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LEGISLATIVE YEAR 2020

RESOLUTION: R-20-064

PURPOSE: Relative to the appropriation of $99,800 from Department
#194, “Contingency”, account #70100 “General Contingency”
into various accounts in Department #107, “City Clerk”.

ENDORSER(S): Mayor Jim Donchess

COMMITTEE we . . .
ASSIGNMENT: Personnel /Administrative Affairs Committee

FISCAL NOTE: Reduces the amount available in General Contingency. The

current balance in General Contingency is $495,000. The
There will be $395,200 of funds remaining upon passage of this
resolution.

ANALYSIS

This resolution authorizes the transfer of $99,800 from Account 70100 “General Contingency”
into the City Clerk’s Operating Budget for the purpose of funding a Right to Know/Records
Management position.

Charter Sec. 53 permits the Board of Aldermen to transfer any unencumbered appropriation
balance or any portion from one department, fund or agency to another.

NRO 5-130, H provides that “when proposed legislation to transfer or re-appropriate a particular
appropriation or purpose thereof has had its first reading, such funds shall not be expended or
transferred while the legislation is pending”.

Approved as to account Financial Services Division
structure, numbers and

amount: By: John L. Griffin

Approved as to form: Office of Corporation Counsel

By: Steven A. Bolton

Date: August 6, 2020

O-20-029

ORDINANCE

SUPPLEMENTAL REQUIREMENTS RELATIVE TO FACE COVERINGS

CITY OF NASHUA
In the Year Two Thousand and Twenty

The City of Nashua ordains that the following supplemental regulations are in addition
to the requirements of Ordinance O-20-018 and do not supersede them. Exceptions contained in
O-20-018 apply to these requirements as well. For convenience the numbering sequence
continues from that in O-20-018.

10. All businesses open to the public, including restaurants, retail stores, service providers,
and places of amusement and recreation, and residential and commercial buildings of
greater than two (2) units shall post at each public entrance a notice stating “FACE
COVERINGS REQUIRED.”

11. | Nobusiness and no employee of any business shall provide goods or services to any
person not complying with face covering requirements of this ordinance, O-20-018, or
any other face covering requirements now in force or hereafter adopted. No business and
no employee of any business shall permit a person to remain on its premises in violation
of these requirements.

12. Persons engaged in utilizing cardio, strength training, and other gymnasium equipment
may remove the mask during the actual use of such equipment provided a distance of six
(6) feet from any other person is maintained.

13. Persons at places of amusement, including bingo halls, bowling alleys, charitable gaming
facilities, and similar places where food and drink is served secondarily to the main
activity may remove face covering while actually engaged in eating or drinking and not at
other times.

14. Section 3 of O-20-018 shall apply to indoor dining as well as outdoor dining.

15. Persons receiving personal care services including hair cutting and other hair treatment,
facials, tattooing, piercing, and similar services, may remove face covering during any
limited period during which the face covering actually interferes with the performing of

the service.

Ordinance O-20-029

16. For purposes of this ordinance, O-20-018, and any other face covering requirements now
in force or hereafter adopted the following words shall have the indicated meanings:

“Business” means any manager or supervisor on the premises when a violation occurs
and any owner of the business.

“Owner” means any one or more of the natural persons owning a business; in the case of
a business owned by a partnership “owner” means the partnership and all general and
limited partners; in the case of a business owned by a limited liability company “owner”
means the company and all managers and members thereof; in the case of a business
owned by a corporation “owner” means the corporation and all officers, and directors,
thereof; and in the case of a business owned by a corporation having fewer than ten (10)
shareholders “owner” means all shareholders.

This ordinance shall be effective immediately and shall continue in effect until rescinded by
action of the Board of Aldermen.

The City Clerk is directed not to codify this ordinance in the Nashua Revised Ordinances but to
designate it as Covid-19 Emergency Measure No. (City Clerk to assign appropriate
number upon passage) and publish it and any subsequent emergency measures on the city
website.

ORDINANCE:
PURPOSE:

ENDORSERS:

COMMITTEE

ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2020
O-20-029
Relative to face coverings

Mayor Jim Donchess

None.

ANALYSIS

This legislation supplements the face covering requirements of O-20-018.

Approved as to form:

Office of Corporation Counsel

By: _/s/ Steven A. Bolton

Date: August 5, 2020

A special meeting of the Board of Aldermen was held Tuesday, July 14, 2020, at 7:00 p.m. via
teleconference.

President Lori Wilshire presided; City Clerk Susan K. Lovering recorded.
Prayer was offered by City Clerk Susan K. Lovering; Alderman Jan Schmidt led in the Pledge to the Flag.
President Wilshire

As President of the Board of Aldermen, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency
Order #12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting,
which was authorized pursuant to the Governors Emergency Order. However, in accordance with the
Emergency Order, | am confirming that we are:

a) Providing public access to the meeting by telephone, with additional access possibilities
by video or other electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099 - Meeting ID: 845 4368 2139 Password: 590998

The public may also view the meeting via Channel 16.
b) Providing public notice of the necessary information for accessing the meeting:

We previously gave notice to the public of the necessary information for accessing the meeting,
through public postings. Instructions have also been provided on the City of Nashua’s website at
www.nashuanh.gov and publicly noticed at City Hall and the Public Health Department.

c) Providing a mechanism for the public to alert the public body during the meeting if there are
problems with access:

If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049
and they will help you connect.

d) Adjourning the meeting if the public is unable to access the meeting:

In the event the public is unable to access the meeting via the methods mentioned above, the
meeting will be adjourned and rescheduled. Please note that all votes that are taken during this
meeting shall be done by roll call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please
also state whether there is anyone in the room with you during this meeting, which is required under
the Right-To-Know Law.

City Clerk Lovering called the roll and asked them to state the reason he or she could not attend, confirmed
that they could hear the proceedings, and stated who was present with him or her.

Special Board of Aldermen 7-14-2020 Page 2

The roll call was taken with 15 members of the Board of Aldermen present: Alderman Michael B. O’Brien,
Sr., Alderman Patricia Klee, Alderwoman Shoshanna Kelly, Alderman Richard A. Dowd, Alderman June M.
Caron, Alderman Benjamin Clemons, Alderman Thomas Lopez, Alderman David C. Tencza, Alderwoman
Elizabeth Lu, Alderman Ernest Jette, Alderman Jan Schmidt, Alderman Brandon Michael Laws, Alderman
Skip Cleaver, Alderman Linda Harriott-Gathright, Alderman Wilshire.

Mayor James W. Donchess, Corporation Counsel Steven A. Bolton, Kim Kleiner, Administrative Services
Director and Nick Miseirvitch were also in attendance.

Alderman O’Brien

| am present, | can hear the proceedings and | am alone.

Alderman Klee

| can hear you, I’m sorry, | am here, | can hear the proceedings, | am alone and | am social distancing.
Alderwoman Kelly

| am here, | am alone, | can hear everyone and | am practicing social distancing.

Alderman Dowd

Yes | am here, | can hear everyone, and | am alone and practicing social distancing in accordance with the
Governor’s instructions.

Alderman Caron

| am here, | am alone, | am practicing social distancing and | can hear everyone.

Alderman Clemons

| am here, | am by myself and | can hear everyone and | am staying at home per the Governor’s orders.
Alderman Lopez

| am here, | can hear everybody, | am alone and | am practicing social distancing.

Alderman Tencza

| am present, | am alone, | am staying home per the Governor's Orders and | can hear everyone.
Alderwoman Lu

| am here alone, | can hear you and | am remotely attending because we are not open at City Hall.
Alderman Jette

| am here, my wife is with me, | can hear everyone and | am staying safer at home.

Alderman Schmidt

| am present, | am alone, | can hear everyone and safe distancing for me.

Special Board of Aldermen 7-14-2020 Page 3
Alderman Laws

| am here, | am alone | (audio cuts out).

Alderman Cleaver

| am here, | am alone and | am practicing social distancing.

Alderman Harriott-Gathright

| am present, | can hear you, | am alone and | am practicing social distancing.
President Wilshire
| am here, | am alone and | am practicing social distancing.

Susan Lovering, City Clerk

You have 15 in attendance.
President Wilshire

Thank you. Also joining us this evening Mayor Donchess, Corporation Counsel Steve Bolton and Director
Kleiner from the Administrative Services Division. Did we lose our Clerk?

Donna Graham, Legislative Affairs Manager

Would you like me to read for you?
President Wilshire
Thank you, Donna.

COMMUNICATIONS

From: Lori Wilshire, President, Board of Aldermen
Re: Calling a Special Board of Aldermen Meeting on July 14, 2020

There being no objection, President Wilshire accepted the communication and placed it on file.

From: Kim Kleiner, Administrative Services Director
Re: Assessing Department Update — July 14"

There being no objection, President Wilshire accepted the communication and placed it on file.

ASSESSING UPDATE
President Wilshire

Tonight we have an update on Assessing and | would to recognize Administrative Services Director
Kim Kleiner for the Assessing Update. Director Kleiner?

Special Board of Aldermen 7-14-2020 Page 4

Kim Kleiner, Director of Administrative Services

Good evening and thank you very much, Madam President, Members of the Board of Aldermen, Members
of the Board of Assessors who have joined us. | am here this evening with Nick Miseirvitch who is the
manager of Infrastructure for the Information Technology Team. We are delighted to give you an update on
what has happened in Assessing since September, which was our last update to you.

If acceptable with the Board, | would like to share my screen for a PowerPoint Presentation.
President Wilshire

That’s fine.

Director Kleiner

So it’s hard to believe that it has been since September since we were last here. But last September when
we joined you, we really focused on five key areas of improvement. We talked about transparency and
customer service. We had implemented changes like putting everyone’s property record card on-line. We
instituted the Assessing Monthly Monitor, how we started televising Board of Assessor Meetings. We
talked about data collection and how we were now issuing sales verification letters to residents to gain
more information from the residents directly. We talked about Assessment Change Notification Letters that
were being issued. We talked about procedures and communication and weekly staff meetings that had
been introduced and Departmental Updates that were given at each Board of Assessor Meeting. We
talked about how Assessors were completing field logs and mileage reports, how we were dealing with
property data accuracy.

Now data inspectors and assessors were now including all activity into our CAMA System and we talked
about how we were going to begin a software update mainly to AP5, an update to our CAMA System which
Mr. Miseirvitch is going to talk about in greater detail later. And we thank him, he’s our expert, that’s for
sure. So after we met, in October, David Cornell of Comell Consultants completed an audit of the
Assessing Department. And this is important going forward, because this really informs you of a lot of the
recommendations that the Assessing Department is looking to implement. Why we feel that his audit is
very important to us is David Cornell is by far an expert in the world of Assessing. So not only has he been
an Assistant Director up at the New Hampshire DRA; a well-respected Assessor in Manchester, but he is a
Senior National Instructor for the International Association of Assessing Officers. He holds a number of
very important and key appraisal licenses and many communities throughout the country look to him for
Assessing Assistance and for some very important audits when they are looking at how to improve their
functions.

We have had the pleasure, since October, of dealing with Mr. Cornell. When he conducted his Assessment
he looked at the visit history of all our accounts. He looked at our Building Permits and Property Record
Card Changes. He did an audit of 100 random sold properties. He came up with this really eight key
recommendations. And these are important and this is what is really forming as our structure as we look
for improvements in our Assessing Department.

So — Complete a Full Measure & List. We knew this. This was back in the management audit earlier in
2019. We had looked at this. We know this is now underway and we will talk a little bit more about that.

Develop a Long Range Schedule. When we say that we are talking about inspections, we are talking about
all the work that Assessing has to do; sales verifications, and how we not only manage the day-to-day
activities of Assessing but how we perform inspections for Building Permit and things of that sort.

Record All Inspections in AssessPro. So when Mr. Cornell performed his audit, what he found was not all
of the assessors were recording their activity within our CAMA System. When an Assessor goes out and
visits a property really they are visiting a property for a number of reasons. They are performing an