{tem No.
Quantity
156
130
100
60
100
City of Nashua
DPW - Engineering Department
2017 Street Paving Program
Units DESCRIPTION
Catch Basin Grates
Drain Manhole Covers with Raised Letters
"DRAIN".
Sewer Manhole Covers with Raised Letters
“SEWER’.
4 Flange Catch Basin Frames with 4° Rise
3 Flange Catch Basin Frames with 4" Rise
3 Flange Catch Basin Frames with 8" Rise
4 Flange Catch Basin Frames with 8" Rise
Sf § F§ Fee Ss
To:
From:
Re:
B. Motion:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: April 20, 2017
Stephen Dookran, P.E., City Engineer
Engineering Department
2017 Street Paving Program — Castings
To approve the purchase of manhole and catch basin castings from EJ Prescott, Inc.
of Concord, NH in the amount of $58,103.70. Funding will be through: Department:
169 Wastewater; Fund: Wastewater; Activity: Sewer Structures
THE CITY OF NASHUA “The Gate City’
Financial Services
Purchasing Department
May 11, 2017
Memo #17-115
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CASTINGS PURCHASE FOR THE 2017 STREET PAVING PROGRAM (VALUE:
$58, 104)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: SEWER STRUCTURES
Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated April 20, 2017
for information related to this purchase.
We understand that the actual work performed will be as directed and that the split of work
between categories may vary significantly, We also understand that actual work performed will
be only as directed and may be less than the budget presented.
We further understand that the City will review the services provided and workload ahead at the
end of each year and may choose to establish a budget for similar services for following years in
the five year program.
We anticipate that our work will fall under four categories:
I. Principal Level: Work under this category will be administrative and SUpeTVISOTY
support. We anticipate that these services will primarily be provided by John Vancor.
P.E. and Paul Hayner. P.E.
2. Engineering and Senior Construction Manager: Work under this category will include
e Overall coordination related to programming and scheduling project work
e Coordination with Stantec as the specification for pavement repairs is finalized for each
roadway segment
e Preparing, tracking and updating the overall program timeline
® Preparing budget updates as bids are received
¢ Coordination with privately owned utilities in advance of bidding. as well as in advance
of construction
® Assisting in preparation of bid documents including plans, specifications. estimates and
contract requirements
Hayner/Swanson, Inc,
Civil Engineers/Land Surveyors
EXHIBIT B
April 14. 2017
Ms. Lisa Fauteux
Director of Public Works
9 Riverside Street
Nashua, NH 03062
Dear Ms. Fauteux:
Hayner/Swanson, Inc. (HSI) is pleased to submit this proposal to provide professional services in
support of the City of Nashua’s paving program. We understand that the services we provide
will effectively be performed as an extension of the City Engineering Department.
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awarding or amending or making of any determinations with respect to the performance of this
contract. If City of Nashua determines that such gratuities were or offered or given, it may
terminate the contract at will or for cause in accordance with paragraph 8.
The rights and remedies of this section shall in no way be considered for be construed as a waiver
of any other rights or remedies available to the City of Nashua under this contract or at law.
20. DISPOSITION OF CONTRACT MATERIALS Any books, reports, studies, photographs, negatives or
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