Finance Committee

DISCUSSION

RECORD OF EXPENDITURES
PUBLIC COMMENT
NON-PUBLIC SESSION

ADJOURNMENT

FINANCE COMMITTEE

JUNE 1, 2016

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dan Kooken, Purchasing Manager

ADDENDUM TO STAFFING SERVICES AGREEMENT

CLIENT COMPANY NAME: City of Nashua

WORK SITE ADDRESS: 229 Main Street, Nashua, NH 03060
CONSULTANT NAME: Tim Kraynak

JOB TITLE OR DESCRIPTION: Lawson HR/PR Consultant
PROJECT DETAILS:

Consultant will be responsible for providing Lawson HR/Benefits/Payroll support.

6. Representation rights. Without Surety's prior written approval, Client will not solicit for employment or
hire in any capacity (or knowingly assist a third party to do so) any Contractor for the period of twelve (12) months
following (i) the last date of services provided by Contractor to Client or (ii) the date the Contractor was presented

by Surety to Client for consideration, whichever is later. If Client breaches this Section 6, then Client immediately
shall pay to Company the Contractor's hourly rate multiplied by the number of hours worked.

a

SURETY SYSTEMS
STAFFING SERVICES AGREEMENT

This Agreement is made on June 2 ,2016 by and between Surety Systems, Inc., a North Carolina Corporation
(Surety"), jointly with its back-office staffing partner, RK Payroll Solutions, Inc., a North Carolina Corporation
("RKPS"), jointly referred to as "Surety and RKPS", and City of Nashua referred to as ("Client")

REQUEST FOR PROPOSALS RFP1058-022616

DIVISION OF PUBLIC WORKS SOLIDWASTE DEPARTMENT
CITY OF NASHUA NEW HAMPSHIRE

ATTACHMENT A-PROPOSAL COSTS

PROCESSING COST perton

(estimated annual tonnage: 5000 - 5500 tons)

TRANSPORTATION COST per load

(estimated annual # loads. 333)

Name of Hauling company, F drfferent from vendor

Formula that would reduce Processing
Costs of produce revenue

{List indexes used to calculate recycling costs)

$35.00 fton

$225.00 iat

Casella Recvclina . LLC

Finance Committee Page 6
June 1, 2016

From: Dan Kooken, Purchasing Manager
Re: Contract Award for Renewal of USDA Wildlife Management Service Agreement
(Value: Not-to- Exceed $67,696)

From: Dan Kooken, Purchasing Manager
Re: ToApprove a Professional Services Contract with Sanborn, Head & Associates, Inc. for
Gas Collection and Control Services (Value: $45,000);

Finance Committee Page 5
June 1, 2016

garbage collection is (inaudible) so the city supports it to the tune of several million dollars per year so an
inflow of cash is required to operate the enterprise fund as a whole. | think the landfill is a stand-alone basis
without collection and does operate on a basically break even basis and maybe this could be covered in that
manner but to answer your question fully | would really need to think about it.

Alderman Clemons

Would it harm us to hold this until the next Finance Committee meeting?

Finance Committee Page 4
June 1, 2016

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract Award for Single Stream Recycling (Value: Not-to-Exceed $249,925)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON APPROVAL
OF THE FY17 BUDGET, AWARD THE CONTRACT TO CASELLA RECYCLING, LLC, IN AN AMOUNT
NOT-TO-EXCEED $249,925. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE; 55, OTHER
CONTRACTED SERVICES

ON THE QUESTION

Alderman Clemons

So the motion is contingent upon the budget passing?

Finance Committee Page 3
June 1, 2016

Mayor Donchess

It would be very difficult to estimate. A guy goes out and helps tie down a sculpture, what does that cost? |
would say that it would be a nominal cost but one that is hard to estimate to get a fixed dollar amount.

Alderman Cookson
But you will provide those if they should appear?

Mayor Donchess