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Finance Committee - 7/19/2017 Page 8

Ms. Osborne

Woodard & Curran has already done a preliminary study on the pump station upgrade and they have done a
30 percent design. This contract takes us to the 100 percent design. This is the final design contract. It also
takes us the bidding and award construction phase services. This is the final piece of the puzzle to get us
where we need for those pump station upgrades, at least the design part.

Alderman Caron

Can you tell me how long it will take you to get this work done on those 14 pump stations, once you get the
final phase?

Ms. Osborne
In the final page of the draft contract, | believe there is an updated one that Mr. Kooken has.
Mr. Kooken

| have copies. There were two errors in the contract that was previously posted. Those errors have been
corrected if you want to see those.

Mayor Donchess

Why don’t you pass them out to the committee members.

Alderman Caron

| think it is important that we keep our wastewater facility up to par. Nobody knows more than | do since it is in
my ward. We've had some good reports on it. If something major happens, it affects everybody. | know itis a
lot of money, but when you are talking 30 — 55 years old, | think it is important that we get our wastewater
treatment plant up to snuff. Thank you.

Ms. Osborne

If you look at the second page of the handout, you do have the timeline which includes the construction phase
services estimated to complete in December, 2019.

Alderman Cookson

| had several questions from the last meeting. Is someone prepared to answer those questions or do | need to
re-ask them?

Mayor Donchess

Why don’t you re-ask them so it’s clear what they are.
Alderman Cookson

I’m just reviewing the minutes from the last meeting so that | have the verbiage that | used to ask the
questions. The very first question, | believe Mr. Kooken responded regarding the termination clause indicating
that the termination clause was stricken from the contract with Woodard & Curran. That is because the city
has its own termination clause. Even though the termination clause isn’t visible to us with what we are
approving, the city has a termination clause that is applicability and will be applied as necessary.

Finance Committee - 7/19/2017 Page 9

Mr. Kooken

Correct.

Alderman Cookson

The second question was with regard to the indirect costs. On page one of the sheet that Mr. Kooken has just
provided us, the highlighted section the rate 2.02, the base $126,728 for an estimated cost of $255,990. | don’t
have the original contract in front of me. | don’t know if that $255,990 is the same number, that they just had
an incorrect base?

Ms. Osborne

It is.

Alderman Cookson

It is. So my question was going to be it was reduced from $168,290 down to $126,000 but we don’t see a

change in the price for the total contract of $461,569. Therefore, that base was incorrectly stated, but the
estimated cost in the original contract was correct at $255,990.

Mayor Donchess

That’s correct.

Alderman Cookson

Woodard & Curran is proposing a contract where they project manage the final design: engineering, bid
documents, permitting, cost estimating and bid assistance. Will they be one of the firms that will bid on the
contract?

Ms. Osborne

On the construction phase services, no. They are just an engineering firm.

Alderman Cookson

That was one of the questions we had asked last time. The conversation went on well it seemed unfair that
they are actually part of the project management bid assistance process, and they are actually going to bid on
the project, itself. You've just stated that they will not be bidding on the project, itself.

Ms. Osborne

Not on the construction.

Alderman Cookson

Will they be bidding on any other aspects of the project?

Ms. Osborne

Their main function is the engineer. They are doing the design. Yes, there’s a project manager that’s going to
help us with the bidding, documents and the construction phase services. But at this point, | believe, for this

project, this will be our final agreement with them. Whether or not there’s a change order down the road, |
can’t speak to, but this will be our final contract with them on this pump station design project.

Finance Committee - 7/19/2017 Page 10
Alderman Cookson

They did part of it for a very long time already, correct?

Ms. Osborne

Since the beginning of 2015, | believe.

Alderman Cookson

My last question was obviously we’re going to be paying them a healthy sum of money to primarily project
manage. The two errors that are within this contract don’t lend a lot of faith in my mind to their ability to find the
minute details. Huge project. | don’t know who was responsible for the contract. I’m not sure how this got
before a finance committee without anybody seeing it prior to the finance committee.

Mr. Kooken

| was sent a document on the 5", the date of our last meeting, that actually had the corrections on them. |
didn’t put two and two together that this is different from what | have. When | looked at the contract, | looked it
over. | didn’t read every page. | said, | already have this document. At the time of the last meeting, we
actually did have the corrected numbers. They were aware and they had been corrected.

Alderman Cookson

These two pages you presented to us this evening were from the document that you received on the 5"" of this
month?

Mr. Kooken

Correct.

Alderman Cookson

The highlighting you provided, is that correct, Mr. Kooken?

Mr. Kooken

Yes.

Alderman Cookson

May | ask a question with regard to the estimated project schedule, the final figure on the last page? Final
design, they have between July, 2017 to November, 2017, but they don’t necessarily specify the 60 percent,
the 90 percent review meetings, the NH DES permit applications, and the 100 percent bid documents

complete. Will we know in more detail when those activities are going to take place within these five months?

Ms. Osborne

When we have the final contract to go, we will sit down. We will have a project meeting and we usually set the
deadlines at that point. We will have a better idea when we have the final approvals for this.

Alderman Cookson

The same thing for bidding. Is that correct, or is bidding a reaction to the previous final design work and the
regulatory review?

Finance Committee - 7/19/2017 Page 11
Ms. Osborne
It has to go through DES for approvals and everything. Sometimes that it time consuming. It’s kind of a looser
schedule when it gets to the bidding part. We have to have it approved by DES before we can put it out to bid.
We will have a better idea once we get the final project moving along.
Alderman Cookson
The final construction is going to take 18 months, thereabouts?
Ms. Osborne
Thereabouts.
Alderman Cookson
Are there opportunities for efficiency? Can we pull this in any?
Ms. Osborne
We have pulled it in. The schedule, itself, a lot of the pump stations in the 30 percent design are cookie cutter
stations you know that you buy the structure and it doesn’t has to be constructed there. There’s just site work
and things to happen onsite. But you still have to look at lead times on pumps and those little buildings and
add things like that. This is our best estimate, the engineer’s best estimate for the final plan. Certainly if we
can expedite at any point, we would.
Alderman Cookson
Is this the city’s best estimate or is this ...
Ms. Osborne
This comes from Woodard & Curran.
Alderman Cookson
Thank you.
MOTION CARRIED
R-17-111
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Tom Lopez
Alderwoman Mary Ann Melizzi-Golja
Alderman Richard A. Dowd
Alderman Sean M. McGuinness
Alderman Ken Siegel
AUTHORIZING THE CITY OF NASHUA TO AMEND THE LEASE FOR THE HERITAGE RAIL TRAIL
COMMUNITY GARDEN

e Tabled pending Infrastructure Recommendation — 7/5/17
e Also assigned to the Committee on Infrastructure; Tabled 7/12/2017

SECTION 02300

EARTHWORK

PART 1 - GENERAL

1.01

1.02

>

G5 Oo 8

1.03

WORK INCLUDED:

The Contractor shall make excavations of normal depth in earth for trenches and
structures, shall backfill and compact such excavations to the extent necessary,
shall furnish the necessary material and construct embankments and fills, and shall
make miscellaneous earth excavations and do miscellaneous grading.

RELATED WORK:

Section 01110, CONTROL OF WORK AND MATERIALS

Section 02085, POLY VINYL CHLORIDE GRAVITY PIPE AND FITTINGS
Section 02252, SUPPORT OF EXCAVATION

Section 02370 —- EROSION CONTROL

Section 02518, TRACER TAPE

Section 02745, ROAD RESTORATION

REFERENCES:
American Society for Testing and Materials (ASTM)

ASTM _Cl131 Test Method for Resistance to Degradation of Small Size
Coarse Aggregate by Abrasion and Impact in the Los Angeles
Machine.

ASTM C136 Method for Sieve Analysis of Fine and Coarse Aggregates.
ASTM ~— C330 Specification for Lightweight Aggregate
for Structural Concrete.

ASTM D1556_ Test Method for Density of Soil in Place by the Sand Cone
Method.

ASTM = D1557 Test Methods for Moisture-density Relations of Soils and
Soil
Aggregate Mixtures Using Ten-pound (10 Lb.) Hammer and
Eighteen-inch (18") Drop.

2022 Sewer Replacement Project Earthwork
Nashua, NH 02300-1

Finance Committee - 7/19/2017 Page 12
RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE
CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR
THE PERIOD JULY 1, 2017 TO JULY 13, 2017

MOTION CARRIED

PUBLIC COMMENT

GENERAL DISCUSSION

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN COOKSON TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:31 p.m.

Alderman-at-Large Michael B. O’Brien, Sr.
Committee Clerk, pro tem

COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER NH SAG & SRF

Form Approved

DES 02/06

PART I1- GENERAL

1, GRANTEE / LOANEE
City of Nashua, New Hampshire

2. GRANT/LOAN NO,
CS-330158-27

3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Woodard & Curran, Inc.

4. DATE OF PROPOSAL
Monday June 5, 2017

5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP)
41 Hutchins Drive Portland, Maine 04102

6, TYPE OF SERVICE TO BE FURNISHED

PART Il - COST SUMMARY

HOURLY ESTIMATED
7. DIRECT LABOR (Specify labor categories) HOURS RATE COST TOTALS
Principle in Charge / Client Manager {0 $67.73, $677
Project Manager 170 $58.10 $9,877
Technical Manager 00 $51.48 $5,148
Senior Engineer 40 $58.10 $2,324 & (
Project Engineer 800 $45.15 $36,120 E
Staff Engineer 500 $36.72 $18,360
St. Cost Estimator 40 $48.16 $1,926
Senior Designer 350 $39.13 $13,696
Designer 1060 $31.61 $33,507
Sr. Technical Advisor 60 $63.21 $3,793
Project Assistant 60 $21.67 $1,300
DIRECT LABOR TOTAL ie $126,728
ESTIMATED Saar
8. INDIRECT COSTS (Specify indirect cost pools) RATE X BASE= COST
2.02 $126,728 $255,990
INDIRECT COSTS TOTAL: aay $255,990
9. OTHER DIRECT COSTS eS iene
a. TRAVEL ESTIMATED :
COST
(1) TRANSPORTATION $2,355
(2) PER DIEM a
TRAVEL COSTS TOTAL: $2,355 Sas
b. EQUIPMENT, MATERIALS, SUPPLIES ESTIMATED st i
(Specify categories) QTY COST COST
EQUIPMENT SUBTOTAL: $0
C. SUBCONTRACTS ESTIMATED
COST
Geotechnical Engineering $15,000
Soil Borings $15,000
Radio Propagation Study $1,725
SUBCONTRACTS SUBTOTAL: $31,725 5
d. OTHER (Specify categories) ESTIMATED
COST
Document Reproduction $6,000 i :
Shipping $500
OTHER SUBTOTAL: $6,500 Ras
e. OTHER DIRECT COSTS TOTAL: $40,580
10. TOTAL ESTIMATED COST $423,297
11, PROFIT $38,272
$461,569

12. TOTAL PRICE

**Profit not permitted by City of Nashua on all Other Direct Costs, including subcontractors,

Role Staff
Designer Carlos Barzola
Designer Kimberly Carpenter
4 Senior Designer Dean Boudreau
a Senior Designer Brendhan McDevitt
Senior Technical Advisor(QA/QC) Ken Carlson
~ Administrative Debra Foshay
WOODARD
G& CURRAN
We expect to meet all calendar benchmarks included in the project schedule. Upon completion
of final design and bidding, we anticipate the work will be followed by construction
administration and we will work with the City to develop that scope.
Figure — Estimated Project Schedule
Project Highlights Month - Year
i | : Jul-17_{ Aug-17 } Sep-17 | Oct-17 } Nov-17 } Dec-17 { Jan-18 | Feb-18 } Mar-18 : Apr-18 => Dec-19
Final Design

60% Review Meeting
90% Review Meeting
NHDES Permit Applications
100% Bid Documents Complete
i i {
Regulatory Review , j
NHDES Design Review Submittal
100% Bid Documents Complete
| } ;
Bidding | }
Advertising: i
Pre-bid Conference
Receive Bids |
Bid Evaluation and Recommendation

Construction

'

City of Nashua (P228730.19) 5 Woodard & Curran
Attachment 1 June 5, 2017

FINANCE COMMITTEE

JULY 19, 2017
7:00 PM Aldermanic Chamber

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase and Installation of Skateboard Park Fence (Value: $25,918)
Department: 177 Parks and Recreation; Fund: Trust

From: Dan Kooken, Purchasing Manager
Re: Purchase of Various Chemicals for Wastewater Treatment Facility (Value: $310,000)
Department: 169 Wastewater; Fund: Wastewater

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS

R-17-114
Endorsers: Mayor Jim Donchess
APPROVING A THIRD AMENDMENT TO SITE LEASE AGREEMENT WITH NEW CINGULAR
WIRELESS RELATIVE TO iTS CELLULAR ANTENNA SiTE AT MINE FALLS PARK

NEW BUSINESS — ORDINANCES — None
TABLED IN COMMITTEE
Communications

From: Dan Kooken, Purchasing Manager
Re: Siphon Covers Installation - Change Order #2 (Value: $16,618)
Department: 169 Wastewater; Fund: Wastewater
e Tabled 7/5/17

From: Dan Kooken, Purchasing Manager
Re: Pump Station Upgrades Design Services — Final Design (Value: $461,569)
Department: 169 Wastewater; Fund: Wastewater
e Tabled 7/5/17

Resolutions

R-17-111

Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Tom Lopez
Alderwoman Mary Ann Melizzi-Golja
Alderman Richard A. Dowd
Alderman Sean M. McGuinness
Alderman Ken Siegel

AUTHORIZING THE CITY OF NASHUA TO AMEND THE LEASE FOR THE HERITAGE RAIL TRAIL

COMMUNITY GARDEN

e Also assigned to the Committee on Infrastructure; Tabled 7/12/2017

e Tabled pending Infrastructure Recommendation — 7/5/17

RECORD OF EXPENDITURES

PUBLIC COMMENT
REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT