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Board Of Aldermen - Minutes - 7/14/2020 - P25

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
25
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

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Board Of Aldermen - Minutes - 7/14/2020 - P25

Board Of Aldermen - Minutes - 7/14/2020 - P26

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
26
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

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Board Of Aldermen - Minutes - 7/14/2020 - P26

Board Of Aldermen - Minutes - 7/14/2020 - P27

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
27
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

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Board Of Aldermen - Minutes - 7/14/2020 - P27

Board Of Aldermen - Minutes - 7/14/2020 - P28

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
28
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

AP UPGRADE

Enhanced Security

Now integrated with the City’s Windows accounts so no additional password
for users to remember (Single Sign-On)

Permissions are now based on roles instead of individuals for easier
maintenance

Increased granularity — can set security permissions down to an individual
field in any database table

Have the ability to make a field required before a save can be made
Increased auditing on field changes

Previous years are easily locked down to prevent changes being made

Page Image
Board Of Aldermen - Minutes - 7/14/2020 - P28

Board Of Aldermen - Minutes - 7/14/2020 - P29

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
29
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

AP UPGRADE

Integration Status

Conducted dual entry in old and new systems for 3 months to verify functionality

Has been integrated with City’s new Building Permit Application CivicGOV

Has been integrated with City’s GIS system

Has been integrated with City’s Tax Collection system Munis

Removed dependency on ADMINS for Exemptions and Credits

Final dependency on ADMINS for Abatement process will be converted by end of July
Implementing mobile tablets for data entry in the field — will be completed by end of July
MS1 Report for State matches that of old system for Dec 2019 and July 2020 tax bills
Working with Patriot to develop a custom Property Record Card that is easy to read for
both Citizens and Assessors — targeting completion by end of July

Upgrading the over-the-counter application that citizens use to look up current
information at City Hall — targeting completion by end of August

Page Image
Board Of Aldermen - Minutes - 7/14/2020 - P29

Board Of Aldermen - Minutes - 7/14/2020 - P30

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
30
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

Staffing

Promotion of Lynn Cameron to Department Coordinator
Hiring of Lindsay Monaghan to Assessing Admin Specialist II

Contract with Rex A. Norman — Consultant - Assessing Supervisor Contract for Approval 7/15/2020

Provide oral and written technical assistance, advice and guidance in the areas of assessing,
appraising or equalization to municipal officials, city counsel or independent municipal
appraisers. Recommend improvement in these areas as needed.

Monitor municipal appraisal activities in the revaluation to ensure accurate and consistent
appraisal techniques are being practiced. Meets with city officials to discuss deficiencies in
appraisal procedures as needed. Offers constructive and reasonable alternatives to correct such
deficiencies.

Provide accurate and concise reports on municipal appraisal procedures. Advises management
of questionable appraisal techniques.

Page Image
Board Of Aldermen - Minutes - 7/14/2020 - P30

Board Of Aldermen - Minutes - 7/14/2020 - P31

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
31
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

Changes and Modifications due to COVID19:

¢ Temporary Suspension of Interior Inspections for the Full Measure & List

¢ New Temporary Policies - Interior inspections for Abatements and Building
Permits — approved by the Board of Assessors

¢ Tablets for Assessors — upgraded decision from the use of the AP5 mobile
app to use of VPN access — will increase efficiency in the field

¢ Contract with Inception Technologies — at Finance 7/15 the scanning of all
property record files. Use of Docuware software to make records easily
accessible to staff remotely

Page Image
Board Of Aldermen - Minutes - 7/14/2020 - P31

Board Of Aldermen - Minutes - 7/14/2020 - P32

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
32
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

Comparison of Abatements

Tax Year # Filed Equalization Ratio
2006 66 96.2%
2007 420 Update Yr 99.7%
2008 581 105.4%
2009 314 Update Yr 100.0%
2010 214 101.7%
2011 333 105.4%
2012 321 109.7%
2013 260 Update Yr 96.0%
2014 143 92.8%
2015 103 88.5%
2016 90 84.5%
2017 85 79.1%
2018 393 Update Yr 94.8%

2019 164 88.8%

Page Image
Board Of Aldermen - Minutes - 7/14/2020 - P32

Board Of Aldermen - Minutes - 7/14/2020 - P33

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
33
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

Moving Forward......

Building Modifications — New Customer Service Area, ADA Access

Training for Assessors — Required for Certification, Professional Development,
NHAAO Development Courses, Appraisal Courses

Power BI Training for all staff

Full Revaluation — monitoring of the project thru the Data Collection Process,
Qtrly. reports to the BTLA. Property Record cards, Letters
to residents, Weekly Building Permit reports, Bi-Weekly or

weekly meetings

Development of a Cyclical Inspection Process

Page Image
Board Of Aldermen - Minutes - 7/14/2020 - P33

Board Of Aldermen - Minutes - 7/14/2020 - P34

By dnadmin on Sun, 11/06/2022 - 23:07
Document Date
Tue, 07/14/2020 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Minutes
Meeting Date
Tue, 07/14/2020 - 00:00
Page Number
34
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_m__071420…

Board of Aldermen 7-14-2020 Page 34

And to the family and all of a sudden | am blanking on his name, but the young man who had passed away
through drowning, | really want to give my condolences. As it was said, this was a horrible thing to have
happened during any time, no parent should ever lose their child. So my heart goes out to them.

Alderman Lopez

So | also wanted to express my condolences to the family of Shea Patno and also to other families who
have lost children. We have lost a number of teenagers over the last couple of weeks. Because of the
distancing required by COVID-19 and all of the things that we have been going through, there isn’t as much
ability to grieve or to mourn. So | just want to remind the Nashua public that this is not over, this pandemic
is more than just news media articles and it’s more than just full ICU beds. This is a problem that we are all
facing together and it is really important to reach out to your neighbors, reach out to your friends, your
family. Reach out for the support you need and offer it to other people too because it is a very difficult time.
People are suffering and they have less ways to make their voices heard with that suffering.

It is also very important to continue wearing masks. | want to make Latha Mangipudi and her maskateers,
Pagma, for continuing to provide me with masks, I’ve still be handing them out to people in the community
that are in need of them and restaurants that are in need of them. Just because people are back at work
again, that doesn’t mean they have unlimited resources, it doesn’t mean that you can get protective gear as
soon as you need it. And a lot of the earlier gear has kind of been worn out, like the initial cloth we had. So
there’s a still a huge need for that. There’s still volunteers that are working with it and | want to thank
everyone who is continuing to wear a mask even if they are uncomfortable, in order to protect and look out
for other people. Thank you.

Alderwoman Lu

Thank you, Madam President. | would like to send my condolences to the family of Paula Moquin Burpee
who passed away. Paula group up in Nashua; she was a neighbor, she was a daughter of Ed and Dorothy
Moquin. She was a friend of our family as well. | want to express my condolences to her sister Mary Anne
and her children Adam and Sarah and their children.

Alderwoman Kelly

Thank you. | wanted to start by offering my condolences as well to the parents of Shea Patno. | saw the
firetrucks race by and | was hoping for a better outcome so | feel for them greatly right now. | also wanted
to highlight and thank the School Board and the Reopening Task Force for the hard work that they are
doing right now to look at what our scenario here in Nashua will be for opening the schools. It is a hot topic
right now and | know they are doing the hard work to make sure that everybody is going to be safe and that
teachers in this City feel that they are valued as well, because they do incredible work. So it’s not an easy
task and | just wanted to say thank you.

And then | left my comments to the end here, the incident down on Main Street. It’s been an especially hard
time for everybody right now, especially feeling it as people of color. That was a really hard video to watch
but | was definitely, it was nice to see our City come forward and say, “This doesn’t happen here and we
won't stand for it”. | spoke to George Russell this morning and he said, “People need to stop thanking me
for doing it, it was the right thing to do”. And | really appreciated that stand. So | am incredibly grateful for
everyone who stepped up and took our calls and for all the constituents who went out and said, “this is not
ok”.

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Board Of Aldermen - Minutes - 7/14/2020 - P34

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