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of the area and will impact the property values and the
invesiments that we have made. it will add additional traffic and
congestion to the roads, which has already seen an increase in
traific the past few years. The proposed use will alter the
esseniial character of the single family homes/neighborhood
and will threaten the public health, safety and welfare of its
residents. The proposed apariment complex will diminish the
home property values in the area.

This one additional zoning medification will open the doors far
many more down the line and further worsen the beautiful
community we have developed in the south west side of
Nashua. This imposition of unwarranted and undue
inconvenience by changing the zoning regulations is nat
needed and very much against the desires of the residents of
the surrounding communities. | do hope that the zoning board
will work for the benefit of the residents of our community and
retain the charm of our neighborhood. Please let us know what
actions need to be taken to stop this change in zoning
regulation and preserve our community and neighborhood,

Very respectfully

Dr Praveen Mandera
23 Tanglewood Drive
Nashua NH 03062

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Graham, Donna

From:
Sent:
To:
Subject:

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noreply@civicplus.com

Thursday, August 06, 2020 10:42 AM

Legislative Office

Online Form Submittal: Contact Board of Alderman

Contact Board of Alderman

First Name

Last Name

Address

City

State

Zip Code
Phone Number

Email Address

Comments

Arthur

King

2/7 Tanglewood Dr
Nashua

NH

| 03062
603.508.7492

Re: Zoning Variance 160 Units Apartment @ Captain Corners;
Maplewood Plaza Residential Plate

Application as reported in News is that infrasture is in place
and Plate will support 160 Units.

Nashua Board of Alderman to adequately evaluate the zoning
variance developer should require Traffic Plan including
adequate parking and street capacity and traffic controls to
support 160 Units. Uniil adequate supporting documents are
prepared and reviewed for accuracy this application should not
be considered

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Graham, Donna

ren ae ERSTE RT CREAR a ee!
From: noreply@civicplus.com

Sent: Thursday, August 06, 2020 10:56 AM

To; Legislative Office

Subject: Online Form Submittal: Contact Board of Alderman

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Contact Board of Alderman

First Name Don

Last Name Hallenbeck

Address | 33 Tanglewood Drive

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Email Address | donhallen@aol.com

Comments OO To Mayor Donchess, Alderman Jett Alderman Harriott

Gathright and the Planning Department. Regarding the
proposed 160 unit apartment building at Captain’s Corner, The
developer's assertion that “The infrastructure and traffic lights
are already there to accommodate this type of development.” is
a blatant misstatement of the facts. Route 117A is already
reaching saturation as a two-lane road and experiencing
severe bottlenecks during morning and evening rush hours,
and especially at the Captain’s Corner access poinis.

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City of Nashua

Office of The Treasurer

229 Main Street - Nashua, NH 03060 (603) 589-3193
Fax (603)589-3228

To: Board of Aldermen August 5, 2020
From: David G. Fredette, Treasurer/Tax Collector

Re: Purchase replacement for the 2018 Ford E450
Transit Van from FY 2021 Capital Equipment Reserve Fund (CERF)

The purpose of this communication is to give additional information related to the need to replace one
(1) Ford E450 Transit Van that was not listed on the FY2021 vehicle replacement schedule.
Unfortunately this transit van was totaled in an accident on April 30, 2020. The net cost to CERF will
be $59,656 contingent on the Board of Aldermen’s approval of the supplemental appropriation of
$63,865 (R-20-061), which is the reimbursement amount from Risk for this loss. The total cost from
CERF for the transit van is $123,521 ($65,865 reimbursement and $59,656 from CERF) Funds are
available in CERF due to several cost savings on several items in FY 2020.

Pursuant to NRO 5-127.1 D Capital Equipment Reserve Fund, which states: “During that fiscal year,
the city may purchase that equipment, or equipment that will serve the same stated purpose as the
listed equipment as long as the price does not vary by more than ten percent of the estimated
replacement value. All purchases from the Capital Equipment Reserve Fund must comply with the
city’s purchasing approval process. Any other requests to use funds from the Capital Equipment
Reserve Fund must be approved by the board of aldermen,”

f respectfully request the approval from the Board of Aldermen for the purchase of a 2020 Dodge
Ram-Pro Frontrunner Van from New England Wheels, Inc. for the Transportation department as
requested by R-20-060 contingent upon the approval of R-20-61 supplemental appropriations. This
van will replace the 2018 Ford E450, which was totaled in a recent accident.

Cc: Mayor James W. Donchess

John Griffin, CFO/Comptroller

Janet Graziano, Senior Finance Manager

Kelly Parkinson, Purchasing Department Manager
Camille Pattinson, Transportation Department Manager
Legal Department

THE CITY OF NASHUA “The Gate Cty

Economic Development

To: L. Wilshire, President
From: T. Cummings, Director
Ce: Members of the Board of Aldermen

Date: July 8, 2020
Re: Communication — Approval & Place on File - A Contract for NAI Norwood to assist as

necessary on a case by case basis with the advisory and procurement/disposition of commercial real
estate

The City has various commercial real estate needs from on-call advisory services to disposition
or even the procurement of commercial real estate. The contract before you retains a local
commercial brokerage firm to assist the City as necessary as a retamed commercial broker.

For your review and consideration is a copy of the Professional Services Contract related to the
services as anticipated with Exhibits outlining the scope and basis for fees, is attached. The
contract is the City’s standard Professional Services contract.

In 2019 the city released an RFP seeking proposals for the aforementioned services. Three
responses were submitted to the City and a small review team consisting of the City’s
Corporation Counsel, Administrative Services Director and the Director of Economic
Development Director met and interviewed two of the three groups. At the conclusion of the
process it was decided NAI Norwood would be the best group to provide advisory and brokerage
services. Coincidently, they were the only local group to submit and the lowest proposed fee.

The contract is before the Board of Aldermen because it is envisioned to be multi-year. I am
requesting the approval of the Board of Aldermen for the award of the attached contract.

ery

CONTRACT FOR PROFESSIONAL SERVICES

REP 0019-060419

PROFESSIONAL CONSULTING SERVICES FOR
REAL ESTATE BROKERAGE & MARKETING SERVICES

A CONTRACT BETWEEN
THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019
AND

NAT Norwoop GROUP

NAME AND TITLE OF SERVICE PROVIDER

WITH A PRINCIPAL ADDRESS AT

116 SOUTH RIVER ROAD BepForn, NH 03110
ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire,
from time to time requires the services of a Service Provider;

WHEREAS, it is deemed that the services of the Service Provider herein specified are
necessary, desirable and in the best interests of the City of Nashua; and

WHEREAS, Service Provider represents it is duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described.

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated
herein and are made part of this contract (together, the “Contract” or “contract”):

Exhibit A-- General Conditions for Contracts
Exhibit B—Summary & Scope of Work

The Contract represents the entire and integrated agreement between the parties and supersedes
pricr negotiations, proposals, representations or agreements, either written or oral. Any other

documents which are not listed in this Article are not part of the Contract.

2. WORK TO BE PERFORMED Except as otherwise provided in this Contract, Service Provider

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shall furnish all services, equipment, and materials and shall perform all operations necessary
and required to carry out and perform in accordance with the terms and conditions of the
Contract the work described and attached hereto as Exhibit B, Summary & Scope of Work.

3, PERIOD OF PERFORMANCE, Service Provider shall perform and complete all work within one
(1) year of the effective date of the Contract and can be extended for up to two (2) one-year
(1-year) periods upon written agreement of both parties. The time periods set forth may only
be altered by the parties by a written agreement or by termination in accordance with the terms
of the Contract. Service Provider shall begin performance upon receipt of the signed contract.

4, COMPENSATION. Service Provider agrees to perform the work in Exhibit B, Summary &
Scope of Work for the compensation provided in Exhibit B.

Unless Service Provider has received a written exemption from the City, Service Provider shall
submit requests for payment for services performed under this agreement directly to

City of Nashua

Attn: Accounts Payable
PO Box 2019

Nashua, NH 03061-2019

To facilitate the proper and timely payment of applications, the City of Nashua requires
that all invoices contain a valid PURCHASE ORDER NUMBER, if applicable.

If applicable, requests for payment shall be submitted no later than fifteen (15) days after the end
of each month and must include a detailed summary of the expenditures reported in a form that
supports the approved budget. Specifically, Service Provider agrees to provide the following
with each request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order
number, a listing of personnel hours and billing rates, and other expenditures for which
payment is sought.

2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City will pay for work satisfactorily completed by Service Provider in accordance with this
Agreement. The City will pay Service Provider all undisputed portions of Service Provider's
invoices within 30 days of receipt by the City of the submitted invoice forms and progress
reports, unless otherwise collected at settlement as outlined in Exhibit B. The City will make no
payments until the invoice forms and progress reports have been submitted and approved. If the
City disagrees with any portion of an invoice, it shall notify Service Provider in writing of the
amount in dispute and the specific reason for the objection within 10 days of the receipt of
invoice, The City shall pay the undisputed portion of the invoice as specified above.

AG 2 of 3

CO

5. EFFECTIVE DATE OF CONTRACT. The Contract shall become effective upon approval by the
City of Nashua Board of Aldermen.

6, Notices. All notices, requests, or approvals required or permitted to be given under this
contract shail be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY REPRESENTATIVE: REPRESENTATIVE;
Tim Cummings, Director Chris Norwood, President
Economic Development Division NAI Norwood Group
Oifice of the Mayor — City Hall

229 Main Street 116 South River Road
Nashua, NH 03060 Bedford, NH 03110

City of Nashua may add additional POCs
Any notice required or permitted under this Contract, if sent by United States mail, shall be
deemed to be given to and received by the addressee thereof on the third business day after being

deposited in the mail. The City or Service Provider may change the address or representative by
giving written notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be

legally bound thereby.

City of Nashua, NH (signature) Service Provider (signature)
James W. Donchess, Mayor Ch PAS Xe herr replat
(Printed Name and Title) (Printed Name and Title)
4/ 6/ee
Date Date

AG 3 of 3

tet

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SD

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Exnipir A TABLE OF
CONTENTS GENERAL
CONDITIONS
DEFINITIONS

SERVICE PROVIDER STATUS AND PROVISION OF WORKERS’
COMPENSATION COVERAGE

STANDARD OF CARE

CITY REPRESENTATIVE
CHANGES TO SCOPE OF WorRK
CITY COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

ENSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

FEDERAL SUBCONTRACTING REQUIREMENTS
ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
City INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON-WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

Tuirnp PARTY INTERESTS AND LIABILITIES

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SURVIVAL OF RIGHTS AND OBLIGATIONS

SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

AC 2 nf 43

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