Finance Committee - 05/21/2020 Page 8
things like that are usually part of the packet. This packet tonight seems very sparse and | don’t have a lot of
sense of, you know, | Know there aren’t bids required for this particular contract. But that is my comment.
Vice-Chairman Klee
And | cannot disagree with you, Alderwoman Lu. Usually our packet is much bigger. | don’t know what
happened, if we have seemed to have lost it. | went in and double-checked on the Agenda also to see if there
was something that was missing.
John Griffin, CFO
Madam Chair, if | may, included in the submittal for tonight’s review was the actual contract. Do you have the
contract?
Vice-Chairman Klee
No we don’t have it.
John Griffin, CFO
So what | could do is send you Committee Members the Memo that | just described to the Mayor and then |
would also send you the contract. The contract is very similar to ones that have been approved in the past and
that has all of the representations. It’s a multi-page document and it would have all the representations of the
services being provided. It culminates in a final rate. | could send that to you and the Committee Members. |
can’t do it tonight. I’ll certainly do it tomorrow morning early. The reason why we actually put this on the
Agenda with respect is so we can start scheduling the pre-audit work which is really important. It keeps down
the expense. The Melanson Heath Team usually try to pre-audit before close (inaudible) other things before
they get into the heavy audit, which usually takes place in August and October. So that’s why we didn’t
postpone this particular one until the next month’s meeting.
Vice-Chairman Klee
Before we go any further | am going to ask the members with that lack of information, so what if we weren't to
act on this today, and they weren’t able to do the audit, what would be the additional cost to this contract. |
think we need to know that before we act in any way.
John Griffin, CFO
It’s more of a time — they are not going to change the cost of the contract. It’s just that the senior accounting
manager, she schedules them and they fit everything in, in a timely fashion. Their fee for service, they have
people allocated, they don’t want to come in if they don’t have a bonafide agreement. So they are waiting for
this to have them work on our audit, the pre-audit side of it within the next few weeks.
Vice-Chairman Klee
And | appreciate that. | am going to take the question from Alderwoman Harriott-Gathright and then go back to
Alderwoman Lu.
Alderman Harriott-Gathright
Ok you spoke of a Memo, was it the Memo 20-105?
