Search

Board of Aldermen 7-14-2020 Page 35
Alderman Dowd

Yes, just a very, very quick update on the Middle School Project because not everyone is up-to-date on it.
We have a full construction crew at Fairgrounds Middle School; that is proceeding along to do everything
we need to do this summer. You'll see more and more construction going on, especially in the front of the
school where the new security aspect of the project is being done.

At Pennichuck Middle School Eversource has moved the pole and the wires have been rerun from the
Henry Burke to the School for video and telephone and everything else. That had to be done before the
actual construction started. And the security of that school, the front of that school will also be being done
this summer so that the security entrance will be ready for the fall. So things are proceeding along very
well and just wanted to give you a quick update.

President Wilshire
Anyone else? Alderman O’Brien. Right after Alderman O’Brien, Alderman Caron.
Alderman O’Brien

Thank you, Madam President. | too would like to express my condolences to the family and friends of Shea
Patno, a young man, a very tragic loss to our community. | too, like the Mayor, has seen the memorial
down on Shady Lane that was constructed to him. Although | did not know him personally, | am sure he
will be very much sadly missed by his family and friends.

But | would also like to mention the other half, even though the accident and this tragedy occurred in
another state in another community, it was the Nashua Fire & Rescue Dive Team that responded and
recovered Mr. Patno to be able to be brought home to be properly mourned by his family and friends as by
their traditions. As a former Fire Chief in charge of the Dive Team, | completely understand and know of
the conditions that they respond to such a tragedy at. | understand when you are going down into the
water, the unknown and the murkiness and yet they did their duty and were able to bring Mr. Patno home to
his family. So, therefore, it is a tragic loss but | would like to inform the Aldermen that we should recognize
Nashua Fire & Rescue for their efforts in trying to mitigate somewhat of this tragedy and at least do
something for the family. Thank you.

Alderman Caron

Yes, thank you very much, I'll be real quick. First of all I’d like to thank our fellow Board Members for
approving the extension for vacation time for unaffiliated employees; | know that they will appreciate it
greatly. Many of them have been working long hours, even at home and coming into the office and we
certainly don’t want them to lose out on anything. And secondly, | would like to thank Bobbie Bagley, the
Director of Public Health again for taking the time to bring her staff to the Nashua Senior Center to do a
walk through with the group to make sure we have everything in place so we can get the Center up and
running. My understanding was that the Center had quite a bit of things already in place and there were a
few suggestions which they are going to take care of this week. And just for everyone to know, especially
Alderman Dowd, that the Center will be opening up two weeks from yesterday. So we are anxious to have
our seniors back and to be able to do some of the activities with social distancing but at least to get there
and talk to their fellow members. So, again, thank you to Public Health for all they did for us. Thank you.

Alderman Jette

Thank you, Madam President. | wanted to acknowledge Alderman Lopez, you know, this past 4"" of July for
the | think seventh year in a row, it may be more. He organized a celebration of Independence Day for the
Veterans at Dalianis House and | am surprised he had the time because judging by all the books in his
background, | am surprised he has time to do anything other than read those books.

Board of Aldermen 7-14-2020 Page 36

But he was kind enough to invite me to participate in this year’s celebration as a Army Veteran from the
Vietnam Era. He invited me to make some remarks to my fellow veterans and | appreciated that.

And | wanted to thank Attorney Bolton. You know when we passed the mask ordinance we did so at the
request of the Board of Health, our Department of Health. And all of this information about the masks, you
know, the conflicting information that people are exposed to, you now, our Board of Health which | want to
remind the public are very qualified people, there are medical doctors, there’s a pulmonologist, in infectious
disease specialist, an epidemiologist and Director Bagley is a Doctor of Public Health. So these are people
who are much better equipped to analyze all of the information regarding the safety of our public and we
relied on their advice. And at that meeting, | remember asking Attorney Bolton about all of the objections
that we were receiving from the public about whether this was legal for us to do. And | remember he gave
me a very long and well-reasoned explanation as to “yes” it is very much within our authority to do that.
When | read the decision by Judge Colburn it is although she copied exactly what Attorney Bolton told us.
So he was right on. The advice we got from the Public Health Department and the advice we got from our
City Attorney was right on and thank you both to the Public Health Department and the Legal Department.
Thank you.

Alderman Cleaver

Yes, thank you Madam President. Just very briefly regarding the unfortunate events in downtown, the
racist rant or whatever you want to call it. | strongly support WSMN and | hope other people do too with
messages of support. But also to Morin’s Landscaping and their employees. | strongly suggested that
everybody give them a call and say how much they are appreciated and how unfortunate the community
believes it was. So thank you very much.

President Wilshire

You’re welcome; anyone else? | just had a couple things. | wanted to also acknowledge my condolences to
the Patno and Moquin families. Although the Patno young man was much younger, it is still tough. | mean
it’s really tough to lose a family member. And to the Moquin family my condolences.

| have to also thank Latha Mangipudi and Pagma Kunapareddy for continuing to make the masks. | think
they just continue to be shining stars in our community. And | am also very proud of our City for the
reaction to the incident on Main Street. People stepped up, they did the right thing and we are all proud of
everyone who was involved that stepped in and stepped up and did the right thing; really proud of everyone
in this City.

Also | just wanted to mention that | believe in my 21 years on the Board of Aldermen, that our City’s Legal
Team is one of the best. They are just wonderful and we’ve always had a wonderful Legal Team. But right
now | think we have a really, really good Legal Term led by Attorney Bolton but Attorney Clarke and
Attorney Leonard, very, very capable, very responsive. Well done Attorney Bolton and your selection of
good people.

Committee announcements:

Alderman O’Brien

Madam President, just to remind everybody on Wednesday, July 22™ at 7:00 p.m. via our friendly format
Zoom, there will be a Committee of Infrastructure Meeting. Everybody is welcome to join us; they are lots of
fun. Thank you.

Alderman Dowd

Yes on Thursday, the 23™ at 7:00 p.m. we will have a Zoom meeting of the Joint Special School Building
Committee.

Board of Aldermen 7-14-2020 Page 37

Alderman Tencza

Thank you, Madam President. Just to let the members of PEDC know, we are scheduled for a meeting for
later this month, | believe July 28", but that will be cancelled. So we will meet next month if necessary.

President Wilshire
Very good; anyone else? OK, Alderman O’Brien, do | have a Motion?
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE JULY 14, 2020, MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED, BY ROLL CALL

A viva voce roll call was taken to adjourn the Board of Aldermen meeting which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Cleaver,

Alderman Laws, Alderman Harriott-Gathright, Alderman Wilshire 15
Nay: 0
MOTION CARRIED

The meeting was declared adjourned at 10:02 p.m.

Attest: Susan K. Lovering, City Clerk

SPECIAL BOARD OF ALDERMEN
JULY 14, 2020

7:00 p.m.
Join Zoom Meeting:
https://us02web.zoom.us/i/84543682139?pwd=U 1c2Z2EwRONSV3FFaicwekZ3WEFidz09
Meeting ID: 845 4868 2139 Password: 590998
Join by telephone: 1-929-205-6099
Meeting ID: 845 4368 2139
Password: 590998

lf there is a problem accessing the meeting, please dial 603-821-2049 to advise.

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN JAN SCHMIDT

ROLL CALL

COMMUNICATION

From: Lori Wilshire, President, Board of Aldermen
Re: Calling a Special Board of Aldermen Meeting on July 14, 2020

From: Kim Kleiner, Administrative Services Director
Re: Assessing Department Update — July 44i

UPDATE

Assessing

ADJOURNMENT

Board of Aldermen

City of Nashua
229 Main Street Lori Wilshire
Nashua, NH 03061-2019 President, Board of Aldermen

(603) 589-3030

July 6, 2020

Susan K. Lovering, City Clerk
City of Nashua

229 Main Street

Nashua, NH 03061-2019

Dear Ms. Lovering:

Please be advised | am hereby calling a Special Meeting of the Board of Aldermen for Tuesday,
July 14, 2020, at 7:00 p.m. via Zoom for an Assessing updaie.

Thank you.
Sincerely,
Lori Wilshire
President

cc: Mayor Jim Donchess
Steven A. Bolton, Corporation Counsel
Kim Kleiner, Administrative Services Director

THE CITY OF NASHUA re Gt Cy

Administrative Services Division

Date: July 9, 2020

To: Board of Aldermen

cc. Mayor Donchess

From: Kim Kleiner, Administrative Services Director
Re: Assessing Department Update - July 14"

Attached to this memo is the quarterly status report on the Full Measure & List Revaluation issued
to the NH Board of Tax & Land Appeals on July 7". The revaluation will be one of the topics
discussed during the Assessing update at the Special Board of Aldermen on July 14".

Our last update to the Board of Aldermen was on September 24, 2019, during which we presented
on five key areas of improvement:

|. Transparency/Customer Service
2. Efficiency/Data Collection

3. Procedures’ Communication

4. Property Data Accuracy

5. Software/Program Applications

During Tuesday’s update, we will discuss the progress the Department has made on the
recommendations identified in the City of Nashua Assessment Audit conducted last fall by
Comell Consultants LLC. We will discuss the eight areas identified, which have been the focus of
the work by the Department. If you are interested in receiving a copy of the full audit please let
me know.

Nick Miseirvitch, IT Manager of Infrastructure, will be joining me to present on the Assessing
upgrade of the CAMA system to APS. Nick was instrumental in the success of this project which
required testing and collaboration by all staff.

Lastly, we will discuss the impact of the COVID19 pandemic upon the Department and our work
in the future.

We look forward to joining you on Tuesday evening.

THE CITY OF NASHUA the Gate Cty’

Administrative Services Division
Assessing Department

City of Nashua, NH
2019-2022 Full Measure & List Revaluation
Project Update Report to the BTLA
June 28, 2020

Tasks as outlined in the prepogal and apreed upon by the city:

CODE TASK
100 Bonding, Office Set-up, Project Set-up, Public Relations
200 Data Collection, Data Mailers, Building Permits, Sales Inspections, Quality Control and
Data Entry
300 Residential Valuation
400 Commercial/Industrial Valuation
500 Residential Field Review, Data Entry
600 Commercial/Industrial Field review, Income Production, Reconcile Cost and Income
700 Digital Imaging, Documentation
900/ | Project Finalization, Change Notices, Special Land Pricing, Client Meetings, Support of
100 Values, Goodwill

Task 106 Bonding, Office Set-up, Project Set-up, Public Relations

o %@ @ @& @

Bonding is complete.

Project commenced March 3™, 2020,

The initial startup meeting with the Board and DRA was March 2, 2020 at City Hall.

GIS maps have been provided.

Office space has been provided. Modified space was provided due COVIDI9 and the closure

of city hall in alternative city building.
@ Public Relations will be on going throughout the project (see attached).
Letter mailed to all residents at the start of each ward.
Updates are provided on the City’s website.
Assessing Monthly Monitor Newsletters
June 4, 2020 Update to the Board of Assessors - June Perry, Vision Gov't Solutions

Page ; t

Task 200 Data Collection, Data Mailers, Building Permits

Suspension of Interior Inspections due to COVID19 (see attached)
Guidance from the NH Department of Revenue
Amendment to the Contract with Vision Government Solutions
Press Release dated March 16, 2020

Bi-weekly status reports are issued to the city and posted on the website. (see attached status
reports from Vision Government Solutions Project Lead)

Building permits are being completed by the City through April 1, 2020. Vision is responsible
for building permits though April 1, 2022. Building permits are provided to Vision weekly.

Data Collection guidelines have been completed. Lister’s information has been completed and
the police department has been informed of all aspects of the data collection phase of the
revaluation.

NOTE: 6/24/2020 Data Collection Guidelines Updated (see attached)

Data entry will be ongoing throughout the project, commencing after June 2020.

Usernames and passwords have been assigned, and will have people associated with them as
we move closer fo starting the data entry.

Daily communication with the Assessar's office is on-going concerning the progress of the
data collection as well as any issues to be addressed.

Rick Kulp is the onsite Projects Staff Appraiser.

Ward | Property record cards have been printed.

Ward 2 Property record cards have also been printed.

Ward 3 Property record cards have also been printed.

Images are being taken and will coincide with production numbers.
‘The database is live in Nashua NH

Data collection

Ward 1 count 3,869 ~ C/IVE not started as of yet
Ward 2 count 3,478

Ward 3 count 2,845

The following is the measure and listing numbers accountable as of June 20, 2020:

Total Residential Improved Parcel Count 25,605

Measures 7366
Total Interior Inspections 172
Refusals to Date - Partial/Fult 7488
Total Measures with refusal 7454

Total Percent Complete Measured 29 %

Page :2

Total Commercial /Industrial/Exempt Improved Parcel Count L964

Total Measures 0

Total Interior Inspections 0

Entry Rate 0%

Total Percent Complete Measured 0%
Refusals to Date 0

Building permits measured to date 159

Task 300/400 Residential Valuation/Commercial/Industeial Valuation

e Residential valuation is scheduled to commence in 2022.
® Preliminary analysis in 2022
e Income and Expense forms are being sent out by the Assessor's office.

Task 500/660 Residential Field Review, Data Entry, Commercial/Industrial Field review, Income
Production, Reconcile Cost and Income

e Field review is scheduled to be completed in 2022.

Task 900 Project Finalization, Change Notices, Special Land Pricing, Client Meetings, Support of
Values, Goodwill

= The following timetable is for the hearing phase of the job through the project's completion.
@ Impact notice mailing no later than July 2022.

Appointments taken for hearings scheduled for July/August 2022.

Hearings scheduled for July/August 2022.

Second Impact Notices mailed by August 2022.

Project Completed by September 1, 2022.

oo.06€%8

Page | 3

revaluation Documentation

Public Relations

site - www

Gity Web mashuanh.gov

Vionthly Vionitor Newsletters

2020-2022 Revaluation Project Update -
June Perry - Vision Government Solutions
-wune 4, 2020
nttps://iwww.youtube.com/watch?v=PvXsX

15idhE