e Overall coordination related to programming and scheduling project work
e Coordination with Stantec as the specification for pavement repairs is finalized for each
roadway segment
e Preparing, tracking and updating the overall program timeline
® Preparing budget updates as bids are received
¢ Coordination with privately owned utilities in advance of bidding. as well as in advance
of construction
® Assisting in preparation of bid documents including plans, specifications. estimates and
contract requirements
e Review of existing conditions to identify issues such as ADA concerns. existing
driveway or walk puddles, and utility concerns
e Review of bid results. analysis of unit prices and preparation of recommendations for
award
e Assistance during construction start-up including kick-off meetings and establishment of
working and reporting practices with contractors
e Construction observation including measuring and tracking quantities, as well as
preparation of comprehensive daily reports
e Supervision of the construction observation effort, whether performed by HSI or by City
staff
© Compilation of project records
e Admnunisiration and support of the construction contract closeout process
In performing these services we understand that our efforts will always be as directed by the City
Engineer. At times. we may perform services which the City’s standard General Conditions for
construction contracts assign to the “Engineer”. We note that performing these duties will not
bestow upon us the role and responsibilities of “Engineer” as defined in the construction
contract.
HSI will not be given the authority to stop the Contractor's work, nor to order the Contractor to
perform work beyond contract limits. If so directed by the City Engineer, we will deliver such
orders on the Engineer’s behalf.
On occasions when City staff may be working under the direct supervision of HSI. we
understand that the City staff will perform work with a standard of care equal to or exceeding the
standard we require of our own staff. City staff working under our supervision on construction
sites will be expected to always wear appropriate safety equipment and maintain detailed
records.
We understand that it is the City’s desire to establish a budget for HSI's services which will be
performed as directed by the City Engineer. On a monthly basis, we will prepare a report on the
status of our overall budget and submit the report with our invoice. We anticipate that as work
progresses, the spectfic tasks we work on will vary dependent upon the workload of City staff, as
well as the budget remaining for our support.
