Finance Committee - 10/16/2019 Page 4
From: Dan Kooken, Purchasing Manager
Re: Contract for Professional Engineering Services for Transit Center Rehab (Value $125,135)
Department: 186 Transportation; Fund: FTA Grant
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
GREENMAN-PEDERSEN, INC. IN THE AMOUNT OF $125,135 FOR ENGINEERING SERVICES FOR
TRANSIT CENTER REHAB. FUNDS ARE AVAILABLE IN DEPARTMENT 186 TRANSPORTATION; FUND:
FTA GRANT
ON THE QUESTION
Mayor Donchess
| believe Ms. Marchant is here on this one.
Sarah Marchant, Community Development Director
Good evening, Sarah Marchant here to talk about this grant. It was originally a $1.3 million grant the City
received which was to purchase the one final CNG bus which has been done. The rest of the money was to
go to the Transit Center Rehab. We have numerous safety and infrastructure issues there that we are trying to
correct with this funding. So before you is the grant to move forward with the Transit Center Retrofit Project. It
is a little bit complicated in that this is an architectural project as in rehabbing the actual building and it is also
an engineering infrastructure project in the road base.
I’m sure you’ve seen the pavement and also ADA compliance, there are pedestrians, bicycles, buses and cars
that we are trying to accommodate in this one area. So we have transportation engineers and architects and
so there’s a lot of little things that need to get done which means projects tend to be expensive. So we broke
down Phase | first to really kind of drill down and make sure we could stay closer to budget. We applied for
this grant in 2017, construction costs have risen almost 30% we’ve seen since then so we do believe this is
going to be tight.
We did a small Phase | to really drill down on costs, so we are coming forward now with Phase Il. We think we
have a better idea of those costs and what we can do here with this project. So we are looking forward to
moving this. So this would be preliminary engineering, final engineering and to get ready for contract bid
documents. So there will be a public process with this as well.
Alderwoman Kelly
So you said we got this grant in 2017, is there a certain time that we have to disburse it by, | know you
mentioned a couple phases.
Ms. Marchant
So we did purchase the bus already and part of it was the lag time with some of these federal funds and
actually getting the dollars into the City Coffers. So we did start the process as soon as we kind of got the
money; we got the bus purchased and we’ve moved on to this. But the process is lengthy and so we put the
RFP out | think in February.
MOTION CARRIED
