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PETITION
FOR
STREET ACCEPTANCE

TO THE HONORABLE BOARD OF ALDERMEN OF THE CITY OF NASHUA:

Pursuant to the Nashua Revised Ordinances, Chapter 285, Article III, Sections 21-22, the
undersigned requests that the following described portion of: Moonstone Court

be accepted for public use and maintenance:

REV 08/13

PETITION/STREET ACCEPTANCE:

The street acceptance is being petitioned by:

dtl Lue leewnen

DATE PETITIONER

| certify that | have received a Mylar showing the limits of the street to be accepted and that said
street has been constructed in accordance with the approved plan.

Jlow

Os [4 f 20/6
. DATE — CITY ENGINEER

Petition introduced at Board of Aldermen Meeting

DATE

Public Hearing conducted by the Committee on Infrastructure:

DATE TIME PLACE

Notice of this hearing was sent out to all abutters of that portion of the street for which acceptance
was requested, as listed on the attached list.

The foregoing petition was granted by the Board of Aldermen and Mayor on
DATE

Attest:

CITY CLERK

DATE

REV 08/13

PETITION
FOR
STREET ACCEPTANCE

TO THE HONORABLE BOARD OF ALDERMEN OF THE CITY OF NASHUA:

Pursuant to the Nashua Revised Ordinances, Chapter 285, Article III, Sections 21-22, the
undersigned requests that the following described portion of: Tamora Court

be accepted for public use and maintenance:

REV 08/13

PETITION/STREET ACCEPTANCE:

The street acceptance is being petitioned by: ;
A oABUE Gagnon Realty Trust
PETITIONER

DATE

| certify that | have received a Mylar showing the limits of the street to be accepted and that said
street has been constructed in accordance with the approved plan.

DATE CITY ENGINEER
Petition introduced at Board of Aldermen Meeting =r
Public Hearing conducted by the Committee on Infrastructure:
TIME PLACE

DATE

Notice of this hearing was sent out to all abutters of that portion of the street for which acceptance
was requested, as listed on the attached list.

The foregoing petition was granted by the Board of Aldermen and Mayor on
DATE

Attest:

CITY CLERK

DATE

REV 08/13

113

APPOINTMENTS BY THE MAYOR
SEPTEMBER 14, 2016

Nashua Airport Authority

Farrell T. Woods (New Appointment) Term to Expire: August 31, 2017
162 Bush Hill Road

Hudson, NH 03051

Nashua Arts Commission

John F. Egan (Reappointment) Term to Expire: September 1, 2019
7 Beverlee Drive

Nashua, NH 03064

Mine Falls Park Advisory Committee

Pamela J. Anderson (Reappointment) Term To Expire: March 1, 2019

9 Plainfield Lane
Nashua, NH 03062

| respectfully request that these appointments be confirmed.

Jim Donchess
Mayor

A regular meeting of the Board of Aldermen was held Tuesday, August 9, 2016, at 7:30 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman-at-Large David W. Deane led in the
Pledge to the Flag.

The roll call was taken with 15 members of the Board of Aldermen present.
Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also present.

REMARKS BY THE MAYOR

Mayor Donchess

First | wanted to mention the resolution which proposes the escrows. You can see the list of escrows
attached to the resolution. The main proposals that | have made is that we take surplus funds from this
past year, fiscal °16, which totals about 1% of the city budget and devote them primarily to three of our
reserve accounts. First of all we proposed that a significant amount of funds be transferred into the
Capital Equipment Reserve Fund and secondly we propose that $300,000 be transferred into the
building fund. This pays for improvements to City Hall and elsewhere. We need to replenish this fund in
part because the elevator out here that some of you take to come up to the second floor has been
breaking down very regularly and has trapped people recently and after 80 years of use, it needs to be
replaced at a cost of $190,000. The other transfer to a reserve fund that is proposed in the escrow
resolution is a transfer into the reserve fund for the purposes of a pension cost which you have on your
agenda tonight. | want to make sure that people understand that this is a different proposal than we
have considered in the past. The Board, over a couple of different terms, has considered whether to use
money that the city had saved in its undesignated reserve fund; to use $2 million that is saved there to
transfer into a reserve account to help us offset increased pension costs which we know are going to hit
us this coming year or in the current fiscal year. That failed because those were not appropriated funds,
although saved by the city they had not actually been appropriated through the budget and required a
spending cap override. What we are proposing here is to establish the reserve fund which the committee
has recommended but also, and hopefully you will pass that tonight, but the escrow proposal would fund
that reserve fund with surplus funds meaning funds that have been appropriated that were previously
appropriated by the Board through the budget process in the last fiscal year and therefore we can save
money in this fashion towards pension costs without any kind of spending cap override. Let me repeat,
because these funds have already been appropriated but unspent and the use of those funds does not
require a spending cap override because they have already been appropriated under the cap in the
previous fiscal year which ended on June 30, 2016. In making these proposals | was listening to many of
the members of the Board of Aldermen who, during the budget process, expressed the desire that we
make as great of an effort as possible to reserve funds, especially for capital equipment but also for the
pension obligation that we have coming and in light of those comments and many of the thoughts
expressed, again, the escrows propose that we use some of these funds that are unspent this year to
save for the future and help us with equipment and a very serious pension obligation.

| also wanted to mention a resolution that represents a significant step forward for us here in the
downtown and on the Nashua River and that is R-16-056 which would authorize a license agreement
with the owner of the Millyard Technology Building to establish what essentially would be a public boat
launch along the river; the rides which used to be given by Rocky LaPierre some years ago where he
launched those boat rides. The owner has kindly agreed to give the city an easement with a very minor
condition that people who are going to use this sign in and indicate who they are right there on the site.
He has also agreed to reserve some parking spaces for people who want to launch their boats and this
of course will be referred to committee where it will be explained in detail but | think this will enable us to
take another step to enhance use of the river and the riverfront; the beautiful asset of the Nashua River
that we have in our downtown.

Board of Aldermen Page 2
August 9, 2016

Finally | wanted to mention that an issue has come up (at 4:00 p.m. today) concerning the skateboard
park and the relocation. That has been recommended by the committee but we got a call from the
school department late saying that they think that they have to approve the relocation as well as the
Board of Public Works because this is part of a school facility or the area where this relocation where this
relocation would take place is part of a school facility. | don’t think there is a big problem because if you
approve the relocation we still have to go the Planning Board and now possibly the school department
and it looks like the preliminary indication is that the school department may be correct but it just requires
that we also in addition to the Planning Board get the School Board approval. | don’t think it’s a big
obstacle but it is something that we will work through.

| want to congratulate Alderman Clemons on his marriage.

RESPONSE TO REMARKS OF THE MAYOR

Alderman Siegel

| would ask the school department if they plan on allowing the Board of Aldermen to vote on whether or
not they can use the city’s money to appeal a decision on the custodian union. Obviously that is a
rhetorical question but | am a little concerned about that.

| would like to also congratulate my colleague, Alderman Clemons, on his recent marriage.
RECOGNITION PERIOD — None
READING MINUTES OF PREVIOUS MEETINGS AND PUBLIC HEARING

MOTION BY ALDERMAN WILSHIRE THAT THE MINUTES OF THE BOARD OF ALDERMEN
MEETINGS OF JULY 12 AND JULY 25, 2016, AND THE PUBLIC HEARING CONDUCTED BY THE
BUDGET REVIEW COMMITTEE ON JULY 25, 2016, BE ACCEPTED, PLACED ON FILE, AND THE
READINGS SUSPENDED

MOTION CARRIED

COMMUNICATIONS

MOTION BY ALDERMAN CARON THAT ALL COMMUNICATIONS BE READ BY TITLE ONLY
MOTION CARRIED

From: Mayor Jim Donchess
Re: Contract Award to Emergency Communications Network

MOTION BY ALDERMAN CARON TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO EMERGENCY COMMUNICATIONS NETWORK IN THE AMOUNT OF $22,000
MOTION CARRIED

From: Mayor Jim Donchess
Re: Purchase Lawson Upgrade for In-House Hosting

MOTION BY ALDERMAN COOKSON TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACTS
TO TEAM-ABSOLUTE IN THE AMOUNT OF $326,163
MOTION CARRIED

Board of Aldermen Page 3
August 9, 2016

From: Mayor Jim Donchess
Re: Contract Award to ESRI Software License Renewal

MOTION BY ALDERMAN SIEGEL ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO ESRI IN THE AMOUNT OF $25,000 PER YEAR
MOTION CARRIED

MOTION BY ALDERMAN MCGUINNESS THAT THE RULES BE SO FAR SUSPENDED AS TO

ALLOW FOR THE INTRODUCTION OF A COMMUNICATIONS RECEIVED AFTER THE AGENDA WAS
PREPARED

MOTION CARRIED

From: Mayor Jim Donchess
Re: FY2017 Like for Like Escrows

MOTION BY ALDERMAN MCGUINNESS TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

From: Alderman-at-Large Mark S. Cookson
Re: Thread of Emails re: Time Sensitive legislation

MOTION BY ALDERMAN COOKSON TO ACCEPT AND PLACE ON FILE
ON THE QUESTION
Alderman Cookson

This was with regard to a communication that was originally sent by Alderman McCarthy with regard to
some legislation that was to be taken up. It was Alderman McCarthy questioning how we should conduct
our business and should we accept or send it off to the Human Affairs Committee and then have the first
and second reading this evening to take up the legislation. My response to that was questioning why we
were going against the policy or process that we already have in place to schedule a meeting and have a
first reading, assign it to a committee and then come back and vote on it. That’s already taken place. We
had the special meeting and t’s already gone to committee and we are taking it up in the normal course of
business this evening which | think was the appropriate way. The reason why | am introducing this
communication this evening is particularly in light of the recent right-to-know issues that the Board of
Education has had and the fact that one of my colleagues has accused me of violating the right-to-know
law and lastly, | just want to make sure that everything is out in the open and that any communication;
there is no violation of the right-to-know law. Alderman McCarthy and | had a discussion or an e-mail
exchange this afternoon and he indicated to me that he didn’t think that | violated any right-to-know law
with regard to my response to his original e-mail which was all about the process by which we conduct our
business and have a first reading and assign it to a committee versus having the first and second reading
this evening. In light of all of that | thought it was best to put it out and accept this communication and
place it on file so that everybody would understand what the issue was. The last statement, based on our
e-mail exchange this afternoon, you don’t believe Alderman McCarthy, that | violated any right-to-know
law.

President McCarthy

As far as | know the discussion involved the process and not the substance of the legislation.