Finance Committee - 05/21/2020 Page 7
John Griffin, CFO
This would, Madam Chairman, this would be Mr. Griffin, CFO for the City.
Vice-Chairman Klee
Thank you, please go ahead Mr. Griffin.
John Griffin, CFO
By way of background | provided a Memo to Finance Chair Mayor James Donchess. Hopefully, that was
communicated to you folks as well. My recommendation is to keep the incumbent, Melanson Heath which has
an office locally in Nashua. They do a great job. They know our systems, Lawson, Munis being admins.
They’ve been auditing us for several years. What they do is, from time to time, they change principal, with the
principal on the engagement hours as they employed (inaudible). The audit culminates in the comprehensive
annual financial report, which you may recall when we reviewed it last year. We will set up a meeting going
forward. This year, it has been difficult with the remote meetings and so forth so they will need to get in to talk
to us on that. And on the Finance Committee Meeting, the $122,500.00 is the amount for this year and as you
mentioned in the reading of the request, not only do they do the General Fund Audit, but they also audit the
Solid Waste and Wastewater. So that’s a good deal for us.
On their end, they help us with the financial statements included in the CAFR, Comprehensive Annual
Financial Report. So we think it is a good amount, reasonable amount for the City. It is roughly 2 %2% over last
year. And the following year is around 2%, $125,000.00, it is in the Memo. So with your votes tonight you will
enable us to retain Melanson Heath and start working on the audit for this Fiscal Year, Fiscal 2020. If you
have any questions, Il’d be happy to answer them. Thank you.
Vice-Chairman Klee
Thank you, Mr. Griffin. Are there any questions?
Alderwoman Lu
| do have a question.
Vice-Chairman Klee
Go ahead Alderwoman Lu.
Alderwoman Lu
Thank you. Did any of the Committee receive the Memo to Mayor Donchess?
Vice-Chairman Klee
It was not attached to the Agenda that | could see, other than the original letter that requested this from Mr.
Kooken. We did not get that letter. Alderwoman Lu, do you have any specific that you feel that you need to
ask?
Alderwoman Lu
Well, | wanted to ask (inaudible) but | also wonder if, | think pursuant to 5883 this type of financial service
would be accompanied with a couple of things from the Purchasing Manager such as a description of the work
to be performed and the hourly rates not to exceed contract price and any exceptions to this solicitation. | think
