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AmeriCorps

SCA NH Conservation Corps 2021 Hitch Schedule

SCA NH Corps offers 10-day work hitches. Hitches consist of 10 work days, including
travel and pack-in, and one day off. Crews can vary is size from 5-7 AmeriCorps
members and are supported by a roving crew supervisor.

*Dates are not final and are subject to change.

Hitch Tentative 2021 Dates
(3 crews each)
Hitch 1 6/15-6/25
Hitch 2 6/29 -7/9
Hitch 3 7/13 — 7/23
Hitch 4. 7/27-8/6
Hitch 5 8/17-8/27
Hitch 6 8/31-9/10
Hitch 7 9/14-9/24
Hitch 8 9/28-10/8
Example Schedule
(days off are flexible)
Sun Mon Tues Wed Thur Fri Sat
Sun Mon Tues Wed Thur Fri Sat

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ACCORD
Maer

CERTIFICATE OF LIABILITY INSURANCE

DATE (MMIDDIYYYY)
4/12/2021

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,

EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES

BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE & CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy{ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

Fred C. Church Insura Haye, — John Defgnan
. n nce
44 Wellman Street Tele Nip. exty. 978-458-1865 (AG, Nop: 978-454-1865

Lowell MA 01851

E-MAIL s_,
AppREss: jdeignan@fredeehurch.com

INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A: United Educators Insurance 10020
INSURED STUDCON-O1) euReR gs ; Philadelphia Insurance Company 23850

The Student Conservation Association, Inc.

4601 North Fairfax Drive INSURER. C:
Suite 900 INSURER D:
Arlington VA 22203 INSURERE

INSURER F :

COVERAGES CERTIFICATE NUMBER: 996393186

REVISION NUMBER:

THIS I§ TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD

INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION

OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR ADDL|SUBRI

POLICY EFF
(MMi

POLICY EXP
LTR TYPE OF INSURANCE INSD | wyp POLICY NUMBER DBA YYY} [IMMIDDNYYY} LIMITS
A | X | COMMERCIAL GENERAL LIABILITY A25353 4/1/2021 4/1/2022 | EACHOCCURRENCE $ 1,006,000
DAMAGE TO RENTED
CLAIMS-MAOE OCCUR PREMISES (Ea dccurrence) | $ 1,000,060
MED EXP {Any one person} $5,000
PERSONAL & ADVINJURY | S Included
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $3,000,000
POLICY iter Loc PRODUCTS - COMP/OP AGG | S Included
OTHER: $
COMBINED SINGLE LiMIT
B | AUTOMOBILELIABILITY PHPK2256604 4/1/2024 4/1/2022 | ea accidenth $7,000,000
x | ANY AUTO BODILY INJURY (Per person) | 5
OWNED SCHEDULEO ;
OWNED ny |_| SgtEO BODILY INJURY (Par accident) | $
xX | HIRED x | NON-OWNED PROPERTY DAMAGE $
| **_| AUTOS ONLY AUTOS ONLY {Per agcident)
$
A UMBRELLA LIAB X | occur A2535B 4/1/2021 4/1/2022 | EAGH OCCURRENCE $25,000,000
X% | EXCESS LIAB CLAIMS-MADE AGGREGATE $
cep | X | RETENTIONS 4 ann gon >
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS’ LIABILITY YIN Srarute |__| ER
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L, EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? [| NIA
(Mandatory in NH} EL, OISEASE - EA EMPLOYEE] $
If yes, describe under
DESCRIPTION OF OPERATIONS below ELL. DISEASE - POLICY LIMIT | §
B | Property PHPK2256602 4/1/2021 4/1/2022 | Blanket Building $5,174,000
Blanket Contents $5,201,038
Deductible $6,000

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES {ACORD 104, Additional Remarks Schedule, may be attached if more space Is required)

If required by written contract, Certificate Holder is included as additional insured on ihe General Liability, Auto and Umbrella. Coverage is provided ona
Primary Non-Contributory basis as per General Liability form number CGL 06-2008 and CGL636X-1 0410; Auto Blanket Additional Insured - Primary and
Non-Contributory form 461-0478 1212. If required by written contract, and allowed by State Law, a waiver of subrogation applies for General Liability, Auto and
Umbrella per General Liability form CGL 06-2008, Business Auto Broadening Endorsement form 461-0155 0907. Umbrella liability is follow form.

CERTIFICATE HOLDER

CANCELLATION

CITY OF NASHUA NEW HAMPSHIRE
229 MAIN STREET
NASHUA NH 03060

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
AGCORDANGCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE

Pf od

ACORD 25 (2016/03)

@ 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

May 10, 2021

Lori Wilshire, President, Board of Aldermen
229 Main St.
Nashua, NH 03060

Dear President Wilshire:

The Board of Library Trustees is beginning work on a new strategic plan that will help us greet
the opportunities and challenges of the next three years with confidence and flexibility.

As part of the planning process we are forming a planning team that will work with a consultant
and library staff to collect data, gather public input, and establish the goals and priorities to be
included in the new plan. We would like to invite you to appoint a representative from the
Board of Aldermen to be part of this planning team.

Work is expected to begin on the plan in June 2021 and continue through the fail, with an
expected completion date of November 30, 2021. Members of this strategic planning team will
be expected to participate in regular team meetings and help with public information gathering
sessions.

If you would like to appoint someone to this planning team, please send the appointee’s name
and contact infermation to Director McCormack before June 1, 2021.

Sincerely,

dvds 2 daybr—

Linda Laflamme, Chairman

Board of Trustees

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 12, 2021

Re: Multi-Year Contract Award — HOPWA (Housing Opportunities for Persons with AIDS) grant

fund administration

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 and/or a contract that extends from the current fiscal year into succeeding fiscal year(s)
in which no funds have been appropriated nor otherwise designated for this purpose shall be
approved by the full Board of Aldermen before the contract shall become binding on the City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Administration of HOPWA pass-through grant funding for tenant
based rental assistance.
Value: $1,396,732
Vendor: Harbor Homes Inc
Purchasing Memo#: 21-114 dated May 12, 2021
Contract Term: May 1, 2021 through April 30, 2024
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-114

TO: Mayor Donchess
Finance Committee

SUBJECT: HOPWA (Housing Opportunities for Persons with AIDS) grant fund administration in the
amount of $1,396,732 funded from accounts 55699 Other Contracted Services

Please see attached communications from Bobbie Bagley, Director of Division of Public Health &
Community Services, dated March 4, 2021 for project specific details related to this purchase. Below please
find a summary of the purchase approval request:

Item: Administration of HOPWA pass-through grant funding for tenant based rental
assistance.

Value: $1,396,732

Vendor: Harbor Holmes, Inc.

Department: 171 Community Services
Source Fund: 55699 Other Contracted Services

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Division of Public Health and Community Services, and the Purchasing Department respectfully
request your approval of this contract.

Regards,

Kelly Parkinson

Purchasing Manager

Ce: B Bagley
J Graziano

THE CITY OF NASHUA “The Gate City"

Division of Public Health and Community Services

TO: Honorable James Donchess, Mayor
John Griffin, Chief Financial Officer
Kelly Parkinson, Purchasing Manager
Janet Graziano, Financial Manager

FROM: Bobbie D. Bagley, Director of Division of Public Health & Community Services
Robert Mack, Welfare Officer

SUBJECT: = City of Nashua and Harbor Homes, Inc. Independent Contract Agreement

DATE: May 4, 2021

In recognition of the current lack of affordable housing in the City of Nashua and the need
to support vulnerable populations in our community, the Division of Public Health and Community
Services (DPHCS) is requesting approval to enter into an Independent Contract Agreement with
Harbor Homes, Inc. for the purpose of administering HOPWA (Housing Opportunities for Persons
With AIDS) pass-through grant funds.

The City of Nashua DPHCS 1s the designated grantee and Harbor Homes, Inc. will be a
project sponsor for the HOPWA grant. Harbor Homes, Inc. will provide tenant-based rental
assistance (BRA) and supportive services in compliance with all HUD (Housing and Urban
Development) requirements, assist clients 1n finding rental housing, complete rental unit inspections,
administer rental subsidy assistance, maintain administrative records and client files, and perform
any other duties required to comply with HUD regulations in administering HOPWA (Housing
Opportunities for Persons With AIDS) TBRA and supportive services.

The Independent Contract Agreement 1s a sole source agreement to ensure compliance with
all HUD requirements in the administration of the HOPWA grant. The contracted grant period runs
from May 1, 2021 through April 30, 2024.

142 Main Street * Nashua, New Hampshire 03060 « Phone (603) 589-4546 + Fax (603) 594-4539

Board of Aldermen Page 10
November 9, 2016

R-16-079
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderwoman Mary Ann Melizzi-Golja
Alderman Ken Siegel
Alderman June M. Caron
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien
Alderman Tom Lopez
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $61,900 FROM THE STATE OF NEW
HAMPSHIRE, DEPARTMENT OF SAFETY “STATE HOMELAND SECURITY GRANT PROGRAM”
INTO POLICE GRANT ACTIVITY “2016 TACTICAL AND HAZMAT ROBOT”
Given its first reading; assigned to the HUMAN AFFAIRS COMMITTEE by President McCarthy

R-16-080
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderwoman Mary Ann Melizzi-Golja
Alderman June M. Caron
Alderman Richard A. Dowd
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $49,364.76 FROM THE STATE
OF NEW HAMPSHIRE, DEPARTMENT OF SAFETY “STATE HOMELAND SECURITY GRANT
PROGRAM” INTO EMERGENCY MANAGEMENT GRANT ACTIVITY “2016 INFLATABLE
SHELTER”
Given its first reading; assigned to the HUMAN AFFAIRS COMMITTEE by President McCarthy

NEW BUSINESS — ORDINANCES

O-16-021
Endorser: Alderman June M. Caron
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman Ken Siegel
Alderwoman Mary Ann Melizzi-Golja
Alderman Tom Lopez
CHANGING THE NAME OF THE REVIEW AND COMMENT COMMISSION TO THE CITIZENS
ADVISORY COMMISSION FOR COMMUNITY GRANTS
Given its first reading; assigned to the PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE by
President McCarthy

O-16-022
Endorser: | Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Don LeBrun
Alderman-at-Large Michael B. O’Brien
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Brian S. McCarthy
ESTABLISHING AN ENVIRONMENT AND ENERGY COMMITTEE
Given its first reading; assigned to the PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE by
President McCarthy

MOTION BY ALDERMAN COOKSON THAT THE RULES BE SO FAR SUSPENDED AS TO ALLOW FOR
THE FIRST READING OF O-16-023
MOTION CARRIED

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

February 9, 2022
Memo #22-234

TO: Mayor Donchess
Finance Committee

SUBJECT: HVAC Project Change Order #1 in the amount not to exceed $25,840.39 funded from
81200 Buildings & Improvements

Please see attached communications from Karen Smith, Buisiness Office Manager, dated January 31, 2022
for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Change Order #1 to update requirements for the HVAC upgrade at the Nashua
Police Department
Value: $25,840.39

Original Contract was approved on 5/5/21 for $3,601,767. This change order will
bring the project total to $3,627,607.39

Vendor: Turnstone Corporation

Department: 150 Police Department

Source Fund: 81200 Buildings & Improvements

Bid Info: RFPO0929-021121 was issued on 2/15/21, 4 proposals were received.

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department, and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Smith

INDEPENDENT CONTRACTOR AGREEMENT

Housing Opportunities for Persons With AIDS (HOPWA) Grant

AGREEMENT made this 1° day of May 2021 by and between the City of Nashua (hereinafter “City”)
whose address is 229 Main Street, Nashua, NH 03060 and Harbor Homes, Inc. (hereinafter “Contractor”)
whose address is 77 Northeastern Boulevard, Nashua, NH 03062.

SERVICES TO BE PERFORMED:

The City is a recipient of a Housing Opportunities for Persons With AIDS (HOPWA) grant from the United
States Department of Housing and Urban Development for the purposes of providing tenant-based
rental assistance to eligible clients and their families. In order to implement this grant, the City is
entering into this agreement with Harbor Homes, Inc.

The Contractor agrees to perform the following services for the City:

1.

10.

11.

12.

13.

14.

Operate the HOPWA program in accordance with the applicable Housing and Urban
Development (HUD) regulations;

Comply with and meet the performance measure benchmarks established in the Notice of
Funding Availability and by HUD for the implementation and operation of the grant;

Conduct approved activities in order to achieve the planned housing performance goals for
housing outputs;

Conduct an ongoing assessment of the permanent supportive housing assistance required by
the participants in the program;

Report on the annual achievement of the HOPWA client outcome goals in achieving stable
housing, reducing risks of homelessness and improving access to care for beneficiaries;

Assure the provision of supportive services to participants in the permanent housing program
and fulfill the commitment to use leveraged funds for HOPWA activities by documenting the use
of an amount of funds consistent with HUD-approved list of commitments;

Comply with all terms and conditions, including record-keeping and reporting for program
monitoring and evaluation purposes;

Agree to maintain records of beneficiary and program activity eligibility and related
documentation, including but not limited to, the following Agreements as defined in the HUD
contract with the city of Nashua, NH: a) Continue the Provision of Permanent Housing, b)
Continue the Use of Other Resources, and, c) Permanent Client Occupancy;

Comply with environmental review requirements, as set forth at 24 CFR Part 58;

Provide HUD with information necessary for HUD to perform any required environmental review
under 24 CFR Part 50; respond to measures required from such a review;

Await approval from HUD for any lease, rehabilitation, conversion, repair, or construction of
property;

Abide by 24 CFR Part 574 — Housing Opportunities for Persons With AIDS — and subparts A-G, as
noted in Exhibit C of the federal contract between the City of Nashua, NH and HUD; and

Will understand fully the characteristics contributing to a “default” and the possible
consequences of a “default” by HUD standards; will respond appropriately to a “default”
determination.

If the Contractor expends $750,000 or more in federal awards during their fiscal year, they must

have a single or program-specific audit conducted for that year in accordance with Federal

City of Nashua HOPWA contract Page 1

Uniform Guide 2 C.F.R § 200.501. In addition, the City will conduct periodic monitoring of the
subrecipient for the HOPWA Competitive Grant in accordance with Uniform requirements of 2
CFR Part 200. This will be conducted during the contract time period as referred to in the City of
Nashua’s Subrecipient Monitoring Policies and Procedures.

Additional Services to be Performed by the Contractor under the CARES Act include:

I. Assisting HOPWA eligible households in accessing essential services and supplies such as
food, water, medications, medical care, and information;

II. Educating assisted households on ways to reduce the risk of getting sick or spreading
infectious diseases such as COVID-19 to others;

Ul. Providing transportation services for eligible households, including costs for privately-
owned vehicle transportation when needed, to access medical care, supplies, and food
or to commute to places of employment;

IV. Providing nutrition services for eligible households in the form of food banks, groceries,
and meal deliveries;

V. Providing lodging at hotels, motels, or other locations to quarantine HOPWA-eligible
persons or their household members; and

Vi. Providing short-term rent, mortgage, and utility (STRMU) assistance payments to
prevent homelessness of a tenant or mortgagor of a dwelling for a period of up to 24
months.

PLACE OF PERFORMANCE:

The work described above shall be performed at: Harbor Homes, Inc., 77 Northeastern Boulevard,
Nashua, NH 03062.

TIME PERIOD:

The Contractor agrees to commence work immediately and complete all functions required in a timely,
professional and competent manner. The City can terminate this agreement at any time and pay the
Contractor for all services performed up to that date. The City is entitled to all notes, drafts, and
documents produced by the Contractor up to that date. This contract will expire on April 30, 2024
unless the City decides to end this contract sooner and may be subject to renewal.

PAYMENT FOR SERVICES:

The Contractor will be reimbursed for services rendered, as indicated in the approved HOPWA grant
application budget. Payment will be made on a monthly basis by the City. For auditing purposes, copies
of all receipts are requested at the time of monthly billing cycles. Such requests for reimbursements will
be submitted to the DPHCS’s Finance Coordinator monthly.

City of Nashua HOPWA contract Page 2