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1 AGMT City of Nashua

AGREEMENT BETWEEN
THE STUDENT CONSERVATION ASSOCIATION, INC.
AND
CITY OF NASHUA, NEW HAMPSHIRE

This Scope of Service Agreement is made and entered into by and between The Student
Conservation Association, Inc., a nonprofit New York corporation, with its principal place of
business at 4601 North Fairfax Drive, Suite 900 Arlington, VA 22203 (“SCA”), and the City of
Nashua, New Hampshire with its principal place of business at 229 Main Street, Nashua, NH
03060. 2

1. BACKGROUND

serve in environmental conservation projects as
program. The SCA’s residential New Hampshire
services statewide to partner Agencies.

imbers of: the SCA conservation corps
m provides conservation crew

Nashua is a city located in southern New Hampshire. The city has authority to enter into
this agreement to accomplish the purposes of its mission. Throughout this agreement,
the city will be referred to as “the Project Partner.”

2. PARTY RESPONSIBILITIES

hitch day off);

b. To manage the crew and to implement the project activities as described in this
section 2;

c. The project is the defining and improving of the Salmon Brook Trail section
between Ingalls Street and Burke Street located in the Joyce Park and Wildlife
Sanctuary. In addition to trail tread and corridor, work is the replacement of
the railroad tie staircase off Ingalls Street.

2 AGMT City of Nashua

e The staircase will be replaced with 6 x 6” pressure treated lumber
using the box step, or “crib step” design.

e The stairs will function as both a staircase and as an erosion control
structure to retain soil.

e The stairs will be secured in place using lengths of steel rebar
anchored into the hillside.

e There will be 3 individual sets of stairs with landings connecting them
to complete the full run, similar to the current layout.

e There are 2 sections along the staircase where,6:x 6” PT lumber will
be used to replace existing retaining walls to'stabilize the hillside.
Each will be 2- 3 tiers, which will be determ 1ed during construction.

However, in some locations, | mov,
and/or the most sustainable grade
The existing trail tr

nd tisyao vegetation growth.
ds restricted from poison ivy removal, trash clean-up,
and ht rbicide application by program guidelines.

ovide the Project Partner with a materials list and cost estimates;

e. To provide food, tools, vehicles, and equipment necessary to complete the
projects; .

f. To provide staff support: staff members are responsible for all supervision of
the corps members as needed;

f. To provide an AmeriCorps Educational Award to qualifying SCA members,
but only if and when made available by the Corporation for National and
Community Service; The Corporation for National and Community
Service has prohibited the following activities for AmeriCorps members

3 AGMT City of Nashua

while they are accumulating service or training hours, or otherwise
performing activities associated with the program:

Attempting to influence legislation.

Organizing or engaging in protests, petitions, boycotts, or strikes.

Assisting, promoting or deterring union organizing.

Impairing existing contracts for services of collective bargaining agreements.

Engaging in partisan political activities or other activities designed to influence the

outcome of an election to any public office. .

6. Participating in, or endorsing, events or activities that are li
for or against political parties, political platforms, poli
legislation, or elected officials. ae

7. Engaging in religious instruction, conducting worship, service
as part of a program that includes mandator i

constructing or operating facilities devote -

Vi kwYNS

yito include advocacy
cal candidates, proposed

roviding instruction

worship, or engaging in any form of religious
8. Providing a direct benefit for
a. A business organized for-
b, A labor union;
c. A partisan political organization;
d. A nonprofit organization that fails t
of the Internal }

rofit;

fundraising. irectly in support of their particular project. Examples of allowable
activities: Seeking donations (in the form of in-kind materials or dollars) for a specific
project they are carrying out as an AmeriCorps member; Writing a grant to a
foundation for funds for a specific project they’re carrying out, such as a community
clean-up. Allowable fundraising activities must add up to no more than 10% of the
member’s total hours; and

12. Other activities that the Corporation determines will be prohibited.

g. To provide Project Partner with a summary report of services performed.

C. The Project Partner agrees:

4 AGMT City of Nashua

a. To provide site and project work specifications, technical assistance as
required, and to collaborate with the SCA staff as mutually agreed to carry out
Project work;

b. To pay SCA a project fee of $21,000 (Twenty-One Thousand Dollars) for
Project Services to be paid in accordance to below 3.1.e; and any additional
amounts that may be required by section 5 of this Agreement.

c. To purchase and provide all necessary building materials-and supplies for the
projects;

f. To permit SCA members to wear an appro}
of service;

3.1 The parties mutue y agree:

a.

SCA members shall not be assigned law enforcement or firefighting duties; and
shall not be permitted to handle or discharge any firearms or explosives unless
provided explicit permission by SCA’s National Program Manager - Residential.

SCA agrees to accept any extra tools, materials, equipment and facilities
furnished by the Project Partner on a loan basis only, and such items shall, where
applicable, be returned in the same condition received except for normal wear
and tear in project use.

5 AGMT City of Nashua

c. The Project Partner shall have the right to require the removal of any SCA member
on the basis of unacceptable performance and/or conduct problems that could not
be resolved with the help of SCA. SCA shall have the right to withdraw any SCA
member if the Project Partner fails to provide sufficient and appropriate project
assignments, safe conditions including without limitation free from discrimination
and harassment, appropriate housing, training, or project oversight. Provided there
is no imminent threat to safety or health, the relevant party shall, prior to taking
such corrective action, take the following steps: document the problem in writing,
provide prior notice to the other party, and provide the other party with an
opportunity to take corrective action.

d. SCA may present two invoices for costs and obligatior ertaken for the Project,
as follows: (1) An initial invoice requesting 50% of the estimated Project cost will
be submitted to the Project Partner prior to the start of the:Project, and (2) the
remaining costs shall be invoiced upon completion of the ‘Project. The Project
Partner agrees to make payment to SCA within 30 days of the, date of such
invoices. In the event any itemized invo St n 30 days,
the Project Partner agrees to pay SCA an interest charg ce on the outstanding balance
at the rate of 1% a month from the date the ir was rendered.

e. The Project Partner shall not hitgieny SCA membe

Ps an employee of the Project
Partner prior to, or during, the SC ember’s service.as'a corps member.

f, This Agreement contains the entire: scope of 's ‘ice’agreement of the parties and
may only be amerided by written agreement, signed by both Parties.

4. INSURANCE

occurrence and $2,000,00 | aggregate applicable to the services provided under this
Agreement; “> :
(B) Commercial’ utomobile liability coverage of $1,000,000 (per accident}; and

(C) Workers’ compe ion coverage meeting State of New Hampshire required limits
and providing employer’s liability coverage.

Prior to commencing services, SCA must furnish to Project Partner a certificate of
insurance proving it holds the insurance described above. The certificate must indicate
that Project Partner and its officials, agents, volunteers, and employees are named as an
additional insured on the general liability and automobile liability policies on a

primary and noncontributory basis. If SCA’s liability policies require endorsements to
effectuate additional insured status, SCA will provide the endorsements to Project
Partner prior to commencing services.

FINANCE COMMITTEE
FEBRUARY 16, 2022

7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://us02web.zoom.us/j/889 16568053? pwd=SWUzRIE4dWIUSHNJWmJLbTRIUHNIOT09
Meeting ID: 889 1656 8053 Passcode: 155530

By telephone: 1-929-205-6099 Meeting ID: 889 1656 8053 Passcode: 155530

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: HVAC Project Change Order #1 in the amount not to exceed $25,840.39 funded from 81200 Buildings
& Improvements

From: Kelly Parkinson, Purchasing Manager
Re: Personal Protective Clothing in the amount not to exceed $32,580.17 funded from 61110 Protective
Clothing

From: Kelly Parkinson, Purchasing Manager
Re: Command Vehicle with Fit-up in the amount not to exceed $74,292.24 funded from 81500 Vehicles/
CERF

From: Kelly Parkinson, Purchasing Manager
Re: DPW Facility Design Services Change Order #2 in the amount not to exceed $37,000 funded from
53107 Architect & Engineering Services/Bond

From: Kelly Parkinson, Purchasing Manager
Re: | 4 Cisco Switches in the amount not to exceed $86,049.35 funded from 81342 Computer Software &
Hardware/CERF

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

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Project Partner is not required to insure SCA, its staff, crew members, any contractor,
subcontractor or any professional service provider.

5. TERM and TERMINATION.

5.1 This Agreement shall become effective upon the date it is signed by both parties
and shall remain in effect during the period of performance specified for this project.
Either party may cancel this Agreement immediately upon written notice (including
email) as a result of (1) material breach by the other party, or (ii) for COVID-1 9 reasons,
In the event of a material breach, Project Partner shall pay SCA for all work performed
through the notice date. In the event of termination dueto COVID-19 reasons, Project
Partner shall pay SCA for all work performed through notice period and shall reimburse
SCA for wind-down of the program, including but not‘limited avel, housing and
other costs associated with safely securing program paiticipants. :

5.2 Either party may cancel the Agreement ut causé with thirty (30): ays? notice.
In the event either party cancels without cause, SCA:shall wind down work upon notice
and Project Partner shall pay SCA for all work performed through the notice period as
well as a service fee of 20 percent (20%) of the remaining balance, as Project Partner
acknowledgment of SCA’s upfront inves nt in standing up't the program that it would
have otherwise recovered throughout the term ofthe Agreement.

6. PROJECT COORDINATORS

Administratively:

B. For the SCA
Programmatically: Davis Brush
Program Manager,
SCA NH Corps
75 South Main St. Unit 7 PMB 116
Concord NH 03301,
P: 603-485-2191
dbrush@thesca.org
&

7 AGMT City of Nashua

Zach Colatch
Conservation Coordinator
SCA NH Corps

P: 603.485.2191

zcolatch@thesca.org

Administratively: Rebecca Donovan
Agreements Administrator
Student Conservation Association
689 River Road
Charlestown, NH 03603
P: 603.504.3239, ext. 1149.
C: 413.695.6155

rdonovan@thesca.org”

7, ENTIRE AGREEMENT.
This Agreement contains the entire agreement of the parti
written agreement, signed by both Partie

and may only be amended by

IN WITNESS WHER f 0 OF, t e Parties hereto.have caused this Agreement to be executed

THE STUDENT co \ ER ATION” ‘PROJECT PARTNER
ASSOCIATION, IN

By:

Name:

Title: City of Nashua
Date:

8 AGMT City of Nashua

Salmon Brook Trail Staircase Materials List

® ({35)6x6.x 12’ Pressure Treated (PT) Lumber

@ = (200’) 1/2” Rebar. Can be purchased in a variety of lengths; minimum 3’ long.
« (100 screws) 10” TimberLok Screws. These come in a variety of box sizes.

e 3/4” Processed Gravel. This will be needed to fill the box steps.

Nashua Lumber Co. (free delivery to site, order 2 weeks ahead of time)
Price for each 6 x 6 x 12’= $45.20
Total for 35 pieces = $1,582

*Salesperson told me the price will likely change again by June

Home Depot Nashua (*Nashua Lumber Co. does not sell rebar)
Price for 200’ of %” rebar in 10’ sections = $165

Price for (2} 10’ Timberlok box {50 count) = $97.10 [$48.55 each]

Amherst Earth Products (delivery to Nashua included in cost)
Product: 3/4" Processed Gravel (compactible, for step tread)

* Amount: 8 Cubic Yards
* Cost with delivery to site: $271.00

Product: 1.5” Gravel (Base layer for drainage)

e Amount; 5 Cubic Yards
© Cost with delivery site: $192

These estimates were confirmed with the businesses referenced abave on 2/9/2021. Costs moy change
slightly by the date materials are purchased. Projects may need additional materials during construction
and this will be communicated by SCA NH Corps staff to the partner contact. SCA NH Corps is providing
the material list ond costs as a courtesy and is not responsible for the purchose or delivery of materials.