taken at Final Clearance Inspection Per wipe $15.00
Subsequent clearance Inspections following failure(s) Per unit $175.00

(will be back-charged to contractor)

“Same Day” Dust Wipe Samples taken after a failure

(will be back-charged to contractor) Per sample $15.00

Site fee for visits not listed above, i.e. unable to access
property, soil clearance, etc (requires advance Program Per visit $75.00
approval to be eligible for billing)

Alchemy Lead Management

Company Name

Debbie Valente a 7 [ *:

Name of Person authorized to submit proposal! ~ ey 7 bn
“a ia .

Authorized signature” ¥

1/4/2018
Date