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WOODARD
& CURRAN

FINAL DESIGN - FEE SUMMARY

As outlined in the NHDES price summary forms included with the Nashua Pump Stations Final Design
and Bid Phase Contract, the total cost for final design and bid phase engineering services is $461,569.

As of May 26, 2017 Woodard & Curran has expended approximately $277,821.34 (or +58%) of the
$479,051 budget for the Preliminary Design Contract with the design basis report completed. The
remaining subcontractor expenditures for survey and geotechnical explorations (yet to be disbursed)
total $44,573.40. Therefore, the anticipated total expenditure of the Preliminary Design Contract is
$322,394.74. The Preliminary Design Contract is expected to be closed out at the end of June 2017
and the Final Design & Bid Phase Contract is anticipated to be executed by July 2017.

The Final Design and Bid Phase Contract value of $461,569 brings the cumulative contract value of the
study phase, preliminary design phase, and final design/bidding phase to $881,500. Below is a
summary of the completed and anticipated contract expenditures at completion for each project phase.

1. Study Phase:

2. Preliminary Design Phase:

3. Final Design & Bidding Phase:
TOTAL

$ 97,536 (completed)

$322,395 (anticipated at completion)
$461,569 (anticipated at completion)
$881,500

PROJECT TEAM & SCHEDULE

We are staffed and prepared to begin the work immediately after the appropriate approvals,
terms and conditions, and contracts are executed. The following comprehensive list includes a
number of individuals who are available to work on different components of the project. This
project may not require work by all of these individuals, or other individuals may be added to
the team as needed, but the team listed is available to complete the work as needed.

Table — Staff Listing

Role Staff
Project Manager Todd Ritchie
Technical Manager Erik Osborn
Technical Manager Tom Schwartz
Technical Manager (TAT) Jason Kreil

Michael Camadeco
Peter Lyons

Project Engineer
Process Engineer

Site/Civil Technical Manager David Senus
Site/Civil Engineer Ghazal Kayal
Site/Civil Engineer Shawn Huber

Structural Technical Manager Jim Sturgis

Structural Engineer

Sean Tarbox

Electrical Technical Manager

Andy Fitzpatrick

Electrical Engineer

Patrick Halpin

!&C Senior Technical Advisor Jon Grant
1&C Technical Manager Peter Andromalos
1&C Project Technical Specialist Bob Davis
Designer Stacy Adams

City of Nashua (P228730.19)

Attachment 1

Woodard & Curran
June 5, 2017

Role

Staff

Designer

Carlos Barzola

Designer

Kimberly Carpenter

Senior Designer

Dean Boudreau

Senior Designer

Brendhan McDevitt

Senior Technical Advisor(QA/QC)

Ken Carlson

m

eer a

Administrative

Debra Foshay

WOODARD
& CURRAN

We expect to meet all calendar benchmarks included in the project schedule. Upon completion
of final design and bidding, we anticipate the work will be followed by construction
administration and we will work with the City to develop that scope.

Figure — Estimated Project Schedule

Project Highlights

Month - Year

Jul-17

Aug-17

Sep-17

Oct-17

Nov-17

Dec-17 :} Jan-17 | Feb-17

Mar-17

Apr-17 =>

Dec-19

Final Design

60% Review Meeting

90% Review Meeting

NHDES Permit Applications
100% Bid Documents Complete

Regulatory Review
NHDES Design Review Submittal
100% Bid Documents Complete

Bidding
Advertising
Pre-bid Conference
Receive Bids
Bid Evaluation and Recommendation

Construction

City of Nashua (P228730.19)
Attachment 1

Woodard & Curran

June 5, 2017

COST OR PRICE S UMMARY FORMAT FOR SUBAGREEMENTS UNDER NH SAG & SRF

Form Approved
DES 02/06

PART I - GENERAL

1. GRANTEE / LOANEE
City of Nashua, New Hampshire

2. GRANT/LOAN NO.
SRF No. CS-330158-27

3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Woodard & Curran, Inc.

4. DATE OF PROPOSAL
Monday, June 05, 2017

5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP)

6. TYPE OF SERVICE TO BE FURNISHED

41 Hutchins Drive Final Design Engineering
Portland, Maine 04102
PART ITI - COST SUMMARY
HOURLY ESTIMATED
7. DIRECT LABOR (Specify labor categories) HOURS RATE COST TOTALS
Principle in Charge / Client Manager 10 $67.73 $677
Project Manager 170 $58.10 $9,877
Technical Manager 100 $51.48 $5,148
Senior Engineer 40 $58.10 $2,324
Project Engineer 800 $45.15 $36,120
Staff Engineer 500 $36.72 $18,360
Sr. Cost Estimator 40 $48.16 $1,926
Senior Designer 350 $39.13 $13,696
Designer 1060 $31.61 $33,507
Sr. Technical Advisor 60 $63.21 $3,793
Funding Specialist 0 $48.16 $0
Project Assistant 60 $21.67 $1,300
DIRECT LABOR TOTAL: $126,728
ESTIMATED
8. INDIRECT COSTS (Specify indirect cost pools) RATE X BASE = Cost
2.02 $126,728 $255,990
INDIRECT COSTS TOTAL: $255,990
9. OTHER DIRECT COSTS
a. TRAVEL ESTIMATED
COST
(1)TRANSPORTATION $2,355
(2)PER DIEM
TRAVEL COSTS TOTAL: $2,355
b. EQUIPMENT, MATERIALS, SUPPLIES (Specify categories) ESTIMATED
QTY COST COST
EQUIPMENT SUBTOTAL: $0

c. SUBCONT RACTS

ESTIMATED

COsT
Geotechnical Engineering (pump stations & Northgate force main) $15,000
Soil Borings (pump stations structural designs) $15,000
Radio Propagation Study $1,725
SUBCONT RACTS SUBTOTAL: $31,725
d. OTHER (Specify categories) ESTIMATED
COST
Document Reproduction $6,000
Shipping $500
OTHER SUBTOTAL: $6,500
e, OTHER DIRECT COSTS TOTAL: $40,580
10. TOTAL ESTIMATED COST $423,297
11. PROFIT (10% of Direct and Indirect Labor)* $38,272
12. TOTAL PRICE $461,569

*Profit excludes Subcontracts (profit on subcontracts not permitted by the City of Nashua)

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REPORT OF THE FINANCE COMMITTEE
JULY 5, 2017

A meeting of the Finance Committee was held on Wednesday, July 5, 2017, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman June M. Caron

Members not in Attendance: Alderman Benjamin M. Clemons
Alderman Ken Siegel

Also in Attendance: Daniel Kooken, Purchasing Manager
David Fredette, Treasurer, Tax Collector
Bruce Codagnone, IT Manager

PUBLIC COMMENT - None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: MHC Electronic W-2, 1095-C and Pay Stub Software Licensing (Value: $38,681)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
MHC SOFTWARE, INC., IN THE AMOUNT OF $38,681. FUNDS ARE AVAILABLE IN DEPARTMENT 122,
INFORMATION TECHNOLOGY; NGIN BOND

ON THE QUESTION

Bruce Codagnone

This is actually a software purchase and not necessarily a contract. We currently do check printing with the
MHC software. What this will help us do is to move away from doing printing paystubs every week for all the
employees. Right now everyone gets a hard copy of their paystub. This is moving more toward a self-service
approach and they can also get their paystub electronically and securely e-mailed to them to an e-mail address
that they would like. The Payroll Department spends about 4 hours a week printing these out doing reprints. It
costs us in printing costs about $10,000 a year. There’s about 250,000 pages that get printed every year. So
the printers themselves wear out and have to be replaced every couple of years for a couple thousand dollars
as well. They use a special toner called “mica toner’. That toner is also very expensive. We're paying
$10,000 a year which could be avoided as well as the time that the Payroll Department puts in to print, fold and
sort the paystubs. Also whenever an employee needs to have a W2 reprinted, they’ll go down to Payroll to get
the W2 reprinted. Those are usually something that they need right away so they interrupt someone that’s in
the process of doing something. They're refinancing their house or something like that and they need a W2.
This will allow them to print their own W2s anywhere they want and not necessarily within the city but when
they're home and anytime they need.

Finance Committee - 7/5/2017 Page 2
Alderman Wilshire
This would just be for people that have direct deposit?

Bruce Codagnone

No. You can do it. You wouldn’t do it with your paycheck but you’d be able to get the paystub on line anytime
you want. If you were getting a paycheck, a physical check to cash, you could still look up on line and get your
pay stub at any given point in time, any previous paystub, and also your W2s. You just can’t print your own
paycheck.

Alderman Wilshire

Correct | understand that. It would be nice if you could. So right everybody is getting a stub whether they have
direct deposit or a live check.

Bruce Codagnone
Right.
Alderman Wilshire

So you're trying to do away with all those extra envelopes. All companies are going that route. | think it makes
a lot of sense to do that.

Bruce Codagnone

What we have right now is with our current employees self-service through the Lawson application it will give
you some of that information but not in a check format and not in a legitimate paystub type format. With the
MHC software, it gives you in a format that the bank will accept as a copy of your paystub.

Alderman Wilshire

Thank you.

Alderman Cookson

Thank you. I’m just trying to figure this out. | had asked the question earlier through Purchasing Manager
Kooken. | copied you Mayor on the correspondence. It was this sounds like a nice to have versus a need to
have. Mr. Codagnone has provided me a response to that question and very similar to your response that you
just expressed just now.

I’m just trying to work out the math. | think what you said just now was that it costs about $10,000 a year to do

this process with the printers but we haven't figured out man hours and time like that. Just extra expense,
printers, toner - $10,000. Is that correct?

Bruce Codagnone

Really just that the toner and the maintenance on the current printers is $10,000. There’s additional costs in
the paper. We don’t have the cost right now for the paper to do the paystubs. The other cost is replacing
those printers every two or three years. That’s $2,000 to $4,000. $4,000 for two of them.

Alderman Cookson

So $15,000 annually?

Finance Committee - 7/5/2017 Page 3
Bruce Codagnone

That would be appropriate, yeah.

Alderman Cookson

And this contract is for $38,000?

Bruce Codagnone

About $32,000 plus the maintenance.

Alderman Cookson

Plus the $6,000 maintenance. So the payoff — the breakeven point is about four years from now.

Bruce Codagnone

Correct.

Alderman Cookson

At that point we'll still be paying $6,000 in maintenance but we expect...so 38 and 18 is going to give me

$56,000 over four years. No expense is going to be $15,000 annually. So in four years, we'll have spent
$60,000 versus the $56,000 if we go this route?

Bruce Codagnone
Right.
Alderman Cookson

Once we accept this and once we get to the point where they’re able to print off their own W2s and whatever
forms they need, we will no longer provide that service to them?

Bruce Codagnone

Correct, that’s the goal. That allows them to do it themselves. Obviously we'll probably have to do it for some
people that don’t have computers at home - retirees and things like that. | would say they’d do a hell of a lot
less than they’re doing now.

Alderman Cookson

We'll do less. We're going to keep the printers and we'll have to continue to buy toner if we’re going to be

printing anything for anybody. We just won’t have the wear and tear on those machines and we won't use the
toner nearly as much.

Bruce Codagnone

Right and you won't have to replace them every couple of years. They'll probably last 10 — 15 years at that
point.

Alderman Cookson

All right. Thank you.

material remaining in the bottom of the trench 1s not disturbed.

If pipe is to be laid in embankments or other recently filled areas, the fill
material shall first be placed to a height of at least 12-inches above the top of
the pipe before excavation.

Pipe trenches shall be made as narrow as practicable and shall not be widened
by scraping or loosening materials from the sides. Every effort shall be made to
keep the sides of the trenches firm and undisturbed until backfilling has been
completed.

If, in the opinion of the Engineer, the sub-grade, during trench excavation, has
been disturbed as a result of rain, surface water runoff or groundwater seepage
pressures, the Contractor shall remove such disturbed sub-grade to a minimum
of 12 inches and replace with crushed stone wrapped in filter fabric. Cost of
removal and replacement shall be borne by the Contractor.

C. BUILDING AND FOUNDATION EXCAVATION:

1.

2.

Excavations shall not be wider than required to set, brace, and remove forms
for concrete, or perform other necessary work.

After the excavation has been made, and before forms are set for footings, mats,
slabs, or other structures, and before reinforcing 1s placed, all loose or disturbed
material shall be removed from the sub-grade. The bearing surface shall then be
compacted to meet the requirements of this specification.

If, in the opinion of the Engineer, the existing material at sub-grade elevation is
unsuitable for structural support, the Contractor shall excavate and dispose of
the unsuitable material to the required width and depth as directed by the

Engineer. If, in the opinion of the Engineer, filter fabric is required; the
Contractor shall place filter fabric, approved by the Engineer, as per
manufacturer's recommendations. Crushed stone shall then be placed in lifts
and compacted to required densities. Backfill shall be placed to the bottom of
the proposed excavation.

D. EXCAVATION NEAR EXISTING STRUCTURES:

1.

Attention is directed to the fact that there are pipes, manholes, drains, and other
utilities in certain locations. An attempt has been made to locate all utilities on
the drawings, but the completeness or accuracy of the given information is not
guaranteed.

As the excavation approaches pipes, conduits, or other underground structures,
digging by machinery shall be discontinued and excavation shall be done by
means of hand tools, as required. Such manual excavation, when incidental to
normal excavation, shall be included in the work to be done under items
involving normal excavation.

Where determination of the exact location of a pipe or other underground
structure 1s necessary for properly performing the work, the Contractor shall
excavate test pits to determine the locations.

2022 Sewer Replacement Project Earthwork

Nashua, NH

02300-5

Finance Committee - 7/5/2017 Page 4
Alderman Caron
That was my question to you. Even in this day and age, there are some people who don’t have computers or

don’t use so how would you get their checks to them even though they might have direct deposit? Would you
send them something different?

Bruce Codagnone

If they don’t have an e-mail, or a computer, or things like that, they can still print those. There’s a process of
opting in or opting out. You would have those particular people opt into the printing process as opposed to the
others where you're kind of forcing opt out.

Alderman Caron

Okay. Thank you.

Alderman Cookson

In current today, how many people have direct deposit versus a printable paystub?

Bruce Codagnone

| don’t have an exact count but it’s about 98 percent direct deposit. There’s only a handful of people that get a
live check. There are some people who get a live check and direct deposit but | don’t have those exact
numbers.

Alderman Cookson

So still it’s a small population. It's a small subset. Okay. Thank you.

Mayor Donchess

Anything else? If there’s nothing else, the motion is to approve the contract.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Various Chemicals for the Wastewater Treatment Facility (Value: $195,000)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AUTHORIZE

THE PURCHASE OF SODIUM BI-SULFITE FROM PVS CHEMICAL SOLUTIONS IN THE AMOUNT

OF $45,000; AND, SODIUM HYPOCHLORITE AND FERRIC CHLORIDE FROM BORDEN & REMINGTON
IN AMOUNTS NOT-TO-EXCEED $130,000 AND $20,000, RESPECTIVELY. SOURCE OF FUNDING

IS DEPARTMENT 169 WASTEWATER

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Pennichuck School Pedestrian Bridge Construction (Value: $162,000)

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD
THE CONTRACT TO R.M. PIPER, INC. IN THE AMOUNT OF $162,000. FUNDS ARE AVAILABLE
IN DEPARTMENT 160, ADMIN/ENGINEERING; GENERAL OPERATING FUND