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Breakout

Labor : $55.00
Gross Margin Percent @ 15%: $8.25

Material : $3,000.00
Gross Margin Percent @ 15%: $450.00

Total: $3,513.25

Reservation of Rights
This price does not include any amount for impacts such as interference, disruptions, rescheduling, changes in
the sequence of work, delays and/or associated acceleration. We expressly reserve the right to submit our

request for any of these items.

Signed By: Dated: 9/19/2019

REPORT OF THE FINANCE COMMITTEE

OCTOBER 16, 2019

A meeting of the Finance Committee was held on Wednesday, October 16, 2019, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly
Alderman June M. Caron

Members not in Attendance: Alderman Patricia Klee
Alderman Linda Harriott-Gathright

Also in Attendance: John Griffin, CFO/Comptroller

PUBLIC COMMENT - None
COMMUNICATIONS

From: Camille Pattison, Transportation Manager
Re: Change Order for 1 Gillig CNG Buses — Revised Cost $523,155

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE CHANGE

ORDER FOR 1 GILLIG CNG BUSES. THE ORIGINAL COST WAS $523,542 AND CHANGED TO $523,155,
A CREDIT OF $387

ON THE QUESTION

Mayor Donchess

| actually don’t think this needs to come to Finance since it is a reduction not an addition; but in any event,
discussion?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Fire Alarm Bucket Truck (Value $133,564) Department: 152 Fire Rescue; Fund: CERF

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE
CONTRACT TO CUSTOM TRUCK ONE SOURCE IN THE AMOUNT OF $133,564 FOR THE PURCHASE
OF A FIRE ALARM BUCKET TRUCK. FUNDS ARE AVAILABLE IN DEPARTMENT 152 FIRE RESCUE;
FUND: CERF

ON THE QUESTION
Alderman O’Brien
Yes thank you Mr. Mayor. First | would like to say, | believe in repurposing some of the vehicles if they can be

used by another department. | extremely apologize to come up with this idea at this 11"° hour. But in looking at
that | see that we are going to get the trade-in value of $13,000.00 for that vehicle.

Finance Committee - 10/16/2019 Page 2

Since we have the Director of Park Rec here, if he wants to come forward and see if he can, through the
invitation of the Mayor and the Chair, if he could repurpose this vehicle and has a need within the Park Rec
type of Department. If he does, and | would like to amend this to include $13,000.00 that would be the price
that we would get in the trade-in value and amend it to $146,564.00.

Nicholas Caggiano, Superintendent of Parks & Recreation

Nick Caggiano, Park & Rec Superintendent. This is the 11" hour for me too because we weren’t planning on
this but it actually is a good idea. Currently we have one bucket truck and it is a large vehicle. The use of
having a smaller unit that doesn’t go up as high would be very valuable; especially on Main Street. We do a lot
of banners and put up decorations and a smaller unit is going to much safer to use especially during the day
when we are out there. If the funding is in there and we can try...

Mayor Donchess

Do you want to take a look at it?

Mr. Caggiano

Sure | don’t know anything about it, | just found out about it. But it would be a good asset to keep if it is road-
worthy. Does it say what year it is?

Alderman Caron

2003.
Mr. Caggiano

That’s not that bad.

Mayor Donchess

So would the maker amend the motion to suggest that we increase the purchase amount by $13,000.00, save
the truck for Park Rec as long it passes Park Rec’s inspection and meets their satisfaction once they get a
chance to see it?

Alderman O’Brien

| would like to make the motion to amend.

MOTION BY ALDERMAN O’BRIEN THAT ACCORDING TO THE APPROVAL OF THE PARK
RECREATION DEPARTMENT IN ACCEPTING THE VEHICLE THAT WE AMEND THE PURCHASE ORDER
TO $146,564.00 FROM DEPARTMENT 152, FIRE RESCUE FUND CERF.

ON THE QUESTION

Mayor Donchess

Ok discussion?

Finance Committee - 10/16/2019 Page 3
Alderwoman Caron

Thankyou | have several and not that | don’t think this is a good idea but | think there are several issues. It
really needs to be looked at by Park Rec and get some ideas of how many hours are on there. Also, that’s
going to deplete their CERF account by $13,000.00, that leaves them at about $13,000.00 left in their account
for the Fire Department. My question to you Mayor would be, would it behoove us to table this until we have

some answers as to whether this truck is suit able for Park Rec and get some information from the Fire
Department.

Mayor Donchess

Well of course they’ve got no one from the Fire Department here. We want to make sure the deal goes
through. So what if we leave it, | mean | think we should keep the truck if it is of use to Park Rec, | mean it’s
$13,000.00; probably new the vehicle costs | don’t know $150,000.00.

Mr. Caggiano
Yeah | think this one is $133,000.00.

Mayor Donchess

So we are getting it at 10%. And if it is not okay, Nick will check it out tomorrow and if it is not okay, we will get
together with the Fire Department, and maybe with your authorization, right now if it is not okay with Parks we
will trade it in, how’s that?

Alderman O’Brien

It is good and then Mr. Mayor, if | may, did | quote, | added the $13,000.00 to the $133,000.00 should | have
done that on the purchase of it?

Mayor Donchess

| think you should yeah. So Nick will check it out, if it checks out, which it probably will, we will go forward as
proposed. If it for some reason does not check out, we will trade it in and tell you next time, how’s that?

Alderman O’Brien
| am good with that. Would you like the motion if upon denial of Park Rec contingency.

Mr. Caggiano

| don’t want to delay Fire at all.

Mayor Donchess

| think we can deal with the $13,000.00 less in CERF, | mean this is, you know; and if the thing is no good we
will just trade itin. But probably Nick is going to want it and that’s it. Alright.

Alderman O’Brien
I’m good.

MOTION CARRIED

Finance Committee - 10/16/2019 Page 4

From: Dan Kooken, Purchasing Manager
Re: Contract for Professional Engineering Services for Transit Center Rehab (Value $125,135)
Department: 186 Transportation; Fund: FTA Grant

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
GREENMAN-PEDERSEN, INC. IN THE AMOUNT OF $125,135 FOR ENGINEERING SERVICES FOR
TRANSIT CENTER REHAB. FUNDS ARE AVAILABLE IN DEPARTMENT 186 TRANSPORTATION; FUND:
FTA GRANT

ON THE QUESTION

Mayor Donchess

| believe Ms. Marchant is here on this one.

Sarah Marchant, Community Development Director

Good evening, Sarah Marchant here to talk about this grant. It was originally a $1.3 million grant the City
received which was to purchase the one final CNG bus which has been done. The rest of the money was to
go to the Transit Center Rehab. We have numerous safety and infrastructure issues there that we are trying to
correct with this funding. So before you is the grant to move forward with the Transit Center Retrofit Project. It
is a little bit complicated in that this is an architectural project as in rehabbing the actual building and it is also
an engineering infrastructure project in the road base.

I’m sure you’ve seen the pavement and also ADA compliance, there are pedestrians, bicycles, buses and cars
that we are trying to accommodate in this one area. So we have transportation engineers and architects and
so there’s a lot of little things that need to get done which means projects tend to be expensive. So we broke
down Phase | first to really kind of drill down and make sure we could stay closer to budget. We applied for
this grant in 2017, construction costs have risen almost 30% we’ve seen since then so we do believe this is
going to be tight.

We did a small Phase | to really drill down on costs, so we are coming forward now with Phase Il. We think we
have a better idea of those costs and what we can do here with this project. So we are looking forward to
moving this. So this would be preliminary engineering, final engineering and to get ready for contract bid
documents. So there will be a public process with this as well.

Alderwoman Kelly

So you said we got this grant in 2017, is there a certain time that we have to disburse it by, | know you
mentioned a couple phases.

Ms. Marchant

So we did purchase the bus already and part of it was the lag time with some of these federal funds and
actually getting the dollars into the City Coffers. So we did start the process as soon as we kind of got the
money; we got the bus purchased and we’ve moved on to this. But the process is lengthy and so we put the
RFP out | think in February.

MOTION CARRIED

Finance Committee - 10/16/2019 Page 5

From: Dan Kooken, Purchasing Manager
Re: Snow Plowing Contract — City Parking Lots (Value: Not to Exceed $26,000) Department: 166 Parking
Operations; Fund: General

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
ACCURATE DIMENSIONS, LLC. AN AMOUNT NOT TO EXCEED $26,000 FOR PLOWING CITY PARKING
LOTS. FUNDS ARE AVAILABLE IN DEPARTMENT 166 PARKING OPERATIONS; FUND: GENERAL
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Purchase of Playground Surfacing for the Jeff Morin Fields at Roby Park Playground
(Value: $109,790) Department: 177 Parks & Recreation; Fund: Grant

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
GREEN INK LLC DBA INTELLITURF NEW ENGLAND IN THE AMOUNT OF $109,790 FOR PLAYGROUND
SURFACING FOR THE JEFF MORIN FIELDS AT ROBY PARK PLAYGROUND. FUNDS ARE AVAILABLE
IN DEPARTMENT 177 PARKS & RECREATION; FUND: GRANT

ON THE QUESTION

Mayor Donchess

And | think this is why Mr. Caggiano is here.

Mr. Caggiano

Nick Caggiano Park & Rec Superintendent; as you know the Morin has been very generous to the City for
many, many years. When they lost their son they put a scholarship program in place and they included Park &
Rec and it has done quite well and they are quite generous. What this is going to do is remove the wood
carpet that is underneath the playground which was the first ADA playground in the State. We are going to
have an artificial turf under the playground with a pad. It is going to be easier for the children to roll around in if
they need it. It will be a long-term surface; we don’t have to replace the wood chips and it is just going to make
the park that much better.

Alderwoman Kelly

Thank you. So this is my daughter's favorite park in the City and it is often very wet, so I’m wondering if this
will help with that, like a lot of times after the rain we can’t go there because there’s so much water.

Mr. Caggiano

Yes it will help. We did take care of the wet problem last year, we put in drainage and we replaced the wood
chips. We are going to repurpose those chips when they pull them out, bring them to another park that needs
some work. But it is going to help with that as well because there won’t be the material to absorb water. It is
going to just drain.

Alderwoman Kelly

Excellent, thank you.

Finance Committee - 10/16/2019 Page 6
Alderman O’Brien

Just a comment with my grandson, the fact that you fixed the wet park much to his dismay, he totally all boy
enjoyed that, you know, much to the dismay of Grandma, but Nana understood. But it was a lot of fun, he did
have a lot of fun even at the wet part.

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS - None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM SEPTEMBER 27, 2019 TO OCTOBER 10, 2019

MOTION CARRIED

GENERAL DISCUSSION
Alderman O’Brien

| would just like to say that, Mr. Mayor if you remember, we went a couple weeks ago down to BAE Systems
and Ms. Marchant was here discussing the rehab of the Transit Center. The City has purchased two beautiful
new hybrid type of buses that run on diesel but yet it generated electrical power. It is quite unique and | was
very impressed with the handicap access, the security system for somebody that is in a wheelchair that they
can easily get into and off the bus. It is something that | look forward to, | hope it goes into service soon. |
think the ridership, the citizens that do use it, will be equally impressed as | am. So with this work going on, |
am happy to see that we are investing into our transit system. Thank you.

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN - None

NON-PUBLIC SESSION - None
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:16 p.m.

Alderwoman Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
OCTOBER 16, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re;

From:
Re:

From:
Re:

From:

Re:

From:

Re:

Camille Pattison, Transportation Manager
Change Order for 1 Gillig CNG Buses — Revised Cost $523,155

Dan Kocken, Purchasing Manager
Purchase of Fire Alarm Bucket Truck (Value $133,564) Department: 152 Fire Rescue; Fund: CERF

Dan Kacken, Purchasing Manager
Contract for Professional Engineering Services for Transit Center Rehab (Value $125,135)
Department: 186 Transportation; Fund: FTA Grant

Dan Kooken, Purchasing Manager
Snow Plowing Contract — City Parking Lots (Value: Not to Exceed $26,000) Department: 166
Parking Operations; Fund: General

Dan Kooken, Purchasing Manager
Contract for Purchase of Playground Surfacing for the Jeff Morin Fields at Roby Park Playground
(Value: $109,790) Department: 177 Parks & Recreation; Fund: Grant

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS - None

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

« Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

La Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Can Programs vamicsion chaos
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: September 23, 2019
To: Jim Donchess, Mayor
From: Camille Pattison, Transportation Manager

Re: Finance Committee — Change Order for 1 Gillig CNG Buses

The City entered into a contract with Gillig on March 6, 2019 for the following amounts:

1-30? CNG Gillig - $523,542

During May 2019, the City of Nashua and Gillig went through the pre-production review of the bus
build and a number of items were added or changed to enhance the safety and functionality of the
new fleet.

The additional items and or changes resulted in a credit of $387 for the one bus, and include the
following:
¢ Removal of Tablet Holder

e Corner Lamps Changed from 4” Round Lamps to Peterson Curb Lamps
e Replacement of Integrated Camera System to standard Mirrors
e Addition of Rear View Camera
Bus Size Original Cost Additional Cost Revised Cost

Bus | $523,542 $(387) $523,155

\ THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Departament

October 10, 2049
Memeo #20-044

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF FIRE ALARM BUCKET TRUCK (VALUE: $133,564)
DEPARTMENT: 152 FIRE RESCUE; FUND: CERF

Please see the attached communication from George A. Walker, Assistant Chief to Chief Brian D. Rhodes
and the Board of Fire Commissioners dated October 1, 2019 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of this replacement
bucket to Custom Truck One Source of Hooksett, NH in the amount of $133,564.

Respectfully,

i

til,
Dan Kooken
Purchasing Manager

Ce: G. Walker B. Rhodes J. Graziano

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233