Finance Committee

Finance Committee - 05/21/2020 Page 13

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM MAY 1, 2020 TO MAY 14, 2020 BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien 5

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

REMARKS BY THE ALDERMEN

Alderwoman Lu

Finance Committee - 05/21/2020 Page 12
Alderwoman Lu

Could | ask a quick question?

Vice-Chairman Klee

Sure.

Alderwoman Lu

Mr. Griffin, is that new practice, just beginning this week?

John Griffin, CFO

No that would have been, this is Chief Financial Officer Griffin, that would have been done 3 meetings ago.
Alderwoman Lu
Really?

John Griffin, CFO

Finance Committee - 05/21/2020 Page 11

Alderman Harriott-Gathright

Yes.

Vice-Chairman Klee

Ok thank you. And are there any questions on this?
Alderwoman Lu

Yes, | have a question. Actually before, if | could just go back to the, are we voting on the other three items
that were on that Memo tonight? The $89,000.00 and the $13,000.00 and the $19,000.00.

Vice-Chairman Klee

Our past vote was for every one of the items within that Memo.

Alderwoman Lu

Finance Committee - 05/21/2020 Page 10
Vice-Chairman Klee

OK thank you very much.

Vice-Chairman Klee

Alderwoman Kelly did you have a comment?

Alderwoman Kelly

| do not.

Vice-Chairman Klee

OK it’s getting to be a late night. If there are no other questions, Madam Clerk could you please take the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien 4

Nay: Alderwoman Lu 1

MOTION CARRIED

Finance Committee - 05/21/2020 Page 9

John Griffin, CFO

My particular Memo, Alderwoman Gathright, was dated to the Mayor, May 12". To Mayor Donchess, from
John Griffin and Rosemarie Evens, May 12 recommendation to extend Melanson Heath and Company
contract. This contract is its 2 years, we will also require next Tuesday Board of Aldermen approval. So |
would definitely go forward post-haste to get you this Memo as well as the actual contract.

Alderman Harriott-Gathright

Alright, thank you.
Vice-Chairman Klee

Finance Committee - 05/21/2020 Page 8

things like that are usually part of the packet. This packet tonight seems very sparse and | don’t have a lot of
sense of, you know, | Know there aren’t bids required for this particular contract. But that is my comment.

Vice-Chairman Klee
And | cannot disagree with you, Alderwoman Lu. Usually our packet is much bigger. | don’t know what
happened, if we have seemed to have lost it. | went in and double-checked on the Agenda also to see if there

was something that was missing.

John Griffin, CFO

Finance Committee - 05/21/2020 Page 7

John Griffin, CFO

This would, Madam Chairman, this would be Mr. Griffin, CFO for the City.
Vice-Chairman Klee
Thank you, please go ahead Mr. Griffin.

John Griffin, CFO

Finance Committee - 05/21/2020 Page 6

Vice-Chairman Klee

Sure, Alderman Lu?

Alderwoman Lu

Alderman O’Brien, why don’t | see him on my Finance Committee roster?

Alderman O’Brien

I’m on the Finance Committee.

Alderwoman Lu

| never thought you were. Thank you. | don’t know.

Alderman O’Brien

| can go if you want.

Vice-Chairman Klee

Oh no you don’t.

Alderwoman Lu

| just wondered.

Alderman O’Brien

Alderman Lu it is a late night.

Vice-Chairman Klee

Finance Committee - 05/21/2020 Page 5

Finance Committee - 05/21/2020 Page 4
Alderwoman Lu

Thank you. In Mr. Kooken’s Memo or (inaudible) details are attached. Did we not get something that was
meant to be attached?

Kim Kleiner, Director of Administrative Services