Finance Committee Page 4
June 1, 2016
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Contract Award for Single Stream Recycling (Value: Not-to-Exceed $249,925)
MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON APPROVAL
OF THE FY17 BUDGET, AWARD THE CONTRACT TO CASELLA RECYCLING, LLC, IN AN AMOUNT
NOT-TO-EXCEED $249,925. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE; 55, OTHER
CONTRACTED SERVICES
ON THE QUESTION
Alderman Clemons
So the motion is contingent upon the budget passing?
Mayor Donchess
| suppose that is correct, yes.
Alderman Clemons
When does the contract that we have now expire?
Mayor Donchess
At the end of the fiscal year.
Alderman Clemons
So what happens if for some reason the budget doesn’t pass until after the 1° of July?
Mayor Donchess
That’s a good question. | think to operate the city we would have to pass that continuing resolution which, not
during my tenure on the Board of Aldermen but | think has happened. A continuing resolution being basically
that we continue to operate kind of at the same level. | really would need to ask; | mean we could store the
recycling for a while but | don’t know if there would be money under a continuing level funding situation to
execute the contract. How that would work | would really need to investigate with Director Fauteux.
Alderman Clemons
My only other question to that is why is it contingent upon the budget for next year? Was it something that
wasn’t thought of and put into the budget last year?
Mayor Donchess
| think I’ve revised my answer to say | don’t know if it is contingent but | need to talk to them about how they
would do this in the context of a continuing resolution but in previous years | don’t think there was a payment
because the value of recycling was much greater so there was no requirement of a payout. This year the
conditions are much worse so it’s going to cost under this proposal $249,000 per year to dispose of the
recycling. In the enterprise fund; this is technically an enterprise fund but it doesn’t support itself because
