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Board of Aldermen 6-10-2020 Page 16

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Cleaver,
Alderman Laws, Alderwoman Harriott-Gathright, Alderman Wilshire 15

Nay: 0

MOTION CARRIED

The special meeting was declared adjourned at 8:02 p.m.

Attest: Nicole Reyes, Deputy City Clerk

SPECIAL BOARD OF ALDERMEN

JUNE 10, 2020

7:00 PM Meeting is being conducted remotely in accordance with Governor’s
Emergency Order #12 pursuant to Executive Order 2020-04

To access Webex:
https ://nashuanh.webex.com/nashuanh/j.pho? MTID=m5db0cb9f4d30c8aa 18d2e040289c36b6

Meeting number/access code: 712 759664 - Password: qVvsXAMM338

To join by phone: 1-408-418-9388- Meeting numbet/access code: 712 759 664

If for some reason you cannot connect to Webex, please contact us at (603) 821-2049 and they will help
you with connectivity. The public may also view the meeting via Channel! 16.

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING
PLEDGE TO THE FLAG LED BY ALDERMAN BRANDON MICHAEL LAWS
ROLL CALL

PUBLIC HEARINGS

R-20-040
AUTHORIZING THE MAYOR AND CITY TREASURER TO BORROW FROM THE NEW
HAMPSHIRE DEPARTMENT OF ENVIRONMENTAL SERVICES STATE REVOLVING LOAN
FUND AN ADDITIONAL AMOUNT NOT TO EXCEED TWO MILLION FIVE HUNDRED THOUSAND
DOLLARS ($2,500,000) FOR PUMP STATION UPGRADES

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

R-20-041

APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE
MAYOR AND THE BOARD OF FIRE COMMISSIONERS OF THE CITY OF NASHUA, NEW
HAMPSHIRE AND LOCAL #789, INTERNATIONAL ASSOCATION OF FIRE FIGHTERS FROM JULY
1, 2019 THROUGH JUNE 30, 2023 AND AUTHORIZING A RELATED TRANSFER AND
SUPPLEMENTAL APPROPRIATION

Testimony in Favor

Testimony in Opposition

Testimony in Favor

Testimony in Opposition

ADJOURNMENT

R-20-040

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO BORROW FROM THE
NEW HAMPSHIRE DEPARTMENT OF ENVIRONMENTAL SERVICES STATE
REVOLVING LOAN FUND AN ADDITIONAL AMOUNT NOT TO EXCEED TWO
MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000) FOR PUMP
STATION UPGRADES

CITY OF NASHUA

In the Year Two Thousand and Twenty

WHEREAS R-15-150 “Authorizing the Mayor and City Treasurer to borrow an amount
not to exceed Eight Million Five Hundred Thousand Dollars ($8,500,000) through the issuance
of bonds and/or a loan through the New Hampshire Department of Environmental Services State

Revolving Loan Fund for pump stations upgrades” was passed by the Board of Aldermen on July
14, 2015; and

WHEREAS the pump station upgrades project has been broken into two phases with
Phase I having an estimated cost of $4,885,000 and currently funded through a loan from the
New Hampshire Department of Environmental Services State Revolving Loan Fund. Additional
funding is needed to complete Phase II of the pump station upgrades, which has an estimated
cost of $6,115,000, requiring the city to borrow an additional amount up to $2,500,000,
increasing the total authorization for the Pump Stations Upgrade Project from $8,500,000 to
$11,000,000.

NOW THEREFORE, BE IT RESOLVED by the Board of Aldermen of the City of
Nashua that the Mayor of the City of Nashua and the City Treasurer of the City of Nashua are
hereby authorized to borrow an additional amount up to Two Million Five Hundred Thousand
Dollars ($2,500,000), which increases the total project amount not to exceed Eleven Million
Dollars ($11,000,000), through the low interest loan program offered through the State of New
Hampshire Department of Environmental Services, identified as the State Revolving Loan Fund.
The proceeds of said loans shall be used to fund the Pump Stations Upgrade Project Phase I and
IL.

Mayor James Donchess is hereby authorized on behalf the City of Nashua to file an
application for a loan to be made in accordance with New Hampshire Code of Administrative
Rules Chapter Env-Wq 500. If such loan is made the City of Nashua agrees to repay the loan as
stipulated in the loan agreement.

RESOLUTION R-20-040

The Treasurer for the City of Nashua is hereby authorized to furnish such information
and take such other action as may be necessary to enable the City of Nashua to qualify for the
loan.

The Treasurer for the City of Nashua is hereby designated as authorized representative of
the City of Nashua for the purpose of furnishing such information, data and documents
pertaining to the City of Nashua for the loan as may be required, and otherwise to act as the
authorized representative of the City of Nashua in connection with this application.

RESOLVED FURTHER that the Mayor is authorized to enter into the required
contracts therefore as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

RESOLUTION:

PURPOSE:

ENDORSER(S):

COMMITTEE
ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2020
R-20-040

Authorizing the Mayor and City Treasurer to borrow from the
New Hampshire Department of Environmental Services State
Revolving Loan Fund an additional amount not to exceed two
million five hundred thousand dollars ($2,500,000) for pump
station upgrades

Mayor Jim Donchess

Budget Review Committee
Board of Public Works

It is anticipated that the additional loan ($2,500,000) will be
approved in FY 21 for a term of twenty years. It is estimated that
the interest rate will be approximately 2.0% and the total cost for
the loan will be approximately $3,025,000 including interest. The
average annual payment will be approximately $153,000 with the
beginning years at a higher amount.

ANALYSIS

This resolution authorizes the Mayor and the City Treasurer of the City of Nashua to borrow up
to $2,500,000 in additional funds from the State of New Hampshire Revolving Loan Fund to be
used for expenses related to completing the Pump Stations Upgrade Project.

Pursuant to Nashua City Charter §54-a, this Resolution requires a “duly advertised public
hearing”. Also see NH RSA 33:9, which requires a 2/3 vote for passage of this Resolution.

This legislation should be referred to the Board of Public Works.

Approved as to accountstructure, Financial Services Division

numbers, and amount:

Approved as to form:

By: /s/ David Fredette

Office of Corporation Counsel

By: /s/ Dorothy Clarke

Date: May 20, 2020

R-20-041

RESOLUTION

APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT
BETWEEN THE MAYOR AND THE BOARD OF FIRE COMMISSIONERS OF THE
CITY OF NASHUA, NEW HAMPSHIRE AND LOCAL #789, INTERNATIONAL
ASSOCATION OF FIRE FIGHTERS FROM JULY 1, 2019 THROUGH JUNE 30, 2023
AND AUTHORIZING A RELATED TRANSFER AND SUPPLEMENTAL
APPROPRIATION

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the cost items of the
attached collective bargaining agreement between the Mayor and the Board of Fire
Commissioners of the City of Nashua, New Hampshire and Local #789, International Association
of Fire Fighters are approved. The collective bargaining agreement covers the period from July 1,
2019 through June 30, 2023.

In addition, this resolution authorizes the transfer of $438,725 from Department 194,
Contingency, Account #70150 “Contingency for Negotiations” into Department 152, Fire,
Account #51900 “Payroll Adjustments” for the purpose of funding FY2020 base salary
adjustments contained in the agreement.

In addition, this resolution supplementally appropriates $150,000 of Fiscal Year 2020
unassigned fund balance into Department 152, Fire, Account #51900 “Payroll Adjustments” for
the purpose of funding FY2020 base salary adjustments contained in the agreement.

LEGISLATIVE YEAR 2020
RESOLUTION: R-20-041

PURPOSE: Approving the cost items of a collective bargaining agreement
between the Mayor and the Board of Fire Commissioners and Local
#789, International Association of Fire Fighters from July 1, 2019
through June 30, 2023 and authorizing a related transfer and
supplemental appropriation

ENDORSER(S): Alderman-at-Large David C. Tencza
Alderman-at-Large Ben Clemons
Alderman Skip Cleaver

COMMITTEE
ASSIGNMENT:

FISCAL NOTE: The cost analysis is attached. The use of the unassigned fund balance to
cover a deficit in an operating budget is unprecedented in the City of Nashua and Financial
Services does not recommend starting now. In consulting with the City’s Financial Advisor,
Hilltop Securities, their concern is the cost of the contract over the next two years as all
municipalities will have significant fiscal issues in FY2021 and FY2022 resulting from the
continuing COVID-19 Pandemic.

ANALYSIS

This resolution approves the cost items of a collective bargaining agreement between the Nashua
Board of Fire Commissioners and Local #789, International Association of Fire Fighters.

The Agreement has a term of four years, commencing on July 1, 2019 and expiring on June 30,
2023. The board of aldermen must vote whether or not to approve the cost items of this contract
within thirty days of receipt. RSA 273-A:3 II (c). The redlined copy of the CBA does not include
73 deleted pages of old salary grids that were part of Article 13 of the prior contract. The redlined
copy only includes the newly proposed salary grids, which are now appendices at the end of the
CBA.

The resolution also authorizes the transfer of funds from “Contingency for Negotiations” into
“Fire - Payroll Adjustments” to partially fund the FY2020 base salary adjustments contained in
the collective bargaining agreement. Charter Sec. 53 permits the Board of Aldermen to transfer
any unencumbered appropriation balance or any portion thereof from one department, fund or
agency to another. NRO § 5-130, H provides that “when proposed legislation to transfer or
reappropriate a particular appropriation or portion thereof has had its first reading, such funds
shall not be expended or transferred while the legislation is pending”.

This resolution also supplementally appropriates unassigned fund balance to fund the remainder
of the FY2020 base salary adjustments contained in the collective bargaining agreement. Charter
Sec. 53 permits specific non-budget, supplementary appropriations. There should be notice and
a public hearing. A two-thirds vote is required under Charter Sec. 56-b for an item or amount
not in the mayor’s budget. A roll call is required under Charter Sec. 49.

RESOLUTION

Approved as to account
number and/or structure,
and amount:

Approved as to form:

R-20-041

Financial Services Division

By: /s/ John Griffin

Office of Corporation Counsel
By: /s/ Dorothy Clarke

Date: May 21, 2020

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

January 13, 2022
Memo #22-22-227

TO: Mayor Donchess
Finance Committee

SUBJECT: Server Upgrade in the amount not to exceed $141,840.75 funded from 81342/CERF
Please see attached communications from Nick Miseirvitch, Deputy Director, IT, dated January 12, 2022 for

project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: 15 new servers to upgrade virtual host servers at the City’s primary data center
and begin buildout of a disaster recovery center

Value: 15 @ $9,456.05 each to total $141,840.75

Vendor: Dell Technologies

Department: 122 Information Technology
Source Fund: 81342/ CERF

Ordinance: Pursuant to NRO § 5-84 Special purchase procedures (A)/10 Commodity items
which are generally available for a publicly advertised price in national or online
sources, and are not customized by the vendor for individual purchasers.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: N Miseirvitch
J Graziano