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AGENDA MEETING OF THE BOARD OF ALDERMEN FEBRUARY 10, 2016

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PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH

PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE DAVID W. DEANE
ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITIONS

READING OF MINUTES OF PREVIOUS MEETINGS

Board of AIDGrmen......... 00. ccccccccseeceereeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeneeanees 01/26/16
COMMUNICATIONS

From: David G. Fredette, Treasurer/Tax Collector

Re: Purchase replacement for the 2003 Dodge Caravan Capital Equipment Reserve

Fund (CERF)

From: Stephen M. Bennett, Esq., Corporation Counsel
Re: Nashua Collegiate Baseball, Inc.

From: Arthur L. Barrett, Jr., Chairman
Re: Request for Joint Convention with the Board of Library Trustees

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING

PETITIONS
NOMINATIONS, APPOINTMENTS AND ELECTIONS
Appointment by the Mayor

REPORTS OF COMMITTEE

Finance COMMIItCE......... cece cece cece cease ee ee eeeeeeceeeeseaaseeeeeeeeeeeeaanees 02/03/16
Personnel/Administrative Affairs Committee 0.0.0.0... cccccccccee eee 02/01/16
Planning & Economic Development Commiittee................. eee 01/21/16
Planning & Economic Development Commiittee................. eee 02/02/16

WRITTEN REPORTS FROM LIAISONS

14. CONFIRMATION OF MAYOR'S APPOINTMENTS

Business & Industrial Development Authority

Lydia J. Foley (New Appointment) Term to Expire: September 13, 2017
2 Bruce Street

Nashua, NH 03064

UNFINISHED BUSINESS — RESOLUTIONS
UNFINISHED BUSINESS — ORDINANCES

O-16-001
Endorsers: Alderman-at-Large David W. Deane
Alderman Ken Siegel
Alderman-at-Large Lori Wilshire
Alderman June M. Caron
Alderwoman Mary Ann Melizzi-Golja
Alderman Richard A. Dowd
Alderman Sean M. McGuinness
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Brian S. McCarthy
INCREASING THE LOWEST PURCHASING LIMIT FOR SMALL PURCHASES FROM $1,000
TO $5,000
e Personnel/Administrative Affairs Committee Recommends: Final Passage

O-16-002
Endorsers: Mayor Jim Donchess
Alderman-at-Large Brian S. McCarthy
Alderman-at-Large Lori Wilshire
Alderman-at-Large Daniel T. Moriarty
Alderman-at-Large Mark S. Cookson
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
Alderwoman Mary Ann Melizzi-Golja
Alderman June M. Caron
Alderman Richard A. Dowd
Alderman Benjamin M. Clemons
INCREASING THE EXEMPTION FOR SOLAR ENERGY SYSTEMS
e Personnel/Administrative Affairs Committee Recommends: Final Passage

NEW BUSINESS — RESOLUTIONS

R-16-007
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $40,000 FROM THE STATE
OF NEW HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC
HEALTH AND COMMUNITY SERVICES GRANT ACTIVITY “FY2016 AND FY2017 CLIMATE
AND HEALTH ADAPTATION PLAN (CHAP)”

R-16-008
Endorser: Mayor Jim Donchess
ADDING FOUR ADDITIONAL PARCELS TO THE “SPIT BROOK ROAD ECONOMIC
REVITALIZATION ZONE”

R-16-009
Endorser: Alderman-at-Large Lori Wilshire
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN
THE NASHUA POLICE COMMISSION AND THE NASHUA POLICE SUPERVISORS
ASSOCIATION FROM JULY 1, 2015 THROUGH JUNE 30, 2019 AND RELATED TRANSFERS

NEW BUSINESS — ORDINANCES
O-16-003
Endorsers: Mayor Jim Donchess
Alderman Ken Siegel
ADMINISTRATIVE ENFORCEMENT OF ORDINANCES
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

City of Nashua

Office of The Treasurer

, . 603) 589-3185
229 Main Street - Nashua, NH 03060 Fax (O0n)eeo sone

To: Board of Aldermen January 28, 2016
From: David G. Fredette, Treasurer/Tax Collector \).C, 4 ‘

Re: Purchase replacement for the 2003 Dodge Caravan
Capital Equipment Reserve Fund (CERF)

The purpose of this communication is to request approval from the Board of Aldermen for an item that
was planned to be listed in the FY2017 CERF Replacements list. Recently the 2003 Dodge Caravan —
messenger van, which was used by Purchasing for various tasks throughout the city, was totaled in an
accident. This vehicle was planned to be replace in FY 2017 at an estimated cost of $25,699.

Currently the city has to date purchased 19 of the approved items listed on the planned FY 2016 CERF
replacement schedule for $1,913,779 which is $151,159 below the planned replacement cost of
$2,064,938. As a result, the CERF has sufficient funding for the city to purchase a Ford Transit Van
for a net cost to CERF of $18,500 ($22,500 less $4,000 reimbursement from the Risk department).
The Purchasing department is currently using the Building Maintenance and Information Technology
vehicles to perform their work.

Pursuant to NRO 5-127.1 D Capital Equipment Reserve Fund, which states: “During that fiscal year,
the city may purchase that equipment, or equipment that will serve the same stated purpose as the
listed equipment as long as the price does not vary by more than ten percent of the estimated
replacement value. All purchases from the Capital Equipment Reserve Fund must comply with the

city’s purchasing approval process. Any other requests to use funds from the Capital Equipment
Reserve Fund must be approved by the board of aldermen.”

I respectfully request the approval from the Board of Aldermen for the purchase of a 2016 Ford Transit
Van used by the Purchasing department. The purchase would proceed through the Finance Committee
approval process.

Cc: Mayor James Donchess 16-002
John Griffin, CFO/Comptroller
Dan Kooken, Purchasing Department

CITY OF NASHUA
OFFICE OF CORPORATION COUNSEL

MEMORANDUM
TO: Board of Aldermen
FROM: _ Stephen M. Bennett, Esq., Corporation Counsel
DATE: _ February 1, 2016

RE: Nashua Collegiate Baseball, Inc.

Recently this board approved a 90 day extension, from January 1, 2016 to March
31, 2016, of the Concession Agreement between the City of Nashua and Nashua
Collegiate Baseball. The parties requested this extension due to ongoing negotiation for
the sale for the team. Those negotiations have not proceeded as quickly as anticipated
and the current Franchisor anticipates operating the team into the 2016 baseball season.
In order to conduct its baseball operations for the 2016 baseball season, the Franchisor
has requested to exercise its option to extend the Agreement. Other than the extension of

the Agreement through December 31, 2016, all other terms shall remain the same.

229 Main Street — P. O. Box 2019 / Nashua, NH 03061-2019 / Telephone (603) 589-3250 / FAX (603) 589-3259

SECOND AMENDMENT TO CONCESSION AGREEMENT

This Second Amendment to the Concession Agreement (hereinafter “Agreement”), dated
as of the latter of the signatures below, is by and between the City of Nashua, a municipality
incorporated in the State of New Hampshire, having a mailing address of 229 Main Street,
Nashua, County of Hillsborough, New Hampshire 03061 (hereinafter “City”) and Nashua
Collegiate Baseball, Inc., a corporation with an address of 67 Amherst Street, Nashua, County of
Hillsborough, New Hampshire 03064 (hereinafter “Franchisor”).

WHEREAS, the City and Franchisor entered into an Agreement dated June 18, 2014,
whereby the City granted to the Franchisor certain rights in regard to the City’s Holman Stadium
facilities (hereinafter “Premises”);

WHEREAS, the City and Franchisor entered into a First Amendment To Concession
Agreement dated December 23, 2015, whereby the City and Grantor agreed to extend the
Agreement from January 1, 2016 to March 31, 2016;

WHEREAS, the Agreement grants Franchisor the right to exercise up to (5) one year
options; and,

WHEREAS, Franchisor wishes to exercise its option Agreement.

NOW, THEREFORE, in consideration of the foregoing and other good and valuable
consideration, the receipt of which is hereby acknowledged, the City and Franchisor agree as

follows:

Page | of 3

IV. TERM.

The term of this Agreement shall be extended from April 31, 2016 to
December 31, 2016.

OTHER TERMS AND CONDITIONS REMAIN.

In the event of any inconsistencies in the Agreement and this Second
Amendment, the terms of this amendment shall control. Except as expressly set
forth in this Second Amendment, the Agreement otherwise is unmodified and
remains in full force and effect. Each reference in the Agreement to itself shall be
deemed also to refer to this Second Amendment.

CAPITALIZED TERMS.
All capitalized terms used but not defined herein shall have the same

meaning as defined in said Agreement.

IN WITNESS WHEREFORE, the parties have caused their authorized representatives

to execute and seal this First Amendment on the date set forth below.

Date:

Date:

CITY OF NASHUA

, 2016 By:

Jim Donchess, Mayor
DULY AUTHORIZED

NASHUA COLLEGIATE BASEBALL, INC.

, 2016 By:

DULY AUTHORIZED

Page 2 of 3

STATE OF NEW HAMPSHIRE
COUNTY OF HILLSBOROUGH

Onthis _ day of , 2016, personally appeared the above-named,
Ronald Wallace, General Manager (title) of Nashua Collegiate Baseball, Inc, known to me (or
satisfactorily proven) to be the person whose name is subscribed herein and acknowledged that
he/she executed the foregoing instrument for the purposes contained therein.

Notary Public/Justice of the Peace
Print Name:
My Commission Expires:

STATE OF NEW HAMPSHIRE
COUNTY OF HILLSBOROUGH

Onthis _ dayof , 2016, personally appeared the above-named, Jim
Donchess, Mayor of City of Nashua, known to me (or satisfactorily proven) to be the person
whose name is subscribed herein and acknowledged that he/she executed the foregoing
instrument for the purposes contained therein.

Notary Public/Justice of the Peace
Print Name:
My Commission Expires:

Page 3 of 3

" Nashua
e@®" Public
Ge Library

February 2, 2016

Mr. Brian McCarthy, President
Nashua Board of Aldermen
City of Nashua, NH

Dear President McCarthy,

The Board of Library Trustees requests a Joint Convention with the Mayor and Board of
Aldermen for the purpose of placing the name of Holly Klump in nomination as Library
Board Trustee for a seven year term to expire on March 31, 2023.

Ms. Klump was recently selected to finish the term previously held by Maurice Arel,
which will expire on March 31, 2016.

Sincerely,

a
LLphiaew as O)2- 2 Lees,

Arthur L. Barrett, Jr., Chairman
Board of Library Trustees
Nashua Public Library

Cc: James Donchess, Mayor
Patricia Piecuch, City Clerk

ALB/acs

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

APPOINTMENT BY THE MAYOR

FEBRUARY 10, 2016

City Solicitor

Steven A. Bolton, Esquire (New Appointment) Indefinite Term at the Pleasure of the Mayor
4 Kyle Drive

Nashua, NH 03062

| respectfully request that this appointment be confirmed.

Jim Donchess
Mayor