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PRESERVATION COMPANY

DETAILED COST BREAKDOWN

EAST HOLLIS STREET AND BRIDGE STREET IMPROVEMENT PROJECT - FINAL DESIGN
NASHUA, NH

December 1, 2021 gk fol
P AH Il AHI TOTAL DIRECT
TASK _ TASK DESCRIPTION $50.00 | $45.00 | $40.00 HOURS LABOR
PHASE 2 PRELIMINARY DESIGN
IIC Environmental Documentation 115 60 220 395 $ 17,250.00
Prepare NHDHR Historic District Area Form 65 100 30
Fieldwork 10 (¢] 10
Research (4) 40 30
New Individual Survey Forms £4} (2) 20 20 20
Update tadiidual Survey Forms {45} (¢] (¢] (¢]
Effects Tables 20 (4) 30
PRESERVATION COMPANY DIRECT LABOR TOTAL =| $ 17,250.00
Overhead @ 98.00% =| $ 16,905.00
Sub-Total =| $ 34,155.00
Fixed Fee @10% =| $ 3,415.50
PRESERVATION COMPANY TOTAL ESTIMATED LABOR COST =| $ 37,570.50
DIRECT EXPENSES
Transportation] $ 280.00
Mailings] $ 60.00

PRESERVATION COMPANY TOTAL ESTIMATED DIRECT EXPENSES =] $ 340.00
TOTAL PRESERVATION COMPANY ESTIMATED COST =] $ 37,910.50

Page 7 of 8

HMMH

DETAILED COST BREAKDOWN

EAST HOLLIS STREET AND BRIDGE STREET IMPROVEMENT PROJECT - FINAL DESIGN

NASHUA, NH
December 1, 2021
PCI PCI scl DIRECT
TASK _ TASK DESCRIPTION $75.00 | $65.00 | $45.00 HOURS LABOR
PHASE 2 PRELIMINARY DESIGN
IC Environmental Documentation 4 82 24 110 $ 6,710.00
Traffic Data Collection 6
Applicable Level of Pollutants CO Hot Spot 32 24
Mobile Source Air Toxics (MSATs) 6
GHGs Qualitative
Reporting and Review 4 32
HMMH DIRECT LABOR TOTAL =| $_ 6,710.00
Overhead @ 200.30% =| $ 13,440.13
Sub-Total =| $ 20,150.13
Fixed Fee @10% =| $ 2,015.01
HMMH TOTAL ESTIMATED LABOR COST =| $ 22,165.14
DIRECT EXPENSES
HMMH TOTAL ESTIMATED DIRECT EXPENSES = -
TOTAL HMMH ESTIMATED COST = 22,165.14

Page 8 of 8

Exhibit D
RFQO0274-051917

Request for Qualifications
RFQO0274-051917

By the City of Nashua
For an Intersection Improvement Project
Under The Federal Aid Surface Transportation Program
State Project #16314
Professional Engineering Services

Qualifications Statement Due By:

3:00 P.M.
May 19, 2017

Submit Qualifications Statement To:

City of Nashua
Purchasing Department
City Hall
229 Main Street
Nashua, NH 03060-2019

A. Introduction

The City of Nashua is sending out this Request for Qualifications for comprehensive engineering
services, including engineering design, permitting, bidding, and construction administration
services, for a project which involves improvements to the intersection of East Hollis Street and
Bridge Street.

The project is funded by Federal Highway funds (with the State match being provided as
Turnpike Toll Credits) and, as a result, will follow the NH Department of Transportation’s
“Local Public Agency Manual for the Development of Projects” and all federal laws. The
manual can be found at www.nhdot.com under Quick links, “LPA Manual”.

The project timeline includes engineering study, preliminary, and final design engineering in the
spring summer of 2018, bid construction advertised in the fall of 2018 and construction to
commence the spring of 2019.

B. Project Description

The City of Nashua was awarded funds to improve the intersection of East Hollis Street and
Bridge Street near downtown Nashua and adjacent to the city line bordering Hudson. The money
is to improve vehicle flow and increase capacity in a complex movement area of an exaggerated
“X”, which causes confusion, delays and limits the areas capacity. Since 2013, the City has been
working toward improving the area and has been part of the state’s traffic improvement program.
Please see attached graphic that visually depicts the area to be improved.

This project consists of the construction of a traffic improvement with an objective to increase

the flow and ease of the traffic movements within the area. There is an objective to increase the
functionality of the by allowing for multi-model users of our road network. The project will be
designed for multi-modal use and incorporating this philosophy is imperative to improving the

neighborhood and corridor overall.

The purpose of the project is to improve the transportation flow. The ancillary benefits will also
include upgrading the gateway aesthetics of the area and to allow for better access an increase
the potential for redevelopment of underperforming assets.

C. Review Services to be Provided

Engineering Services will encompass the following four phases:
1. Engineering Study — A base plan will be produced with outlining how traffic
improvements could be achieved by winter 2018.
e As part of this initial step, the traffic improvement will be laid-out, including
circulation for the whole area along with storm water management evaluation
e The traditional tasks of an engineering study for this type of project should be
anticipated; including but not limited to evaluating existing conditions,

NM

developing purpose/needs statement, establishing design standards, survey,
environmental studies (natural/cultural), utility identification, public involvement
including local concerns meeting and right-of-way needs.

e The findings of the engineering study will be presented to the City in report form
and also include the base plan(s). Upon review by the City and any revisions, the
report and base plan will be submitted to NHDOT for review prior to beginning
the “Preliminary Plans” phase. This phase will conclude with a presentation of the
results at a regularly scheduled City Aldermanic Infrastructure Committee
meeting and will act as a public meeting/hearing.

e The Engineering Study will be prepared at a level of detail typical for LPA
projects of a similar nature.

2. Preliminary Plans —Preliminary drawings will be developed, including preliminary
roadway design, the location of drainage, preliminary drainage calculations, and
engineering of the selected preferred alternative traffic improvement, including an
estimate of construction costs and contract documents. Finalization of NEPA process and
development of preliminary level design plans. Attendance at pertinent meetings is
required. The preliminary plans will be presented at a second Board of Aldermen
Subcommittee Committee meeting (Infrastructure Meeting).

e Meetings — The consultant will be expected to budget an adequate number of
meetings to review the plans with City staff and to represent the City at hearings
in obtaining of permits and approvals.

e Preliminary Plans will be completed by summer of 2018 or sooner if possible.

3. Final Plans — Final plans will be developed, including final design plans, final drainage
calculations, final site layout plans, final traffic impact analysis and construction details.
Contract documents including all technical specifications will be in final form.

e Anestimate of construction costs shall be provided.

ROW registry plans and aquisitions

All environmental permitting shall be completed

Final plan details shall meet NHDOT and City specifications.

Final Contract documents and cost estimates

Three paper copies, along with electronic versions of all text, figures and

drawings shall also be submitted and made available to the city.

e A Final PS&E package shall be submitted to NH DOT by summer 2018, or
sooner to make a fall advertising deadline.

4. Bidding Services — Bidding packets will be prepared and posted through the City’s
Purchasing Department prior to September 15, 2018.

e Upon receiving submitted construction bids, the engineering firm will tabulate the
bids and review the submitted bonding information from each to ensure sufficient
bonding is in place. The tabulated information will be sent to the City and NH
DOT for review prior to awarding the construction contract.

e Attendance at a pre-bid meeting, including providing the agenda, preparation of
addenda, as necessary and recommendation of award will also be required.

A fifth phase of work may be available to the selected engineering firm. It will involve
construction administration, inspection and oversight. NH DOT requires almost full time
inspection (a minimum of 32 hours per week) throughout the entire construction phase. An

entirely separate scope and fee agreement will be developed for this portion of engineering
work during the “Final Plans” phase.

The lead individual from the engineering firm shall be the professional civil engineer of
record for the project. This individual will be licensed to practice in New Hampshire and
will have full NHDOT LPA certification.

e This individual will need to commit to regularly scheduled meetings/phone calls to
effectively communicate the project status and to ensure the project stays on
schedule.

Additionally, the underlying philosophical approach to trying to develop a complete streets
network for roads is imperative. The project team should be well verse in understanding how the
physical design of the corridor will have a significant impact on how the corridor continues to
redevelop.

All reports, plans, photos, maps, data and electronic files shall become the property of the City of
Nashua.

E. RFQ Process

The RFQ process for engineering services is a two-step process. The first-step, which is achieved
by way of this request, is a brief statement from each engineering firm that addresses the
following:

Project Team
All key staff shall be identified and their roles described.

e The lead civil engineer and LPA Certified project manager shall be identified.

e A discussion of the availability of key staff members to fulfill their obligations
throughout the term of this work effort will be provided.

e Identification of key staff members is considered a commitment to assign these
individuals should the Consultant be selected. No key staff member will be reassigned
without written approval by the City.

Project Approach

The Consultant’s Project Approach will be described in sufficient detail to demonstrate
knowledge of the steps needed to successfully complete the described engineering of the project
in the allotted time.

The Project Approach will also include any recommendations the Consultant may have that
could improve the overall process.

Relevant Experience

A description of relevant experience that demonstrates proven experience in design, permitting
and construction administration on similar assignments will be provided, with emphasis on LPA
project management and compliance experience.

References
Three references will be provided who are familiar with the Consultant’s relevant experience and
expertise.

Staff Resumes
Resumes will be provided for key staff members. Resumes shall demonstrate experience and
background appropriate for each individual’s assigned responsibilities.

General Submission Requirements

e Responses to this Request for Qualifications shall be submitted on 8.5 inch by 11 inch
sheets.

e Responses shall be bound.

e Pages will use one inch minimum margins and font size shall be eleven points
(minimum).

e There is no page limit, however it is noted that relevance and brevity shall be considered
during evaluation of the submittals. An approximate page range of Spages is anticipated.

e Three hardcopies and one digital copy shall be submitted.

*A pre-proposal conference will be held on Friday, May 12, 2017 at 1:00 P.M. at the Nashua
City Hall, Room 208, Nashua, New Hampshire for the purpose of responding to questions
regarding the project and this Request for Qualifications. This conference is mandatory for
any consultant wishing to submit a Statement of Qualifications.

F. Selection Process

The second-step in the RFQ process is the selection. Upon receipt of qualifications submissions,
the City of Nashua’s selection committee will review the responses based on the following
criteria:

Selection Criteria
The following criteria will be used in rating responses to this Request for Qualifications:

1.) Strong relevant transportation improvements engineering design expertise with similar
projects.

2.) Strong background experience on NHDOT LPA projects which demonstrates detailed
knowledge of NHDOT/FHWA standards and standard procedures.

3.) A strong project approach that demonstrates knowledge needed as well as the
commitment to successfully complete the scope of work on time and on budget.

The selection committee may invite up to three respondents to interview with the committee.

If an interview process is chosen, participants in the interview process will be rated and the top
rated firm will be asked to prepare a detailed Scope of Work and blank fee matrix for the IGE,
and then lastly a Cost Proposal, as the second step in the selection process.

If an interview process is not utilized, the top rated firm will be asked to prepare a detailed Scope
of Work and blank fee matrix for the IGE, and then lastly a Cost Proposal. It is expected that the
top rated firm will prepare these items in a timely manner and be responsive in addressing
subsequent questions and comments.

The Cost Proposal shall be reviewed and negotiations undertaken with the goal of determining a
mutually agreeable Not-To-Exceed fee to perform the Scope of Work as a cost plus fixed fee
contract. Should the City determine that an agreement cannot be reached, the next highest rated
respondent will be contacted and a cost proposal requested.

Should the City decide to terminate negotiations with a respondent, the decision will be final and
negotiations with that respondent will not recommence for work under this request.

Non-Discrimination

The City hereby notifies all bidders that it will affirmatively insure that in any contract entered
into pursuant to this advertisement, disadvantaged business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, national origin, sex, age, or disability in consideration for an award.

G. Documentation Available
The following documents are available for use in responding to this Request for Qualifications:

1.) 2004 East Hollis Street Master Plan, prepared by Von Grossmann & Company
(Please see attached)

2.) Standard Contract Terms for Professional Services Contracts- City of Nashua
(Please see attached)

H. Contact Information
Questions regarding this Request for Qualifications should be addressed to Tim Cummings,
Economic Development Division Director at (603)589-3072 or cummingst@nashuanh. gov.

All questions must be received prior to 4:00 P.M. Thursday, May 15, 2017.
Dan Kooken

Purchasing Manager
dkooken@nashuanh. gov

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

January 26, 2022
Memo #22-233

TO: Mayor Donchess
Finance Committee

SUBJECT: Environmental Permitting in the amount not to exceed $225,365 funded from 53107
Architect & Engineering Services/Riverfront TIF Fund

Please see attached communications from Tim Cummings, Director of Economic Development, dated
January 14, 2022 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Environmental Permitting for the Nashua Riverfront
Value: $225,365
Vendor: Vanasse Hangen Brustlin Inc

Department: 183 Economic Development
Source Fund: 53107 Architect & Engineering Services/ Riverfront TIF Fund

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Economic Development Division, and the Purchasing Department respectfully request your approval
of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: T Cummings
C Lindner