Finance Committee

NASHUA POLICE
DEPARTMENT Date: 13 October 2020

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Intradepartmental Communication

To: Kelly, Parkinson Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Nashua Police Department Copiers

The Nashua Police Department's lease for copier/scanner with US Bank has
expired. We are seeking the following replacement make and models with a pooled
quarterly service contract from Conway Technology Group.

(3) Xerox VersaLInk B7030S2
(3) Xerox AitaLink B8155H2
(2) Xerox AltaLink C8145H2

s), THE CITY OF NASHUA whe ts

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Administrative Services

Purchasing Department
October 14, 2020
Memo #21-036
TO: Mayor Donchess

Finance Committee

SUBJECT: Copier Replacement Lease & Maintenance funded by Photocopier Lease Account &

Copier Maintenance Contracts Account

Please see attached communications from Karen Smith, Business Manager dated October 13, 2020 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:

FINANCE COMMITTEE

OCTOBER 21, 2020
7:00 PM

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ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None
NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES

FOR THE PERIOD FROM OCTOBER 2, 2020 TO OCTOBER 15, 2020, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance for Hyland Onbase (annual) from fund source Software Maintenance in the amount of
$50,154.47

The City has not adopted that per se, but it is generally something we strive for and it’s — we have general
requirements that are similar in our State Plan Land Use Standards.

Alderwoman Lu

OK. And the only thing | wanted to ask you is, are we actually putting lighting on private property with the
Cotton Bridge?

Director Marchant

And | look forward to seeing it all done, thank you so much.

Mayor Donchess

Other comments; Alderwoman Lu?

Alderwoman Lu

Thank you, Mayor Donchess. Through you to Ms. Marchant, Director Marchant | should say, I’m not sure what
the Cotton Transfer Bridge is. Is that the bridge that allows pedestrians to go across from the Cottom Building
from one side...?

Director Marchant

That is correct.

Alderwoman Lu

From: Kelly Parkinson, Purchasing Manager
Re: Riverfront Lighting Installation from Funding Source $407,781 in FY21 Escrow and $200,000 in TIFF funding

Alderman Klee

Director Marchant

These are only for public transportation. The School District has a separate contract with First Student which
is a sister company to First Transit but it is an entirely separate set of drivers, management, contract entirely.
This is simply for the transit system.

Alderwoman Lu

Thank you. And just a follow up to that, are we utilizing them 100% of the original contract or have we reduced
our routes?

Director Marchant