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e Compile a public calendar of all Nashua area events related to substance use prevention,
treatment, and recovery efforts

e Create a Nashua “Strategic Plan” for substance use prevention, treatment, and recovery.
Take note of what our cohesive vision is, as well as what kind of funding opportunities
are available.

e Decide on date to reconvene.

Jim Donchess
Mayor, City of Nashua

Board of Aldermen

City of Nashua
229 Main Street Brian S. McCarthy
Nashua, NH 03061-2019 President, Board of Aldermen

(603) 589-3030

TO: Board of Aldermen
FROM: Alderman-at-Large Brian S. McCarthy, President, Board of Aldermen
DATE: January 26, 2016

SUBJ: Liaison Appointments to the Nashua City Planning Board

Dear Colleagues:
| apologize for bringing this in under suspension, but | simply wanted to get this completed.

In the original committee assignments, | had appointed Alderman Lopez as the liaison to the Nashua
City Planning Board. This was done because NRO 5-9, B (4) (g) requires the liaison to be a member of
the Planning and Economic Development Committee. It has since turned out that Alderman Lopez, and
other members of PEDC, may have difficulty attending planning board meetings.

Alderman McGuinness has expressed an interest in being the liaison to the planning board. After some
consideration, | would like to oblige that request. The NRO provisions were put in place back when the
master plan was being updated and many changes were being made to the zoning code, in order to
create a channel for communication of the Board of Alderman’s policy intent. The site and subdivision
ordinances have been substantially less volatile in recent terms, and | am not sure that provision needs
to be keenly observed at this point.

| would, therefore, propose changing the appointments to the Nashua City Planning Board to Alderman
McGuinness, primary, and Alderman Lopez, alternate.

Accordingly, | would ask for a motion to waive the provisions of NRO 5-9 B(4)(g), and concur with the
President's appointment of Alderman McGuinness as primary and Alderman Lopez as alternate
members of the Nashua City Planning Board.

AGENDA MEETING OF THE BOARD OF ALDERMEN JANUARY 26, 2016

1.

PRESIDENT BRIAN S. McCARTHY CALLS ASSEMBLY TO ORDER

2. PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH

w

&

10.
11.

12.

13.

PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE MARK S. COOKSON
ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITIONS

READING OF MINUTES OF PREVIOUS MEETINGS

Board of Aldermen Organizational Meeting ..................ccccceceesssseeeeeeees 01/10/16
Board of AIGeErmen..............ccccccccccece cece e cece eee nteeeeeee cette saaaaeeeeeeeeeeeeaaae 01/12/16

COMMUNICATIONS

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING

PETITIONS

NOMINATIONS, APPOINTMENTS AND ELECTIONS
Appointment by the Mayor

REPORTS OF COMMITTEE

Finance Committee... cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaaes 01/20/16
Substandard Living Conditions Special Committee... ee 01/19/16

WRITTEN REPORTS FROM LIAISONS

14. CONFIRMATION OF MAYOR'S APPOINTMENTS

UNFINISHED BUSINESS — RESOLUTIONS

UNFINISHED BUSINESS — ORDINANCES

NEW BUSINESS — RESOLUTIONS

R-16-001

Endorser: Alderman Benjamin M. Clemons

ESTABLISHING AN EXPENDABLE TRUST FUND FOR APPROPRIATIONS FOR DOWNTOWN
IMPROVEMENTS AND TRANSFERRING UP TO $170,439.20 INTO THE EXPENDABLE TRUST
FUND

R-16-002
Endorser: Alderman Richard A. Dowd
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN
THE NASHUA BOARD OF EDUCATION AND THE NASHUA TEACHERS’ UNION, LOCAL 1044,
AFT, AFL-CIO, UNIT B PARA-EDUCATORS FROM JULY 1, 2015 THROUGH JUNE 30, 2017
AND AUTHORIZING RELATED TRANSFERS

R-16-003
Endorsers: Alderman Richard A. Dowd
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN
THE NASHUA BOARD OF EDUCATION AND THE NASHUA TEACHERS’ UNION, LOCAL 1044,
AFT, AFL-CIO, UNIT D, FOOD SERVICE WORKERS FROM SEPTEMBER 1, 2015 THROUGH

AUGUST 31, 2018

R-16-004
Endorser: Mayor Jim Donchess
RELATIVE TO THE APPROPRIATION OF $9,282 FROM ACCOUNT #107-51 “CITY CLERK —
SALARIES & WAGES” INTO NEW ACCOUNT #107-71 “CITY CLERK — EQUIPMENT” FOR
THE PURCHASE OF A COLOR LASER PRINTER

R-16-005
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $25,000 FROM THE STATE
OF NEW HAMPSHIRE, DEPARTMENT OF SAFETY “STATE HOMELAND SECURITY GRANT
PROGRAM” INTO EMERGENCY MANAGEMENT GRANT ACTIVITY “2015 HOMELAND
SECURITY GRANT PROGRAM”

R-16-006
Endorser: Mayor Jim Donchess
RELATIVE TO THE TRANSFER OF $200,000 FROM DEPARTMENT 194 “CONTINGENCY”,
ACCOUNT #70100 “GENERAL CONTINGENCY” INTO VARIOUS ACCOUNTS FOR
RETIREMENT AND UTILITY COSTS

NEW BUSINESS — ORDINANCES

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

APPOINTMENT BY THE MAYOR

JANUARY 26, 2016

Business & Industrial Development Authority

Lydia J. Foley (New Appointment) Term to Expire: September 13, 2017
2 Bruce Street
Nashua, NH 03064

| respectfully request that this appointment be confirmed.

Jim Donchess
Mayor

A regular meeting of the Board of Aldermen was held Tuesday, January 12, 2016, at 7:30 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman-at-Large Lori Wilshire led in the Pledge
to the Flag.

The roll call was taken with 14 members of the Board of Aldermen present; Alderman Moriarty was recorded
absent.

Mayor James W. Donchess and Corporation Counsel Stephen M. Bennett were also present.

REMARKS BY THE MAYOR

Mayor Donchess

It's my second day in office and we have our first snow storm and so we have an all call so to speak with
73 pieces of equipment and hopefully things will go well and the storm will not last too long.

Last night we had the Ward 9 meeting and | thought it went really well. I’d say we had 80 — 85 people
come. Alderman Siegel, Alderman McCarthy, Alderman Wilshire and Alderman O’Brien came and |
thought the discussion was really good and people offered some good ideas. A number of the Aldermen
had some interesting thoughts as well and | thought it was really a good night. I’m looking forward to the
next one in Ward 1 tomorrow and then Ward 6 on Thursday. That’s all | have for tonight, Mr. President.

RESPONSE TO REMARKS OF THE MAYOR — None
RECOGNITION PERIOD — None
READING MINUTES OF PREVIOUS MEETING

MOTION BY ALDERMAN WILSHIRE THAT THE MINUTES OF THE BOARD OF ALDERMEN
MEETING OF DECEMBER 22, 2015, BE ACCEPTED, PLACED ON FILE AND THE READING
SUSPENDED

MOTION CARRIED

COMMUNICATIONS

MOTION BY ALDERWOMAN MELIZZI-GOLJA THAT ALL COMMUNICATIONS BE READ BY
TITLE ONLY
MOTION CARRIED

From: Sarah Marchant, Director of Community Development
Re: Waiver of ZBA Application Fee

MOTION BY ALDERWOMAN MELIZZI-GOLJA TO ACCEPT, PLACE ON FILE AND REFER TO THE
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE
MOTION CARRIED

From: Former Mayor Donnalee Lozeau
Re: Clarification of CTAB Process re: Process Regarding Minutes and Attendance

MOTION BY ALDERMAN O’BRIEN TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

Board of Aldermen — 1/12/16 Page 2

From: Former Mayor Donnalee Lozeau
Re: Contract Award for AVL Monitoring Services and Equipment

MOTION BY ALDERMAN COOKSON TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO MOTION-LINK IN AN AMOUNT NOT-TO-EXCEED $57,070
MOTION CARRIED

From: Former Mayor Donnalee Lozeau
Re: Project Status Update

MOTION BY ALDERMAN WILSHIRE TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING — None

PETITIONS — None

NOMINATIONS, APPOINTMENTS AND ELECTIONS

REPORTS OF COMMITTEE
Finance Committee. 2.0.0... cecccecccecceecceeeeececeeeeeeeeaeeraeereeeeeereeereeereees 01/06/16

There being no objection, President McCarthy declared the report of the January 6, 2016
Finance Committee accepted and placed on file.

WRITTEN REPORTS FROM LIAISONS - None

CONFIRMATION OF MAYOR'S APPOINTMENTS

UNFINISHED BUSINESS — RESOLUTIONS — None

UNFINISHED BUSINESS — ORDINANCES — None

NEW BUSINESS — RESOLUTIONS — None

NEW BUSINESS — ORDINANCES

O-16-001
Endorser: Alderman-at-Large David W. Deane
INCREASING THE LOWEST PURCHASING LIMIT FOR SMALL PURCHASES FROM $1,000
TO $5,000
Given its first reading; assigned to the PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE by
President McCarthy

MOTION BY ALDERMAN WILSHIRE THAT THE RULES BE SO FAR SUSPENDED AS TO ALLOW
FOR THE FIRST READING OF AN ORDINANCE RECEIVED AFTER THE AGENDA WAS
PREPARED

MOTION CARRIED

Board of Aldermen — 1/12/16 Page 3

O-16-002
Endorsers: Mayor Jim Donchess
Alderman-at-Large Brian S. McCarthy
Alderman-at-Large Lori Wilshire
Alderman-at-Large Daniel T. Moriarty
Alderman-at-Large Mark S. Cookson
INCREASING THE EXEMPTION FOR SOLAR ENERGY SYSTEMS
Given its first reading; assigned to the PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE by
President McCarthy

PERIOD FOR GENERAL PUBLIC COMMENT - None

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

President McCarthy

With the Board’s indulgence | would actually like to speak first. | had the pleasure of attending Mayor
Donchess’ first Ward meeting last night and there were some very positive comments on what we ought
to be doing in Nashua. | would like to ask each of the committee chairs over the next few weeks on any
of the nights that haven’t been hogged by the administration to schedule committee meetings to first of
all elect a clerk but secondly, I’d like to see us have some discussion of what things we would like to
achieve from the members of the Board in each of the committees. | know there are some agendas that
people have and what Id like to do is try to get some discussion going of that now so we can figure out
what is needed to facilitate those things and what we need for information and support from the staff and
| will try to work those things out with the Mayor. | would just like to see that happen sooner rather than
later so that we can start an agenda for this Board to be able to be a little bit more proactive than it may
have been in the past and not just react to legislation when it comes in.

Alderman Lopez

I'd like to start by clarifying because | had some public questions about how | answered the role on
Sunday. | think one of the more important parts for my Ward is to increase inclusion so on occasion |
would answer the role in the language of the different constituents that | have. Additionally, | think one of
the major concerns that | hear from Ward 4 is with regard to housing equality, housing access and
affordability and then basic access to transportation; making sure the sidewalks are clear so people can
get to and from work, making sure the bus in running in a timely manner and going to locations and
making sure that parking is available for both people shopping downtown but also for the residents.

Alderman O’Brien

| would like to send my condolences to former Chief Gross who has tragically passed away. | had the
pleasure of working with him in my capacity as a Deputy Chief on the fire department and | found him to
be an outstanding gentleman and a soul that will be sorely missed. | also found out that we just lost
retired firefighter Danny Moreau and my condolences go out to his family.

Thank you Mayor Donchess for the Ward 9 meeting, | did enjoy myself and thank you to Alderman Siegel
for hosting us, | appreciated it.

Alderman LeBrun

| am looking forward to getting started on the committee’s I’ve been assigned to. They are all
committees that mean an awful lot to me.

Board of Aldermen — 1/12/16 Page 4

President McCarthy

As my Ward Alderman | would like to talk to you about snow plowing.

Alderman McGuinness

| enjoyed the inauguration the other day and Mayor Donchess | look forward to working with you.
Alderwoman Melizzi-Golja

First of all, welcome to our new members around the horseshoe. | guess as snow plowing goes 1’ll call
my Ward Alderman who is Alderman McCarthy.

Alderman Schoneman

Welcome to the new members here and | look forward to working with all of you and | am looking forward
to working with Mayor Donchess.

Alderman Siegel

I’d like to thank Mayor Donchess for the meeting that we had last night, it was very well attended and
there was a lot of good information. Also thank you to my colleagues on the Board for attending and
providing some good insights. | look forward to working with everybody.

Alderman Caron

| would like to thank Patricia and her staff for the good job they did at the inauguration on Sunday. We
did have a few little glitches but basically the whole thing went very well and for your first time being
totally in charge, | think it went wonderfully and thank you Alderman Cookson for allowing your daughter
to come and do the pledge. It was a pleasure having her participate. | welcome all of you New
Hampshire Alderman to this great horseshoe and | look forward to working with you, Mayor Donchess in
a different capacity that we did 30 years ago. Hopefully we can get done early before the snow gets any
worse.

Alderman Dowd

Also, welcome to the new members of the Board, | hope we have a very good year going forward. | was
at the Board of Education meeting last night. Sandra Ziehm was elected the President and Howard
Coffman was elected the clerk. Also | convinced them to name five members to fill out the Joint Special
School Building Committee. You will recall that we couldn’t do the organizational meeting after the
inauguration because they hadn't elected five people yet so filling out that committee will be Mr.
Hallowell, Mr. Farrington, Mr. Mosher, Mrs. Zienhm and Mrs. Oden. We will have a meeting on the 28"
an organizational meeting before we have the other meetings scheduled. Also at that meeting last night
the Board of Education took a vote and decided that they would close the public schools on February 9""
for the Presidential Primary because of the anticipated number of people to turn out.

Alderman Cookson

Welcome to the new members, | look forward to working with you over the next two years and continuing
to work with those that are returning. To the Inauguration Committee and to Patricia, | wanted to say
thank you for asking my daughter to say the pledge, it was very thoughtful of you and very much
appreciated and | think she had fun and she was very well behaved on stage.

Board of Aldermen — 1/12/16 Page 5
Alderman Clemons

| am very excited to be here and |’m looking forward to working with all of you and | think Nashua;
hopefully we can move in the right direction together in the next two years.

Alderman Wilshire

| would like to welcome the new Mayor and the new members of the Board. | look forward to working
with all of you. Nice job to those who worked on the Inauguration Committee, it was very well done and
everyone had a good time.

Also, my condolences go out to the family of Bob Valade, who | have known for many years. We both

worked at the Department of Health and Human Services. | considered him a good friend and he will be
missed. My condolences also go out to the family of Don Gross.

President McCarthy

| would like to remind our legislative assistant to remind all of you that prior to our next meeting we will
have the photography session for the Board at 6:30 p.m. so please try to be here on time so that we can
get that organized. It’s still pretty tough to photo shop people in later. The process is a sight to behold.
Committee announcements:

Alderman Siegel

The Substandard Living Conditions Committee will be holding a meeting next Tuesday, January 19" at
7:00 p.m.

Alderwoman Melizzi-Golja

The Planning and Economic Development is also going to be having a meeting next Tuesday if we can
figure out space for that at 7:00 p.m.

Alderman Clemons

As there are two pieces of legislation now pending, | have not set a date for the Personnel &
Administrative Affairs Committee meeting but | will reach out to the members and we will schedule a date
that works for everyone.

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE THAT THE JANUARY 12, 2016, MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED

MOTION CARRIED

The meeting was declared adjourned at 7:48 p.m.

Attest: Patricia D. Piecuch, City Clerk