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CITY OF NASHUA NEW HAMPSHIRE

TRUSTEES OF

THE EDGEWOOD CEMETERY
Incorporated March 24, 1893

May 5, 2022

Susan Lovering, City Clerk
229 Main St.

Nashua, NH 03061-2019

Ms. Lovering,

The Edgewood Cemetery Board of Trustees wishes to meet in joint convention with the
Board of Mayor & Aldermen for the purpose of electing 2 trustees. The trustees intend to
nominate incumbents Robert McIntosh, 1 Lock St., Nashua and Douglas Gagne, |
Dunbarton Dr., Nashua to 5-year terms expiring March 2027. Please notify me when this

has been placed on the agenda.

Sincerely,
Vom
Je \ w, Supt.

107 Amherst St., Nashua, NH 03064-2578 / Telephone (603) 594-3327

Jim Donchess

Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: May 11, 2022
Re: Multi-Year Contract Award — Public Access Television Operations & Management

Pursuant to NRO: § 5-74/B: Acontract that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 18, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 3-year Contract for Management and Cperations of the CTV Studio
and Channel 96
Value: $506,800
Vendor: BRBTV, LLC
Purchasing Memo#: 22-273 dated May 11, 2022
Contract Term: 3 Years to terminate 6/30/25
Thank you.

229 Main Street » PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

City of Nashua

Administrative Services Division (603) 589-3020
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: May 11, 2022
Re: Public Access Television Operations and Management Services

This request is for the management, operation and coordination of the CTV Studio and Channel 96

Funding: PEG ACCESS FUND for $506,800

In 2012, the Board of Aldermen authorized the City to enter into an agreement with Community
Media Services Group (CMSG) for the management of the new studio and Access broadcasting on
Channel 99. This contract continued and was renewed each year for a 12 month term until the City
provided notice in November of 2021 to CMSG of its intent to terminate the existing contract and
issue a Request for Proposals.

In January of 2022, a request for proposals was issued under the City’s normal process which
included pre-submittal meetings and opportunities for vendor questions. Proposals were due
February 24, 2022 and were reviewed by the Purchasing Department, Administrative Services and
the Cable Television Advisory Board (CTAB). A summary of the proposals reviewed by the committee
is attached.

A group of committee member, selected by CTAB, were chosen to interview both submitting
organizations, BRBTV LLC and CMSG. Interviews were held with each organization in March, 2022
and discussed at a public meeting of the CTAB committee on April 1, 2022. The CTAB committee also
voted unanimously to recommend to the city the award of the contract to BRBTV LLC at the April 1*
meeting.

Also attached to this memo is the proposal submitted from BRBTV LLC and the proposed contract.

Kimberly Kleiner
Administrative Services Division Director

Cc: K. Parkinson
J. Graziano

RFPO?718-022322
CTV Management Notes

Bartis-Russell Broadcasting

Financials: Year 1 $175,000
Year 2 $163,800

Year 3 $168,000

3 Year Total $506,800

Qualifications:
* Owns Bartis-Russell Broadcasting which operates WSMN (since March 2017). WSMN isa
selffunded private radio station.
* Staff o Engagement Manager — 7 years’ experience in managements/operations of AM/FM
radio. Can offer legal expertise to ensure content meets local and community standards.

o Technical Service Manager - 22 years’ experience in managements/operations of
AM/FM radio. Provides a technical point of contact for public who need assistance
using equipment, provides an interface with Comcast (technical}, ensures FCC
compliance. o independent Contractors

* Project Manager — 43 years’ experience in management/operations of
commercial TV & radio broadcasting. Responsible for overall channel

management
® Spanish language staff to promote diversity
® Editors
= Trainers

« 3° Party Accounting/Financial Auditing (retainer)

*® Legal services on FCC regulatory issues (retainer)

Studio Management:
* Equipment Operations, Training & Inventory Management
* Scheduling
* Hosted programs
* Previewing contributed programing
* Broadcast of contributed programming from religious/civic organizations

Original Content Programming:
* City Sponsored Events: Memorial Day, July 4°, Summer Fun, Arts Walk, Veterans Day, Holiday
Stroll

* Organizational Sponsored Events: PAC, Historical/Cultural, Community Awards

Documentation Provided:
* Review/renew or draft new policy & procedure manual
* Review training and user manuals and complement as necessary

3/10/22

RFPO718-022322
CTV Management Notes

Equipment sign-out log along with terms & conditions of use

Transition Plan:

60 days contract overlap working with CMGS for operations hand off
Online Bulletin Board
Policy & Procedure Manual

BRBTV hosted/produced programs to go live 30 days after contract start date, field produced
BRBTV produced programs 90 days.

Public Hearing & Annual Survey at end of year 1 Initiatives to Promote Viewership: o “fresh,
vibrant new content”
o edifying content to provide sense of inclusion through content o combining uplifting
radio shows with live TV o utilize radio to cross promote TV shows o fresh content on a
weekly basis

Rebranding to include: new graphics to include drone shots of city, businesses & city hall, airing
show line up, intro video airing kick off

Annual Survey
Fundraising: exploring federal & state opportunities & setting up a possible “donate” campaign.

Reporting: Monthly activities, monthly financials, recommendations, annual results

Additional Optional Considerations:

BRB TV App view ability

Internet view ability

Rebrand as a “legitimate” TV station

Development of diverse/bilingual shows

More shows with creative editing, & promotion

Weekly interview shows with Dept. of Health, DPW, NPD, NFD, BOA, Mayor, City Dept.’s

Educational programing te include reading, math, history, literature, comedy, music, vignettes,
hobbyists, children’s programming, puppet shows, kids hosted programming, local school
news/sports events

Music Licensing for bumper music shows {i-e. Sundays with Sinatra}

Broadcasting on multiple platforms: Roku, Apple, Firestick, Amazon

Closed Captioning & translator services

Local college staffing/journalists. Explore “content for credit”

News Team with live morning and evening newscasts

Network access inside the PAC to incorporate studio/broadcast events, interview artists, etc.

3/10/22

RFPO718-022322
CTV Management Notes

Community Media Services Group

Financials (2022-23): Proposal A $145,000

Proposal B $100,200 Proposal C $165,000

Proposal D $120,200

Above is year 1 pricing, years 2 & 3 a minimum of 5% increase is requested.

Qualifications:
* Staff o Project Manager — >25 years experience in managements/operations PEG station.

Board Member/President of NH Coalition for Community Media.
o Creative Director - 16 years experience as a photographer/videographer. Currently part
time employee
o Technical Director — 5 years experience editing and switching for us; currently part time

employee

Studio Management:
* Equipment Operations, Training & Inventory Management
* Expanded studio hours for public use
¢ Bulletin Board: would like to expand to include more non-profits and add employment section
for local business recruitment.
* Digitizing online forms: sign out sheets, producer registration forms, inventory list of
equipment

Original Content Programming:
* Increase programming with non-profits, businesses and social organizations
* Revitalizing “NH Cares” with 2 new host

* Increase field productions to include Memorial Day, July 4%, Summer Fun, Arts Walk, Veterans
Day, Holiday Stroll, and more

Transition Plan:
If CMSG does not continue as the channel manager they are willing to continue operations for up to

3 months at $11,500/month for a transition period. Initiatives to Promote Viewership: o Producer
“hang outs” to provide forum for producers to share and discuss challenges/solutions.
o Weekly news show to expand as it becomes more organized. Potentially look to
Friends of Access Nashua to help with funding
o Access Nashua Advisory Board — revitalize with quarterly feedback and use them to
fulfill a Board of Directors requirement.

© Fundraising: encourage Friends of Access Nashua to apply for grants on our behalf o

NH Coalition for Community Media partnership to maintain producer support programs

3/10/22

RFPO718-022322
CTV Management Notes

o Collaborative programming with other NH PEG stations o Collaborative lacal media
news show o Promotion of “Show of the Week” o Weekly newsletter with info on
current shows o Social Media promotion: Nashua Patch, Facebook, Instagram o Ads:
Bus, Restaurant Placemats, Event Programs, Church Bulletins

© Sponsorships from: contacts known, contacts from social media, email blast, Facebook
ad, door to door solicitation

Reporting: annual survey results, programming, quarterly financial report, inventory management

Additional Optional Considerations:

* Cooking Shows (PEG would need to provide equipment/set)
* News: Government, Business, Religious, Student, Entertainment, Food/Music/Art, Non-Profit,
Employment

3/10/22

RFPO718 022322
CTV Management Notes

CMSG CMSG CMSG CMSG

BROTV Year 1 | BRBTV Year 2 | BRBTV Year3 | Proposal A | Proposal A | Proposal C | Proposal 0
item Description Total Price Fotal Price Total Price| Total Price Total Price| Total Price] Total Price
Salares $133,000 $130 800, $135 G00 $132 000 $87 600 $152 000 $107 cco
F nancia Aucit/Tex Presarat on $1,560 $18c0, $1500 $300) $4C0 $400 $400)
Tra‘ning $2.500 $0: 50 $0 50 $0 $0
Recorting $2,500 $0 $a 50) 50 so $0
Bi ngua: & O vers ty Serv ces $14.000 $10060 $10 000 50) $0) ET so)
annua Survey $5,000 $5 600) $5 000 $0 $0) $0 $0
Legal $3,500 $3500) §3 500 $0) 50 $0) 50}
Mus ¢ Licensing $3,0C0 $3 000 53.000 $0 $0 30 30
nsurance $5.000 $5 000 $5 000 $1000 $1 000) $1000 $1000
Ut lites Jan torial Serv ces $2,000 $2 000 $2 000 $2 000 $2 000 $2 060 $2 GOO
Equ cement 52,000 $2 000 $2 coo 52500 $2 500; §2 500 §2 500
Supeies Al leags, Mose Espences $1,000 §1600 $1000 $0) $0) $0 $0)
Conferences/Vorkshocs/NHCCM Membersh ¢ $0 £0) $0 $2450 $2 650) $1450 $1€50
Ad. ens.ng 50 $o $0 §2 000) $2 G00: $2000 $2 G00)
Sottware/ee Host ng $0 $0 $0 §2 150) $2 150) $2 150 §2 150
Off ce Sicpl'es/Food/® agues & Awards $0 $0 Et) $1500 §1 506) $- 500 $15¢0
$0 $0 50 ET $0 50 $6
$0 $o $0 $90 $0 $0 $0
so $0) $0 $0 $0) $0 $0)
50 $3 $90 $0 So $0 $a
$0) $0 $0 $0 $0, $0 $0
$0 $0 so $0 $0 $0 $0)
$0 $9) 50 $0 $0 $0 $o
$0 $0) so $o $6 $0 50
50. $0) $0 56 $0 $0 $96
50 $0) so 50 $6 $0 $0
$0 $0 $0 50) sc 50 $0
$0 50 $0 30 50 $0 50
$0 50 50 50) $0) $0 $0
$0 $9 $0 $0) $0 $0 $0
j $0 $0 $0 50 $0 $0 $0)
$0 so) so $0 $0) EW) so
$9 $0 $0 $0 $0) $0 $0
59 $0, $0 $0 $c 50 $c
$3 $0) $o $0 $0) so $0)
$0! $0 SCG $9 $0) $0 $o
$a) $0 $0 $0 $0 50 $0!
Total Bid Price $175,000 $163,600 $168,000 $145,000 $100,200 $165,000 $120,200

3/10/22

Proposal

Management and Operation of the
Public Access Channel

Submitted to the City of Nashua

RFPO718-022322

By

BRBTV, LLC
(Bartis-Russell Broadcasting TV), LLC

February 24, 2022

INDEX

BID FORM
ADDENDUMS
INTRODUCTION

PART A. SCOPE OF WORK NARRATIVE

Administration and Management

Production Training, Facilities, Programming and Technical Services
Work Plan

Promotion

Reporting

PART B. DETAILED COST PROPOSAL

lA bh wt =

l. Year |
2. Year 2
3. Year 3

PART C. QUALIFICATIONS and EXPERIENCE.

1. Staff Experience

2. Project Experience

3. Corporate Qualifications
4. References

5. Resumes

APPENDIX- Innovation Options
APPENDIX II — Exceptions and Objections to the Draft Contract