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STARTING VMRS CODE: 000-000-000
ENDING VMRS CODE: 999-999-999

DPW FLEET MAINTENANCE CITY OF NASHUA, NH
VEHICLE REPAIR HISTORY REPORT

FACILITY: 00002

DATE: FIRST
DATE: LAST

1-32/RRV PAGE: 7
DATE: 07/11/2019 11:05 a.m.

VEHICLE:: 12-086
VEHICLE: 12-086

"AIR CONDITION,

0.01860

. . . 651.17 .

CAB/SHEET METALS 9 16.10 424,69 322.94 747.63 1.46% 0.02135
BRAKES 14 60.50 1566.20 2325.94 3892.14 7.59% 0.11116
STEERING 3 5.90 153.99 279.32 433.31 0.84% 0.01237
SUSPENSION 1 8.00 215.28 266.96 482.24 0.94% 0.01377
TIRES 31 77.00 1801.57 20925.53 22727.10 $4,29% 0.64907
WHEELS,RIMS,HUBS,BRG 4 3.40 88.10 38.20 126.30 0.25% 0.00361
AUTOMATIC TRANSMISS] 4 28.00 761.88 6210.17 5972.05 11.64% 0.17056
CRANKING SYSTEM 2 3.00 81.63 203.97 285.60 0.56% 0.00816
IGNITION SYSTEM 3 16.00 410,96 1957.34 2368.30 4.62% 0.06764
LIGHTING SYSTEM 4 10.50 272.29 188.52 460.81 0.90% 0.01316
AIR INTAKE SYSTEM 1 0.50 12.49 7.63 20.12 0.04% 0.00057
COOLING SYSTEM 3 2.50 63.20 184.44 247.64 0.48% 0.00707
FUEL SYSTEM 4 22.50 612.24 389.40 1001.64 1.95% 0.02861
POWER PLANT 1 8.00 216.64 529.79 746.43 1.45% 0.02132
CNG 2 11.00 283.48 76.76 360.24 0.70% 9.01029
ELECTROINIC ENGINE CON 1 6.00 162.48 77.16 239.64 0.47% 0.00684
HORN AND MOUNTING 1 1.50 40.37 74.99 115,36 0.22% 0.00329
HYDRAULIC 6 21.40 569,46 1089.41 1658.87 3.23% 0.04738
PREVENTIVE MAINT, 22 75.00 1779.50 2890.58 4670.08 9.10% 0.13337
BODY 2 8.00 217.42 319.61 §37.03 1.05% 0.01534
HEATING UNIT 1 3.50 87.43 148.22 235.65 0.46% 0.00873
ROAD CALL 4 4.50 112.64 6.00 112.64 0.22% 0.00322
TOWING JOB 1 0,00 0.00 165.00 165.00 0.32% 0.00471
PACKERS TIPPERS 5 27.00 708.74 1601.85 2308.29 4.50% 0.06592
STATE INSPECTION 7 16.50 400.36 346.68 747.04 1.46% 0.02133
DEALER RECALL 1 0.00 0.00 0.00 0.00 0.00% 0.00000

TOTALS: 143 446.30 11329.96 39982.36 TOT: §1312.32 100.00% 1.46544

B\ THE CITY OF NASHUA “the Gate City’

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Financial Services

Purchasina Department

November 14, 2019
Memo #20-055

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR GREELEY PARK BOAT RAMP (VALUE: $419,495)
DEPARTMENT: 184 COMMUNITY DEVELOPMENT; FUND: GRANT

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated October 24, 2019 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of Parks and Recreation Department, Board of Public Works (October 24, 2019
meeting) and the Purchasing Department recommend the award of this contract in an amount of
$419,495 from Northeast Earth Mechanics of Pittsfield, NH.

Respectfully.
Cr:
an Kooken

Purchasing Manager

Ce: N Caggiano L Fauteux

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: October 24, 2019

Nicholas Caggiano Supenntendent
Parks and Recreation Department

Greeley Park Boat Ramp

To approve a contract with Northeast Earth Mechanics of Pittsfield, NH for the
construction of the Greeley Park Boat Ramp in the amount of $419,495. Funding will
be through Department: Department 184 Community Development; Fund: Grant;
Activity: Greeley Park Boat Ramp Improvements.

This project will reconstruct the small, aging boat ramp on the Merrimack River in the
back of Greeley Park and will include a larger concrete boat ramp. There will also be a
significantly expanded parking area, and a new more direct access road to the ramp (to
be built by DPW forces). Projected project completion date is July 2020,

The project was advertised on August 22, 2019. A prebid meeting was held on
September 3, 2019. Five contractors submitted qualified bids on September 19, 2019.
The bids are as follows:

Firm Bid
NE Earth Mechanics $741,893
Charter $910,660
Berkely $1,093,733
Hansen $1,153,415
ACK Marine $1,230, 860

The bids were reviewed and Northeast Earth Mechanics is the recommended qualified,
law bidder. The bid came in over the budgeted amount of $450,000. The scope of the
project was reduced and the key components were negotiated with the vendor. The
DPW will be assisting with some of the tasks in order to have the project come in on
budget. The one component that will be phased in at a later time once funding will
become available will be the assessable boat loading ramp designed ta load those with
mobility issues into a boat before it is launched. The recommendation of the Division is
to award the contract to Northeast Earth Mechanics.

REPORT OF THE FINANCE COMMITTEE

NOVEMBER 6, 2019

A meeting of the Finance Committee was held on Wednesday, November 6, 2019, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderman-at-Large Brandon Michael Laws
Alderman June M. Caron
Alderman Linda Harriott-Gathright
Alderwoman-at-Large Shoshanna Kelly (arrived after roll call)

Members not in Attendance: Alderman Patricia Klee

Also in Attendance: John Griffin, CFO/Comptroller

Mayor Donchess

Alderwoman Kelly called and contacted us to say that she would probably be a little bit late.

PUBLIC COMMENT

COMMUNICATIONS

From: Dann Kooken, Purchasing Manager

Re: Purchase of NPD SWAT Team First Half Bulletproof Vests (Value: $26,670) Department: 150 Police;
Fund: DOJ Equitable Sharing Forfeiture Account

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE OF

NPD SWAT TEAM FIRST HALF BULLETPROOF VESTS IN THE AMOUNT OF $26,670. FUNDS ARE

AVAILABLE IN DEPARTMENT 150 POLICE; FUND: DOJ EQUITABLE SHARING FORFEITURE

ACCOUNT

ON THE QUESTION

Mayor Donchess

Now we do have people from the PD here if there are any questions or comments about this. But the motion is
to approve the purchase.

MOTION CARRIED

Mayor Donchess

Alderwoman Kelly is now present.

Finance Committee - 11/06/2019 Page 2

From: Dan Kooken, Purchasing Manager

Re: Contract Award for Nashua Public Library Integrated Library System (Value: $73,710) Department:
179 Nashua Public Library; Funds: Technology Operations Escrow from FY2019 and Computer
Software Escrow from FY2019 for a Total of $54,500 & General Fund $19,210

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SIRSI CORPORATION D/B/A SIRSIDYNIX IN THE AMOUNT OF $73,710 FOR THE INTEGRATED
LIBRARY SYSTEM. FUNDS ARE AVAILABLE IN DEPARTMENT 179 NASHUA PUBLIC LIBRARY;
FUNDS: TECHNOLOGY OPERATIONS ESCROW FROM FY2019 AND COMPUTER SOFTWARE
ESCROW FROM FY2019 FOR A TOTAL OF $54,500 & GENERAL FUND $19,210

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for 14 Court Street Fire Suppression System (Value $295,857) Department: 181 Community
Development; Fund: Building Trust Fund

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
NORTHPOINT CONSTRUCTION MANAGEMENT IN THE AMOUNT OF $295,857 FOR 14 COURT STREET
FIRE SUPPRESSION SYSTEM. FUNDS ARE AVAILABLE IN DEPARTMENT 181 COMMUNITY
DEVELOPMENT; FUND: BUILDING TRUST FUND

ON THE QUESTION

Mayor Donchess

There’s a Memo here from Sarah Marchant, Community Development Director who | thought was going to be
here but | can explain this. The Court Street Building does not have fire suppression or sprinklers in the main
theatre, well outside the old fire station. So no sprinklers in the main theater, nor the lobby, nor the lower floor
below the theater where there is a theater that’s basically at the moment a small theater, not usable because of
the lack of fire suppression. It would be much safer to have sprinklers, fire suppression within the main theater
where up to 299 people current are authorized to attend on wooden bleachers or wooden supports. This is an
item that the Fire Department has been nervous about for quite some years in terms of the safety of that
theater. In addition they may be able, with fire suppression, actually safely to accommodate more people.

To me it is a project that is a long overdue and will enable us to more fully utilize the building. The funds are
available in the City Buildings Trust Fund which would be used to pay for this project at the cost you’ve heard.
Now if you need more detail than that, or more that’s in the Memo, we would have to wait for someone else to
come in and get into more technical details? Comments?

Alderman O’Brien

Thank you Mr. Mayor. | am satisfied with it as some may know, being a former firefighter. But anytime we can
enhance public safety and bring that treasured building up to the particular code and everything | think it is self-
explanatory and it is for the safety of our citizens that we do such. Being a municipality we should be a leader
you know with our Fire Department, to have this type of public safety in our buildings. So | am firmly going to
support this.

Alderwoman Kelly

Yeah | was excited to see this, I’m sorry, can you hear me? | am little stuffed up. | was excited to see this on
the agenda. | know in talking to some of the fire fighters that this is the building that has kind of kept them up
at night. Wish we had been able to do it sooner but | am happy to see it here and | am obviously going to
support it.

MOTION CARRIED

Finance Committee - 11/06/2019 Page 3

From: Dan Kooken, Purchasing Manager
Re: Contract for Purchase and Installation of Playground Equipment Surfacing for the Salem Street Tot Lot
(Value: $39,450) Department: 184 Community Development; Fund: Grant

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
ULTIPLAY PARK & PLAYGROUNDS, INC. IN THE AMOUNT OF $39,450 FOR THE PURCHASE AND
INSTALLATION OF PLAYGROUND EQUIPMENT AND WOOD PLAYGROUND SURFACING FOR THE
SALEM STREET TOT LOT. FUNDS ARE AVAILABLE IN DEPARTMENT

184 COMMUNITY DEVELOPMENT; FUND: GRANT

ON THE QUESTION

Mayor Donchess

Now | think Mr. Caggiano is here to address this item?
Nicholas Caggiano, Superintendent of Park & Recreation

Thank you Mr. Mayor, Nick Caggiano Parks & Rec Department; we received a CDBG grant a year and a half
ago for playground improvements at Salem Street. It’s up in French Hill, it is also bordered by what’s called
the Tolles Street Park next door and this is part of a plan that we have to improve the playground, put a new
playground in. And then on the Tolles Street side, the remaining money is going to be used to put in
community gardens so that people in the neighborhoods can rent a garden spot and plant some vegetables.

Alderman O’Brien

Thank you, | would like to ask the Director, as you are aware we have had conversations on St. Andrew’s Field
and some of the good people in Alderman Gathright’s Ward and | am a resident of Ward 9 and have expressed
that the equipment at St. Andrew’s is old and according to our conversation you are looking at that and looking
to get that on the particular list for upgrades?

Mr. Caggiano

Yes we are. So last week we dedicated a playground at Thornton Road, we finally replace the playground
equipment there. So there is one left and that’s St. Andrew's. So we have touched every playground in the
City beginning in 2000. So this will be the last one; St. Andrew’s is on our list. We are looking at and it will
probably be listed as a capital project for maybe some potential there and/or maybe some escrows if we have
a good year, an easy winner. So it is next.

Alderman O’Brien
Thank you.

Alderman Harriott-Gathright

What about the one on New Searles where, | don’t want to say elderly, but they wanted to play pickle ball? Do
you think we are going to be able to do anything with that?

Mr. Caggiano

| do. | have been talking with the Director and our Financial Manager and we are looking at possibly being able
to repurpose some capital funds. That will be coming up in January when we start meeting about capital
projects and we may be able to work it out where we slide a little funding one way or the other and come up
with some money to start working on the Shady Lane Pickle Ball, Tennis & Basketball Courts.

Finance Committee - 11/06/2019 Page 4

Alderman Harriott-Gathright

Thank you.

Alderwoman Kelly

Thank you. Generally speaking, do we have an approach to how we go about deciding which playgrounds,
because | think I’ve seen probably 5 or 6 since we’ve started. So is there an overall Master Plan to how we
decide when they get an upgrade?

Mr. Caggiano

There is; so every winter one of the tasks that we do is we go out and we do an analysis of all our sites. We
update that every year — OK, we need new benches here, we need new picnic tables, this needs to be
replaced, this needs to be replaced. Then we go through and from the years previous and we cross off the
things that we did get done. So Thornton Road will come off that list. Then we look at it and we say OK here
are our Top 10 things that we need to do and that’s what we are going to focus on. And so we do that every
year, just kind of an inventory on what we have and where we are going.

Alderwoman Kelly

Thank you.

Alderman Caron

Thank you. | think this is great and | know that we upgrade all of our playgrounds, which there is about 24 of
them every 20 years or so. Of course with the new kind of playground equipment that we are putting out there,
| think that it'll last a bit longer and as far as the fields, we change those up as needed because of sports and
things like that. So | think it is great that we now have an inventory and you are checking it every year because
we hadn’t done that for a long time. | think that started in about 2000, 2001 you know, to keeping inventory. So
| think it’s great, really because | know Salem Street Tot Lot was well-utilized by the kids in that neighborhood.
So | appreciate that and | will support this.

Alderman Laws

Through you Mr. Mayor, if | could have permission to ask Director Caggiano, completely unrelated to this
legislation but | am curious, | might have missed it. What happened with the bucket truck?

Mr. Caggiano

We went and looked at the bucket truck at the fire department and we talked to the Chief and they were able to
come up with a way to fund that $13,000.00 and as soon as their truck comes in, we are going to take
possession.

Alderman Laws

Awesome.

Mr. Caggiano

Yeah it is in good shape, it is a 2003 but the way it has been taken care of, you couldn't tell.

Finance Committee - 11/06/2019 Page 5

Alderman Laws

OK, thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Purchase of Two (2) 6 Wheel Dump Truck Up-Fits (Value: $223,754) Department: 161 Streets; Fund:
Trust $111,877; Activity: CERF; Department: 177 Park and Recreation; Fund: Trust $111,877;
Activity: CERF

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO

TENCO USA IN THE AMOUNT OF $223,754 FOR THE PURCHASE OF TWO (2) 6 WHEEL DUMP TRUCK

UP-FITS. FUNDS ARE AVAILABLE IN DEPARTMENT 161 STREETS; FUND: TRUST $111,877;

ACTIVITY: CERF; DEPARTMENT: 177 PARK AND RECREATION; FUND: TRUST $111,877; ACTIVITY:

CERF

ON THE QUESTION

Mayor Donchess

Our Fleet Manager is here to answer any questions regarding this trucks. Discussions/questions?
Alderman Caron

I’m sorry | didn’t see it, are we trading any vehicles.

John Stewart, Fleet Manager, Street Department, DPW

John Steward, Fleet Manager, Streets, DPW, no there are no vehicles being traded.
Alderman Caron

Ok.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Primary Tank Upgrade Project — Construction Change Order 3 (Value: $3,484)
Department: 169 Wastewater; Fund: WERF and SRF Loan

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND APPROVE CONTRACT CHANGE
ORDER 3 WITH METHUEN CONSTRUCTION, INC. IN THE AMOUNT OF $3,484 FOR THE
CONSTRUCTION OF UPGRADES TO THE PRIMARY TANKS AT THE WASTEWATER TREATMENT
FACILITY. FUNDS ARE AVAILABLE IN DEPARTMENT 169 WASTEWATER; FUND: WERF AND SRF
LOAN

ON THE QUESTION

Mayor Donchess

And Mr. Boucher is here to answer any questions regarding this, which what for the Wastewater is a small
item. Thank God it is only a few thousand this meeting, you know, rather a few million. Any questions or
comments?

Finance Committee - 11/06/2019 Page 6
MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM OCTOBER 11, 2019 TO OCTOBER 31, 2019

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Harriott-Gathright

| just want to say congratulations to all of the Aldermen that kept their spots here in this Chamber.

Mayor Donchess

Thank you very much.
Alderwoman Caron

Yes | would just like to say thank you to all the Ward workers for all their hard work and dedication yesterday
because | know most of them were at their little places at 5:00 in the morning and most of them probably didn’t
leave before 9:00 or 10:00 and | appreciated all the hard work that they’ve all done. And also congratulations
to my fellow Aldermen who won.

Alderwoman Kelly

Thank you, I’d also want to congratulate everyone, it was a really great day yesterday; it didn’t rain nearly as
much as the year before so that was helpful. | am thankful to have all of the workers at the polls, it is a long,
long day. | also just wanted to thank Alderman O’Brien for being temp clerk for me, especially tonight, | barely
have a voice and | appreciate that. And that’s it.

NON-PUBLIC SESSION

MOTION BY ALDERMAN O’BRIEN TO ENTER NONPUBLIC SESSION PURSUANT TO RSA 91-A:3 (E)
CONSIDERATION OR NEGOTIATION OF PENDING CLAIMS OR LITIGATION WHICH HAS BEEN
THREATENED IN WRITING OR FILED BY OR AGAINST THE PUBLIC BODY OR ANY SUBDIVISION
THEREOF, OR BY OR AGAINST ANY MEMBER THEREOF BECAUSE OF HIS OR HER MEMBERSHIP IN
SUCH PUBLIC BODY, UNTIL THE CLAIM OR LITIGATION HAS BEEN FULLY ADJUDICATED OR
OTHERWISE SETTLED. ANY APPLICATION FILED FOR TAX ABATEMENT, PURSUANT TO LAW, WITH
ANY BODY OR BOARD SHALL NOT CONSTITUTE A THREATENED OR FILED LITIGATION AGAINST
ANY PUBLIC BODY FOR THE PURPOSES OF THIS SUBPARAGRAPH

MOTION CARRIED

Finance Committee - 11/06/2019 Page 7
A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman O’Brien, Alderman-at-Large Laws, Alderwoman Kelly,
Alderman Caron, Alderman Harriott-Gathright, Mayor Donchess 6

Nay: 0

MOTION CARRIED

The finance committee went into non-public session at 7:20 p.m.

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE SEAL THE MINUTES OF THE
NON-PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF THE COMMITTEE
VOTES THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE SERVED

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman O’Brien, Alderman Laws, Alderwoman Kelly,
Alderman Caron, Alderman Harriott-Gathright, Mayor Donchess 6

Nay: 0
MOTION CARRIED
ADJOURNMENT

MOTION BY ALDERWOMAN KELLY TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:43 p.m.

Alderwoman Shoshanna Kelly
Committee Clerk