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FINANCE COMMITTEE
NOVEMBER 6, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dann Kooken, Purchasing Manager
Purchase of NPD SWAT Team First Half Bulletproof Vests (Value: $26,670) Department: 150
Police; Fund: DOJ Equitable Sharing Forfeiture Account

Dan Kooken, Purchasing Manager

Contract Award for Nashua Public Library Integrated Library System (Value: $73,710) Department:
179 Nashua Public Library; Funds: Technology Operations Escrow from FY2019 and Computer
Software Escrow from FY2019 for a Total of $54,500 & General Fund $19,210

Dan Kooken, Purchasing Manager
Contract for 14 Court Street Fire Suppression System (Value $295,857) Department: 181
Community Development; Fund: Building Trust Fund

Dan Kooken, Purchasing Manager
Contract for Purchase and Installation of Playground Equipment Surfacing for the Salem Street Tot
Lot (Value: $39,450) Department: 184 Community Development; Fund: Grant

Dan Kooken, Purchasing Manager

Purchase of Two (2) 6 Wheel Dump Truck Up-Fits (Value: $223,754) Department: 161 Streets;
Fund: Trust $111,877; Activity: CERF; Department: 177 Park and Recreation; Fund: Trust
$111,877; Activity: CERF

Dan Kooken, Purchasing Manager
Contract for Primary Tank Upgrade Project — Construction Change Order 3 (Value: $3,484)
Department: 169 Wastewater; Fund: WERF and SRF Loan

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

Request(s) for Non-Public Session

ADJOURNMENT

§) THE CITY OF NASHUA “the Cate Cty"

Financial Services

Purchasing Department

October 31, 2019
Memo #20-044

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF NPD SWAT TEAM FIRST HALF BULLETPROOF VESTS (VALUE:
$26,670)
DEPARTMENT: 150 POLICE; FUND: DOJ EQUITABLE SHARING FORFEITURE
ACCOUNT

Please see attached communications from Karen A. Smith, Business Manager dated October 21, 2019
for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department and the Purchasing Department recommend the purchase of this product
from Ridgeline Outfitters, LLC. of Dalton, NH in the amount of $26,670.

Purchasing Manager

Ce: K Smith A Lavoie

229 Main Street » Nashua, New Hampshire 03061 Phone (603) 589-3330 « Fax (603) 589-3233

NASHUA POLICE

DEPARTMENT Date: 21 October 2019

intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Special Reaction Team Tactical Ballistic Vests

The Nashua Police Department is requesting the purchase of fifteen replacement
tactical ballistic vests to be purchased from Ridgeline Outfitters, LLC, Dalton, NH in the
amount of $26,670. Funding for this purchase will be from the Department of Justice
Equitable Sharing Forfeiture account. Ridgeline Outfitters is the authorized distributor
for the manufacturer Velocity Systems of Dulles, VA.

The Special Weapons and Tactics (SWAT) unit current inventory of tactical ballistic
vests is in need of replacement due fo the expiration of the warranty period on the
ballistic panels and materials. Once a bulletproof vest expiration date passes, the vest
manufacturers will no longer guarantee that the vests will stop the bullets and ballistic
threats, therefore, the vests need to be replaced.

We have conducted research into what is available in the tactical ballistic vest
market that would meet or supersede the capabilities and attributes of our current
model vest.

Vendor Name Address Manufacturer Amount
Ridgeline Outfitters Dalton, NH Velocity Systems | $26,670
Atlantic Tactical New Cumberland, PA_| Safariland $35,505
Lawmen Supply Company | Pennsauken, NJ Pointblank $45,195

We narrowed the vest down to the above listed manufacturers then test and evaluation
was conducted on the products by the SWAT team. The team unanimously decided to
stay with the Velocity Systems vest made by Ridgeline Outfitters for a variety of
reasons. The three main reasons cited were as follows:

1. The ballistic panels on the Velocity vest are constructed out of an aramid
material which makes the vest more flexible and pliable than competitor vests
constructed out of larninate materials.

2. The Velocity Systems vest offers unique design features that make the
vest easily tailored to the different types of special reaction calls for service.
The quick detach system allows for a standard pouch suite located on the
front of the vest to be quickly removed and to be replaced with specialty gear
pouches specific to the mission.

Dan Kooken
October 21, 2019
Page 2 of 2

3. The pouch designs and accessory designs of the velocity systerns were
viewed to be more advanced, more user-friendly and more versatile than the
equivalent options offered by the other manufacturers.

The warranty period on the Velocity Systems ballistic materials is five years, which is
the industry standard and all of their ballistic materials are NiJ rated. The warranty
period on Velocity Systems carriers, pouches and accessories is two years, which is
one year longer than industry standard.

The Nashua Police Department recommends the purchase to Ridgeline Outfitters,
LLC in the amount of $26,670.

Sincerely,

fal Sl

Karen A. Smith
Business Manager

Ridgeline Outfitters LLC

Tran Fquip Excef invaice No. 19091301
invoice Date 26190913
227 Miler Rd Bill To Daviid Elites
Oatten, NH 03598 Nashua Police Dept
Address 28 Officer james Roche Onve
603 321.3808 Nashua NH 03062
Phone 603 594-3500
E matt
Description Units Cost Per Unit Amount
VS LPAAC ~ Client Spec is $ 295.00 S$ 4.425 00
V5 LPAAC Saft Asmar Package w/biceptgroin 5 87500 $ 13,125 00
VS PSA4 LVL4 Plate 30 30400 § §,120 00
Invoice Subgatal | $ 26,670 00
Tax Rate 000%
Soles Tax
Other
Deposit Recewed
TOTAL | $ 26,670.00

fiake all checks payable to Aidgeline Outfrtters LLC
Quoted prices good for 30 days

Thank you for your business?

) THE CITY OF NASHUA "The Gate City"

Financial Services

Purchasing Department

October 31, 2016
Memo #20-048

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | CONTRACT AWARD FOR NASHUA PUBLIC LIBRARY INTEGRATED LIBRARY
SYSTEM (VALUE: $73,710)
DEPARTMENT: 179 NASHUA PUBLIC LIBRARY; FUNDS: TECHNOLOGY
OPERATIONS ESCROW FROM FY2019 AND COMPUTER SOFTWARE ESCROW
FROM FY 2019 FOR A TOTAL OF $54,500 & GENERAL FUND $19,210

Please see attached communication from Jennifer McCormack, Library Director dated Ocotober 7, 2019
for the information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Library Director, Library Board of Trustees and the Purchasing Department recommend awarding this
contract to Sirsi Corporation of Lehi, UT in an amount of $73,710.

Respectfully

Bi
Dan Kooken
Purchasing Manager

Ce: J McCormack J Graziano

229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344

Nashua
Public
Library

October 7, 2019

To: Finance Committee
From: Jennifer McCormack, Director
RE: Integrated Library System replacement contract

The Nashua Public Library has been using Sirsi-Dynix’ Symphony and Enterprise products for our
Integrated Library System since 2011. in order to better serve our customers and provide improved
access to our online and print resources the library has solicited bids for a new system which includes ILS
enhancements that have been developed since we implemented Symphony nearly 9 years ago. Among
these enhancements are the ability to check out digital materials within our online catalog, a mobile
circulation module that we can use at our many community engagement events and the ability for
customers to pay their overdue fines online with a credit or debit card.

With this goal in mind the library released an RFP on May 20, 2019 and we received proposals
from 6 vendors on or before the deadline of 6/20/2019. These were evaluated over the next several
weeks using a process which is detailed in the attached memo to the Board of Library Trustees. Based on
the results of this selection process the Library Board of Trustees voted to approve the selection of Sirsi-
Dynix at their regular meeting on September 3, 2019.

lam recommending that the contract be awarded to Sirsi-Dynix in the amount of $73,710;
$4,360 of which are one-time setup costs. This purchase will be paid for with the library’s Hardware
Maintenance account (79.1.770 54414), Technology operations account (79.1.770 54428) and some
funds held in escrow from the FY2019 appropriated budget. Implementation of the new features will

begin upon signing of the new contract and are expected to be completed by the end of February, 2020.

Sincerely, Oe

ennifer McCormack, Director

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

Nashua
Library

July 27, 2019

TO: Board of Trustees
FROM: Jennifer McCormack, Director
RE: ILS selection

The RFP for our new ILS was released on 5/20/2019; it was posted on the city’s website
and sent directly to 5 vendors. We received proposals from 6 vendors on or before the
deadline of 6/20/2019 and these were evaluated over the next several weeks using the
following process:

First round: Jenn and | evaluated hosting capabilities (Security, disaster recovery,
capacity) and the strength of the migration and implementation plans. 3 proposals
were eliminated from consideration during this phase.

Second round: A team of 7 senior staff (including the Director and Assistant Director)
observed full day in-person demos of each proposed software solution. Each of these
demos was scored using the attached grid and staff also submitted written comments
and final recommendation to the Director. An additional vendor was eliminated during
this phase, leaving only Innovative (iii) and Sirsi under consideration. Innovative received
higher scores higher than Sirsi which was expected since we are a current Sirsi customer
and they didn’t do in-depth demonstrations of the modules that we are already using.
Overall the team was split fairly evenly regarding which system was recommended at
the conclusion of this evaluation phase. .

Third round: The Director and Assistant Director called references for Innovative. For
this piece we chose 2 NH librarians that we know well, one of whom was suggested by
Innovative and one who was not. Asummary of our notes from these conversations is
attached: both of these conversations gave us concern about the level of support
provided by Innovative. Additionally we learned the Innovative is in the process of

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

phasing out some of the components they proposed and replacing them with new
products: something they did not mention in their bid or during the demo.

Final round: | did a pricing comparison of the 2 proposed systems. This was a fairly
challenging exercise since the packages they are proposing don’t exactly match, but you
can see the summary of my comparison on the attached report which includes a
summary of the package each vendor proposed. Although Innovative costs may be
lower annually their proposal includes a significant cost for migrating our records to the
new system.

After this very thorough evaluation of the proposals we received | am recommending
that the Board vote to award the contract for our new ILS to Sirsi-Dynix. Upon Board
approval we will spend the next few weeks negotiating final terms of the contract to
incorporate features not included in their original proposal like their new mobile app
and eResource central which will allow us to integrate eBooks and eAudio directly into
the catalog. | anticipate bringing this purchase to the Finance Committee later in August
or to their first meeting in September.

Concurrently with this evaluation process we hosted a survey of our customers to find
out what features of our catalog they most value and what new features they would like
to see. Although this data didn’t have an impact on our selection it will be very useful as

we move forward with improving and enhancing our current catalog.

Sincerely,

Jennifer McCormack, Director

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

s@B" Public
Library

October 18, 2019

Pricing Summary for ILS contract: Sirsi Dynix

Current active products (details on pp 9&10) $58,850

Quote # 102576 Enhanced Symphony features (pp 11&12) $45,010

Long term agreement discount (p12) ($45,010)
Quote #102598: EResource connections (p 22) $7,980
Quote #102599: Text messaging, Platinum services (p 30} $6,880
Total price for contract $73,710

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org